Head of Supply Chain
Maarif Education
Total years of experience :26 years, 6 Months
• Develop and deploy of policies and procedures governing procurement processes ensuring compliance with internal and governmental regulations.
• Conduct all of the Ma’arif’s procurements, tenders and auctions in accordance with the applicable rules and regulations in the State.
• Draw the Procurement Strategy on both short & long term in line with Ma’arif strategic objectives.
• Provide leadership, guidance, technical expertise and formal supervision for staff of procurement section.
• Demonstrate ongoing positive progress against business objectives through effective procurement while ensuring that colleagues who are involved in procurement activities are suitably advised and supported to achieve high quality outcomes.
• Prepare, review and complete the tendering documents (RFP/RFQ, Project Charter, Budget Confirmation, vendors' List, Evaluation Criteria, Approvals, etc.) in accordance with the standards accredited by the Ma’arif in coordination with the concerned Department/Unit.
• Play a key role in the whole bidding process, including examine and evaluate proposals.
• Drive improvement of vendors' performance.
• Confer with Vendors, consultants, Projects managers and Department/Unit managers as necessary to ensure that the contract requirements are being adhered to.
• Managing the contracts to assure that legal and other requirements are met prior to authorization of payment.
• Negotiate the contracts and agreements through interaction with potential vendors/consultants.
• Develop and revise standard purchases and contracts' formats, terms and conditions as required.
• Recommend settlement of Contract claims and proposals in contract termination actions.
• Examine and evaluate contract price proposals and financial reports to determine reasonable pricing and other contractual requirements.
• Conduct all of the ALJAZIRA's procurements in accordance with the applicable rules and regulations in Saudi Arabia.
• Develop and Implement operation and Maintenance Contracts across ALJAZIRA Projects.
• Draw the Procurement Strategy on both short & long term in line with ALJAZIRA strategic objectives.
• Estimate and provide ALJAZIRA's procurement needs in coordination with the relevant Departments/Units.
• Provide leadership, guidance, technical expertise and formal supervision for staff of procurement section.
• Confer with Vendors, consultants, Projects managers and Department/Unit managers as necessary to ensure that the contract requirements are being adhered to.
• Managing the contracts to assure that legal and other requirements are met prior to authorization of payment.
• Negotiate the contracts and agreements through interaction with potential vendors/consultants.
• Develop /revise standard purchases and contracts' formats, terms and conditions as required.
• Recommend settlement of Contract claims and proposals in contract termination actions.
• Examine and evaluate contract price proposals and financial reports to determine reasonable pricing and other contractual requirements.
• Replaced the existing inventory management system with a more efficient one, easing procurement activities.
• Implement and execute an inventory replenishment system ensuring proper levels of stock.
• Create inventory management reports for review and to determine future requirements.
• Act as a liaison between operational units at KSU project and buyers and determine obsolete stock while optimizing inventory turnover.
• Conduct all of the procurement and contracts in conformity with Star Line Contracting Policy and Procedures.
• Develop the all contract templates for both B2B and B2C.
• Develop close working relationships with suppliers to achieve optimum results.
• Strategically plan opportunities for potential advancement and present maximize potential growth.
• Assist with the organisation's operational requirements.
• Research and analyse contract related information including supplier contract reporting, and provide reports regarding contract activity and performance.
• Provide leadership, advice and support to staff within the team.
• Set up and maintain a control framework to ensure all procurement activities are effectively managed and in accordance with Control Standard Orders and Financial Regulations.
Review the Procurement Policy and Procedures to ensure compliance with the Law no. 24 for 2015 on Regulation of Tenders and Auctions and its Executive Regulations in both English and Arabic. Review and streamline the procurement operational processes and workflow to accelerate the process while fulfilling the business needs. Review the exiting Procurement forms and templates to make sure they cover the business needs. Review the tender cycle, tendering checklist and tendering documentation (English and Arabic) and provide necessary modifications according to the best practice. Develop sample tender evaluation matrix (evaluation criteria with adjustable weights for procurement categories: goods, services, civil work) for one-step bidding and two-step bidding (for one envelop and two envelops). Provide contracting Guidelines to be used as a guidance for QTA's personnel involved in contracting activities. Check the implemented procurement system and provide a report on recommended enhancement to support the day-to-day operations. Review the entire vendor registration process to make sure it covers the business needs. (vendor management). Provide Training Workshop Materials on Procurement cycle that contribute to employees' awareness about the procurement cycle and the associated activities. Develop Vendor Performance Evaluation Matrix. (vendor management). Develop Purchase Order Standard Terms & Conditions that suppose to be included with each transaction of General Purchase. Advise on how the Framework Agreement and Call-Off Contracts can be used to improve the procurement function. Review the Organizational Structure. Develop Job Descriptions for the procurement section positions in line with the section objectives. Provide a Recommendation Report on the entire procurement Function within the QTA.
