CEO Office Management
wahaj
Total years of experience :11 years, 10 Months
Reporting directly to CEO
• Overseeing general office operation.
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
• Coordinating appointments and meetings and managing staff calendars and schedules.
• Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
• Purchasing office supplies and equipment and maintaining proper stock levels.
• Producing reports, composing correspondence, and drafting new contracts.
• Creating presentations and other management-level reports.
• Manage office budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Ensure baseline project documents are produced, maintained and available to all parties concerned and effectively used.
• Ensure assigned projects are correctly planned and managed during execution.
• Monitor and control financial status of project.
• Report financial, resources, technical issues, customer satisfaction status of assigned projects to management.
• Manage process of scope definition and change control, estimating and negotiations of contract.
• Identify important potential risks related to project.
• Establish and execute detailed plans to ensure risks are mitigated and opportunities are realized.
• Collaborate with sales to ensure project proposals are supported with proposal deliverables.
• Ensure projects are properly closed out working with Life Cycle Service organization.
• Develop overall project plans for cross-organizational projects, consistent with specific project objectives as defined by project owner and key stakeholders.
• Ensure assigned individuals are executing identified and assigned tasks.
• Provide appropriate tracking and reporting per plan to management.
• Lead and direct all phases of projects or subsystems of major projects from inception through completion.
• Perform as primary project contact to establish key stakeholder requirements and project objectives.
- Identifying new business opportunities in the related sectors
- Develop and execute sales strategies
- Identify prospective clients and develop relationships with key decision makers in those -organisations.
- Face to face presentations to prospective clients.
- Attendance to relevant industry exhibitions & networking forums.
- utilize some of the existing company database leads and to create new business.
- provide clients with tailored packages
- keeping to the expected rates for the core products and services.
• provides executive support in a one-on-one working relationship.
• serves as the primary point of contact for internal and external constituencies on all matters.
• serves as a liaison to the board of directors and senior management teams.
• organizes and coordinates executive outreach and external relations effortsand oversees special projects.
• exercising good judgment in a variety of situations with strong written and verbal communication, administrative, and organizational skills.
• maintaining a realistic balance among multiple priorities.
• working independently on projects, from conception to completion
• Attend meetings in order to record minutes.
• Make travel arrangements for the Department Manager.
• Manage and maintain the schedule.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Prepare agendas and make arrangements for committee, board, and other meetings
• Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, and/or presentation
• Prepare responses to correspondence containing routine inquiries.
• Read and analyze incoming memos in order to determine their significance and plan their distribution.
• Conduct research, compile data, and prepare papers for consideration and presentation by Department Manager.
• File and retrieve corporate documents, records, and reports.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Facilitate effective English and Arabic communication by converting one spoken or written language to another .Coordinate internal and external training
• Translating consultative policies and procedures
• Taking part in training and development projects
• Planning and forecasting, - management leasing
• Coordinating training programs with training vendors like IFA, GBI, AETS, GTIS, EBI etc
• Maintaining records of day-to-day activities.
Bachelor of Arts - English Literature - Mansoura University