Emad Samir

 Tenders & Bids (MOI & KOC):
 Receive and manage all tender documents
 Check and review all tender and technical specifications documents
 Coordinate the tendering process, including advertising, receiving, opening, and closing date
 Liaise with internal departments, suppliers, and contractors to clarify tender requirements
 Maintain accurate tender records and documentation for audit and reference
 Monitor tender timelines and ensure deadlines are met
 Prepare a professional presentation for the required tender
 Ensure that the detailed content/ requirements to be included as part of the tender documentation
 Projects & Contracts Coordination:
 Prepare and maintain financial invoices for signed contracts
 Prepare financial bank guarantees when requested.
 Support the accountants and prepare financial summaries for management
 Coordinate with internal departments and external vendors as needed
 Assist in project planning, scheduling, and resource allocation to ensure successful project execution.
 Coordinate communication between project team members and vendors to ensuring clear and timely information flow.
 Maintain project documentation, including schedules, progress reports, meeting minutes
 Track project progress, update documentation, and maintain project records
 Prepare all required gate passes and work permission if needed
 Prepare the required letters for exporting broken spare parts for repairing
 Receive all operational and daily requests related to the projects from our operation center, and ensuring their delivery on the requested date

 Purchasing Department:
 Collect order requests from other departments
 Request, compare, and negotiate quotations, contracts, and delivery terms
 Source, evaluate, and select suppliers based on price, quality, and delivery terms
 Prepare and submit local & foreign purchase orders
 Ensure timely delivery of goods and services and resolve supply issues
 Maintain accurate purchasing records and supplier databases

 Administrative Department:
 Provide administrative and clerical support to management and staff
 Manage phone calls, emails, correspondence, and scheduling
 Maintain organized filing systems (physical and digital)
 Prepare official letters and corresponds
 Prepare, edit, and distribute documents, reports, and meeting minutes
 Coordinate meetings and appointments
 Handle office supplies, records, and basic bookkeeping tasks
 Ensure confidentiality and professionalism in all administrative matters
 Ordering office supplies and equipment
 Ensuring office procedures are followed and the workspace is organized

 Using automated accounting systems for data input and to obtain reports.
 Responsible for maintaining accounting ledgers and performed account reconciliation.
 Maintaining the status of funds.
 Processing vendor invoices, cash receipts
 Maintained Computerized Accounts Receivable / Payable
 Performing account analysis and account research.
 Processing accounting transactions.
 Responsible for expenditure and collection transactions.
 Maintaining records of payment information.
 Managing vendor accounts, generating weekly on demand cheques.
 Maintaining track record of company’s expenses.
 Assisting in carrying out company’s internal audit.

 Processing vendor invoices
 Maintained Computerized Accounts Receivable / Payable
 Prepare Monthly Reports on Salaries & Leave
 Posting journal entries
 Updating financial statements
 Maintaining accounts receivable and accounts payable, ensure timely payment of invoices
 Paying monthly payroll.
 Organizing and sorting paperwork, documents and computer-based information.