Document Controller
I. Parsons International
Total years of experience :15 years, 1 Months
• Responsible for Accurate Management and Safeguarding of Documentation.
• Utilizing Various Control Methods/Systems in line with the Company’s Document Management System.
• Compiling and Checking the Quality of Documents.
• Downloading All types of Documents in Pardocs such as Correspondences, Material Submittal, Method Statement, Shop Drawing, Reports, Prequalification, Specification, Plan, Proposal etc...
• Scanning and Uploading All types of Documents in Pardocs such as Correspondences, Material Submittal, Method Statement, Shop Drawing, Reports, Prequalification, Plan, Proposal etc...
• Making Weekly Report for Overdue Workflows and Outstanding Incoming and Outgoing Correspondences
• Maintaining and Monitoring Workflow Log and Incoming and Outgoing Correspondences Log Daily
• Saving Soft Copy of each Document in the System.
• Circulating Correspondences to the concerned.
• Ensure all Documentation provided is as per Client Quality formatting requirements.
• Create Document Control and Correspondence Folders for Each type of Document.
• Responsible for Managing Company Documents while Ensuring their accuracy, quality and integrity.
• Store, Manage and Track Company Documents.
• Setting up Project Filling Systems.
Position: Document Controller
Project Name: Kahramaa Water Reservoir Project
Construction of Al-Jemailiya/Outoriyah/Shihaniyah Roads (P019) and Kahramaa Tower, Doha, Qatar.
Doha, Qatar
P.O. Box 18108, Tel. No. 44626400
15 September 2017 to till now
Job Description:
• Filling of Engineering drawings and documents including Vendor data and arranges these
documents.
• Receiving drawings and document revisions from Home office replace the superseded
revisions by new once and keep the superseded documents accessible for information.
• Provide copies of the latest revision to Discipline groups and Subcontractors as required by
distribution matrix as fast as possible.
• Detailed verification of Database to arrange necessary documents for relevant scope of
work.
• Handling Incoming Letters, Transmittals Technical Documents, etc. from Client,
Subcontractor etc.
• Receiving and sending to all disciplines Design Changes and Technical Queries related
Documentation.
• Accountable for developing and maintaining interfaces with key project stakeholders like
Ashghal, Karhamaa, MMUP, etc.
• Maintaining integrity of Electronic Document Management System (EDMS) such as Aconex,
4projects, Documentum and Kahramaa Sharepoint.
• Acting as single-point-of-contact for the project team and operating asset team for the
management of project documentation an the supporting applications.
• Efficaciously implemented processes that save time or increase work.
Position: Document Controller /Bilingual Secretary / Administrative
Project Name: P059 Service Road Enhancement & AL- HUWAILAH Link Road, North Road Highway Project - Doha - Qatar
Doha, Qatar
P.O. Box 18108, Tel. No. 44626400
03 September 2012 to 30 August 2017
Job Description:
• Prepare correspondence.
• Organize meeting.
• Mail handle.
• Telephone process.
• Organize the archives administration.
• Follow up the work of the department.
• Coordinate for management requirements.
• Reporting and statistics administrations.
• Create business relating to employees in administration.
• Assist in preparing documents and filing.
• Work closely with clients to gather and organize supporting data.
• Common tasks for the majority of administrators include word processing, audio and copy
typing, letter writing, dealing with telephone and email inquiries, creating and maintaining
filing systems, keeping diaries, arrange meetings/appointments and organize travel for staff.
Using a variety of software packages, such as Microsoft Word and Outlook.
• Prepare, operate and update Document Control Procedures in line with the Company’s
Document Management System.
• Ensure proper document control support is given to project.
• Ensure all documentation provided is as per Client quality formatting requirements.
• Work in strict co-operation with the Project Manager to ensure project progress status
integration.
• Ensure all templates used with the department conform to the Company standard.
• Work in SharePoint, Documentum, Aconex and 4Projects.
• Assists in the preparation of Site Instructions and Change Requests.
• Prepares daily staff attendance register for the SRE, Engineer and Client’s signature.
• Prepares weekly and monthly timesheets.
• Attends to telephone calls and transfers to necessary staff.
• Schedules driver’s daily tasks.
• Coordinates with the Contractor to provide necessary office supplies.
• Maintaining stocks of office supplies.
• Keeping records of site staff annual leave.
• Keeping records of Petty Cash reimbursements of the Project.
• Keeping an up-to-date Organizational Chart and Project Directory.
• Performs other miscellaneous job-related duties as assigned.
• Ad hoc duties as required to assist the project team.
• Prepare wide range of immigration documents, including visa, and labour
certification.
• Preparing documents and filing of visa application.
• Worked closely with clients to gather and organize supporting data.
• Official documentation of certification in the different authorities (Ministry of Foreign
Affairs - Embassies).
• Renewal of car licenses and technical follow up examinations.
• Assisted on some further works on Ministry of Health, taking the dates of the training
center in Hamad International Training and follow-up medical examination of
employees, whether new or renewed.
• Organize and maintain personnel records
• Documents human resources actions by completing forms, reports, logs, and records. Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.
• Revise Laboratory policies.
• Answer employee’s queries about HR-related issues.
• Orients new employees by providing orientation information packets; reviewing companypolicies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs.
• Arrange travel accommodations and process expense forms.
• Accomplishes human resources department and organization mission by completing related results as needed.
• Prepared wide range of immigration documents, including visa, and labor certification.
• Assisted in preparing documents and filing of visa application.
• Worked closely with clients to gather and organize supporting data.
• Knowledge of labor and immigration on line system. Knowledge of labor and immigration
laws.
• Work Gate Passes labors to sites in the Mesaieed Industriad City.
SOCIAL SERVICES
مجموع الدرجات الحاصل عليها فى جميع سنوات الدراسة (الف ثلثمائه واثنان وخمسون)درجه من المجموع الكلى لجميع سنوات الدراسه وقدره(4000)درجه فقط بنسبه مئويه(58,8%)بتقديرعام (مقبول)