• Conduct all of the CRA's procurements, tenders and auctions in accordance with the applicable rules and regulations in the State.
• Review the technical and financial reports related to evaluating tenders and suggest related recommendations.
• Review the variation orders and consultancy annexes, their justification and value, and comment on them for submission before the competent tendering committees, all in coordination with the relevant Departments.
• Prepare meeting agendas and minutes for submission before the competent tendering committee and follow up on their contents, in coordination with the relevant Departments.
• Monitor the competent tendering committees, prepare reports on them and raise the same to CRA's President.
• Safe-keep the boxes dedicated for tenders.
• Study the internal regulations related to procedures of issuing tenders and auctions.
• Prepare, review and complete the tendering documents in accordance with the standards accredited by the CRA, in coordination with the relevant Departments.
• Sort tenders, in coordination with the competent tenders committee.
• Respond to queries of tenderers in relation to contractual and technical matters and issue amendments to tenders.
• Prepare a list of tenderers applying to a tender and deliver the same to the competent tendering committee as soon as possible after the tender submission date.
• Participate in preparing the technical and financial reports related to evaluating tenders.
• Managing Suppliers/Vendors relationships.
• Maintaining CRA’s Supply Base.
• Estimate and provide the CRA's annual procurement needs in coordination with the relevant Departments.
• Negotiating, drafting and analyzing terms and conditions of contracts and agreements.
• Verify and clear schedule of payments versus schedule of achievements and progress. Participate in resolution of contract claims or disputes.
• Assume all financial works related to the purchase of tools, furniture and equipment in coordination with the relevant Departments.
• Analyze schedule of payments versus achievements and progress, materials supply and pricing policy, performance standards, quality issues, software licensing and rights, delivery, installation and commissioning acceptance conditions etc.
• Represent the CRA in tenders and auctions committees and keep records related to purchases, supply contracts and suppliers.
• Prepare the required periodic and other reports on the works and the level of achievement of the Section and submit them to the Department manager.
• Put in place procedures and instructions in relation to the organization of the work of the Section and its development, and the constant development of the working methods and the staff performance.
• Vendor Assessment and Performance Evaluation.
• Coordinate, maintain and review all contracts & Agreements.
• Evaluate and review contracts on a continuing basis to ensure financial and functional requirements are met
• Administration of contracts, assuring legal and other requirements are met prior to authorization of payment.
• Confer with contractors, professional consultants, Projects managers and department managers as necessary to ensure that the contract requirements are being adhered to.
• Facilitate in the negotiation of contracts and agreements through direct interaction with potential contractors/consultants.
• Participate in project initiation meetings as a team member in the assigned phase of the project lifecycle.
• Develop and revise standard contract formats, terms and conditions as required.
• Negotiate lease rates and administers leases.
• Co-lead change projects with senior executives and managers to implement enterprise communications, strategic planning and budgeting.
• Examines and evaluates contract price proposals and financial reports to determine reasonable pricing and other contractual requirements.
• Participate in Bid evaluation and negotiation to determine reasonable pricing and other contractual requirements.
• Examines and evaluates contract price proposals and financial reports to determine reasonable pricing and other contractual requirements.
• Generate the required reports for tracking purposes of Bank Guarantees, Minutes of Meeting, Bidding, Business Registration, and Sub Tender Committee Projects.
• Draft and prepare Tender's RFP with emphasis on contract’s provisions like bill of quantities, program (project) schedules, warrantee policy, tech. support professionalism and maintenance service, training facilitation & safety assurance.
• As needed, provide guidance on contractual matters to project managers or other staff, including training to new project managers and other employees in contracting practices and procedures.
• Develop and implement procedures for contract management and administration in compliance with ictQATAR policy.
• Evaluate and monitor contract performance to determine necessity for amendments or extensions of contracts and compliance to contractual obligations.
• Recommend settlement of Contractor claims and proposals in contract termination actions.
Reporter of ictQATAR Sub Tender Committee (STC)
• Initiate, schedule and conduct pre-bid conferences, specification conferences, and bid openings; monitor and conduct the bidding process; establish bidder’s lists and ensure the broadest and fairest competition possible.
• Providing evaluation and analysis upon Management’s request, and maintaining management progress reports on different projects.
• Formulating Tender documents for tendering based on the annual approved budget of the concerned departments
• Set- up RFP’s tender documents, outlines and procedures as per tender regulation
• Follow-up on tendering process, project stages, meetings, and necessary actions
• Defining and setting up suitable conditions and terms for tendering purposes
• Managing the tender process, tender documents, and process of documentation
• Complying and amending the tender regulation and insuring all terms, conditions and articles of the tender regulation are complied with
• Supplementing all types of progress reports and statistics on tenders
• Corresponding with all local and international Vendors
• Liaising between Financial Department and all departments in order to determine the needed requirements for next year projects.
