Executive Secretary
GlobeMed Saudi
Total years of experience :19 years, 10 Months
o Executive Secretary - May 2005-April 2010 (GlobeMed Saudi)
o Transcribe dictation, compose & prepare confidential correspondence, reports, and other documents.
o Coordinate Board of Directors meetings, record, develop & distribute minutes of meetings.
o Manage the maintenance and creation of an effective filing system.
o Oversee the coordination of travel arrangements and scheduling appointments for the CEO.
o Coordinate reception of high level guests and visiting delegations.
o Arrange complex and detailed travel plans and compile documents for travel-related meetings.
o Receive and post mail for the CEO Office.
o Arrange programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget.
o Perform other responsibilities and tasks as directed by the CEO in order to meet Department objectives.
Project Coordinator / Translator
× Coordinate activities with the customer and his agents to execute the proposed
Schedule of the Preliminary Acceptance Testing. These activities include, preparation of field reports forms, lists of equipment to be installed and tested, invitation letters, getting confirmation dates and coordinate with engaged parties to get job done.
× Maintain a weekly report (spreadsheet) reflecting the progress on the business Kingdom-wide.
× Generate reports from business application systems and analyze the data for high management.
× Update highly developed database systems, shared with hundreds of people (Business Object, Customer Acceptance & Management System Detailed Engineering Tracking System and Correspondence Tracking System)
× Produce, maintain and manage documentation for project close-out and invoicing.
× Make the necessary translation for incoming and outgoing correspondence from Arabic to English and vice versa.
Translator:
¨ Translate incoming and outgoing correspondance
¨ Translate technical documents like, contract units, cenrtificates, field reports, etc.
• Handling day-to-day office routine work requirements efficiently including; drafting of memos, diary management, general secretarial, support and administrative services.
• Replying on and composing routine correspondences & memos.
• Arranging & following up on meetings, travel plans, and preparing agendas.
• Organizing filing and all related work documents manually & electronically.
• Typing in both Arabic and English using MS Word, creating spread sheets using MS Excel and presentations using MS Power Point.
• Taking dictation and efficient in short hand.
• Screening and handling telephone calls, enquiries and requests.
• Maintaining and improving paper work flow including; organizing, storing and disseminating.
• Any additional duties requested by the President.
• Liaison requests between the office of the Presiden and direct reports.
• Maintain proper filing system and archiving of confidential documents.
• Preparation of presentations.
• Dealing with incoming e-mail, faxes and post.
• Taking notes and dictation in short hand then translating it into formal memos and / or documents.
Studies of Economics, Accounting, Statistics, Sociology, Politics, Financial Mgt., Managerial Science, Marketing, Commercial Laws, Psychology, Production Mgt., & Economic History