Admin and Executive Assistant
Pinca Trading LLC
مجموع سنوات الخبرة :15 years, 9 أشهر
Main Office (August 2018-Present)
• Coordinate delivery of documents/stocks from warehouse to head office and vice-versa.
• Maintaining inventory controls of stocks, WH and head office assets & supplies as well as merchandising assets and furniture.
• Supporting sales team and finance by reporting sales, stocks movement analysis, inventory, credit note of sales return rebates and discounts and Good Receipts Number.
• Prepare and share agenda and minutes of the meeting to the team.
• Preparing and issuing Invoice through tally system within the specified quantity and quality, timeline and recommendations required by the sales team and distributes related documents in the absence of accountant.
• To ensure that the curriers paperwork and information on AWB to be filled 100% accuracy.
• Maintaining inventory controls of stocks, WH and head office assets & supplies as well as merchandising assets and furniture.
• Attend all incoming calls
• Personal Assistant to the Directors
Warehouse Office (March 2017 - July 2018)
• Preparing and issuing Invoice through tally system within the specified quantity and quality, timeline and recommendations required by the sales team and distributes related documents.
• Maintaining inventory controls of stocks, WH and head office assets & supplies as well as merchandising assets and furniture.
• Maintaining safe and clean work environment by keeping shelves, packaging area and office warehouse neat; complying with procedures, rules, and regulations.
• Supporting sales team and finance by reporting sales, stocks movement analysis, inventory, credit note of sales return rebates and discounts and Good Receipts Number.
• Purchasing and receiving warehouse and office supplies and ensuring the supplies are always available.
• Maintaining the records for vehicles and damages, GRN, FOC and other new system implemented.
• Contributes to team effort by accomplishing related results as needed.
• Acts as Inventory clerk & Storekeeper for compilation and maintaining records of quantity, type, and value of auto spare parts, equipment (Hand Pallet truck & Forklift), or supplies stocked along fleet department
• Manages and reports on vehicle utilization and maintains company vehicle inventory composed of a large fleet of over 450 units.
• Oversees Vehicle Repairs/Parts Orders nationwide and prepares related request documents through SAP ERP System.
• Prepares Purchase Order Through SAP and Procure brand new vehicles, auto parts, tires and batteries
• Acts as fleet coordinator to over 20 branches of the company nationwide and to over 100 accredited Repair Centers and Suppliers Nationwide
• Manages and reports accidents in coordination with insurers.
• Facilitates request of payments for accredited Repair Centers and Suppliers
• Designs and reviews re-fleeting program
• Performs field work and onsite inspection
• Ensures that the documentation is accurately processed
• Data entry for incoming and outgoing documents
• • Inventory for compilation and maintaining records of quantity, type, and value of auto spare parts, equipment (Hand Pallet truck & Forklift), or supplies stocked along fleet department.
• Reports on vehicle utilization and maintains of company vehicle inventory composed of a large fleet of over 450 units including instant alerts and driving activity reports on Vehicle Tracking System (VTS) to 50 unmark vehicles.
• Prepares and issues gate pass and/or authorization letter to both external and internal customers for the releasing/dispatching of fleet related items.
• Processed request of payments to over 100 accredited Repair Centers and Suppliers of the company.
• Procure brand new vehicles/trucks, auto parts, tires, batteries, accessories, etc.
• Issues POs through SAP ERP system within the specified quantity, quality and timeline request by the end user.
• Liaise to the group and to other department/office to update the status of their request and receiving calls and emails complains, inquiries and requests of both external and internal customers.
• Facilitates Vehicle Repairs Orders and disseminates related request documents through SAP ERP system.
• Acts as Coordinator to over 20 branches of the company and to over 100 accredited Repair Centers and Suppliers Nationwide.
• Evaluating repairs and supplies ordering to determine consistency to identify best way and any needed system/process improvements or standardization and ensure that procurement policies and practices comply with company standards.
• Facilitates effective management of accident reports in coordination with insurance officer
• Designs and reviews re-fleeting program
• Performs field work and onsite inspection
• Data entry for incoming and outgoing documents, ensures accuracy, quality and integrity, processed in a timely manner, filed chronologically and properly labeled.
PROJECT SUPERVISOR - HUMAN RESOURCE OFFICER
September 2009 to February 2011
May 2008 to August 2008
Royal Tern Ceramics Philippines Inc.
Cavite, Philippines
• Processing applicants from screening to filling of application form, validate IQ test, conduct interview.
• Attends jobs fair
• Conduct company orientation for newly hired applicants.
• Schedule and dispatch for client’s company orientation
• Issuance of uniforms and company ID
• Submit 201 files at EQI Head office for data encoding in Personnel Information System(PIS)
• Monitoring of uniforms inventory and office supplies.
• Processed clearance certificate of project service personnel to claim final pay
• Responsible for issuance of disciplinary action with coordination of Legal Dept.
• Timekeeping of project service personnel’s time card and prepare DTR template summary for Payroll.
• Prepares purchase request for office supplies, uniforms etc.
• Attends company meeting to updates issues and concerns and actions to be taken
• Prepares request for payments for operational use
• Ensures that the needs of client are met and satisfied with our service
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Unilever Philippines, Inc.,
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July 1, 2009 to August 30, 2009
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February 16, 2009 to June 30, 2009
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MLS Div.-Excel Quality, Inc. Head Office,
Quezon City, Philippines
August 16, 2008 to February 15, 2009
HR Admin Staff (Cavite Field Office)/
MAHLE Filter System Philippines Corp. FCIE
Cavite, Philippines
Safety Officer
Unilever Philippines, Inc. Cavite Plant
Gen. Trias Cavite, Philippines
March 3, 2008 to May 15, 2008
Electrical Layout Basic Auto CAD Basic Surveying Building Wiring Installation