• Developing procurement, vendor management and agreements’ procedures and guidelines, monitoring adherence and ensures compliance.
• Managing the whole purchases activities to supply all types of materials & Services for the companies of the group.
• Setting of the procurement plan of the group (Cairo Feeding Industries Co. - Delta Foam Co. - Contact for Industrial Components Co. - AB Trading Co. - Block Industries Co. - Cartopack Factory)
• Inventory Control & Purchase Requests analysis based on forecasts (Emergency Level).
• Reviews proposals and negotiates contracts within budgetary limitations and scope of authority.
• Manage and conclude contracts with the vendors/contractors.
• Evaluate, select and manage suppliers as well as classify and keep their records to monitor their performance.
• Vendors/Suppliers Assessment.
• Prepare Procurement budget of the companies within the Group, Monitor spending for adherence to budget and recommend variances as necessary.
• Developing Vendors/suppliers.
• Prepare the materials plan on monthly basis.
• Preparation of details reports for purchasing and liquidation's with Finance Dept.
• Ensuring that the relationship between activity, cost and performance is clear within those involved and the respective contracting activity.
• Manage and direct the activities of buyers with focus on inventory efficiency, production support, total cost, and overall supply base performance.
• Managing of Procurement activities of Airbase Operation & Maintenance that included materials/services for Power Plant, Mechanical, Air Field facility, Motor-pool, Electrical, Appliances, Replacement of Equipment, Water Project, Lox Plant, Roads & Ground, Electronics, Waste Water Plant, and Paints & Civil.
• Develop and update the Procurement Function Policy & Procedures.
• Maintain Supply base including Business Registration, Supplier Assessment, Approved List and Supplier Performance.
• Reviewing and monitoring on a monthly basis the performance of contracted services to ensure services are effective, meet statutory requirements / standards and deliver desired outcomes.
• Managing of Inventory Control.
• Conclude & manage the contracts with the vendors/suppliers.
• Supervise Maintaining of the Inventory Stock catalogue.
• Plan and Prepare of the Fast Moving Materials List for Bench Stock to support the daily operation of Maintenance works of both Technical & Domestic Areas.
• Manage the Process of Reimbursable of the procured Materials/services according to the contracts/POs and prepare/translate of the billing Statement on monthly basis.
• Support the Logistics computer system and provide the technical recommendation to IT Dept to improve the work.
• Maintain the Inventory Control System.
• Preparation and evaluation of Spare Parts Budget.
• Prepare & Sort out the productivity reports that enable to evaluate the performance of the supplied machines with respect to time, quality and quantity.
• Preparation of the Financial reports of the C.E.O. office.
• Follow up the settlement of the financial due payments to the overseas suppliers in Europe and to the Arab Fund.
• Arrangements for the experts visit to ECMEI premises and participate in the meetings as note talker plus prepare minutes of meeting and translation.
• Participate with the Purchases & Contracts Management for the local & Foreign Purchases that exceed the budget limitation of the C.E.O.
• Participate with the Production Management and Purchases & Contracts Management for the preparation for the tender's Documents.
• Prepare of Minutes of Meeting of the Board of Directors and the General Meeting.
• Follow up & monitor the suppliers’ Performance for fulfillment of their obligations as per the concluded contracts for the erection of the Insulators factory through the know-how contract with FRITZ WERNER & DR. DREAGER Consult and supply of the machines for raw material crashing, body preparations, extruding, forming, drying, firing kilns, plus mechanical & Electrical Tests.
• Supervise the company Archiving System to ensure the safety filing of the Contracts, documents and drawings.
• Monitor Inventory stock, reorder when inventory drops to emergency level and prepare reports for management & Finance.
• Managing the warehouses of Auto-Feeding Industries Factory Branch that included Supply materials, lathe parts, Steel Parts, Semi-manufactured Materials, and final products.
• Managing the warehouses of Transport Equipment Factory Branch that included Hydraulics, Sheet-Metal, Steel & Tipping Parts and Supply Materials & complete hydraulic Equipment.
• Carrying out the International Purchases from the Overseas Suppliers in Italy, Germany, Turkey, USA, UK covering a wide range of equipment and materials.
• Preparation of the Operation & Maintenance manuals, Spare Parts manuals and Guarantee Certificates of the sold complete Equipments.
• Monitor the Inventory Stock catalogue (Parts Master File) and Inventory control.
• Support the computer system.
• Preparation and evaluation of Materials Budget.
Master of Business Administration (MBA, Grade: Distinction), The University of Northampton - UK A Dissertation on Implementing Lean Principles to Improve the Procurement Process, A Case Study within ICT Industry.