Purchase & Contracts Senior Specialist
egyptair
Total years of experience :29 years, 0 Months
• Purchase goods, materials, components or services in line with specified cost, quality and delivery targets
• Act as an interface between suppliers and other relevant departments in the buying processes and new projects and activities
• Identifying customer preferences, monitor market trends and market suppliers
• Issue requests for proposal (RFP /RFQ)
• Review cost reduction activities
• Negotiate contracts, improve prices and terms of business with suppliers and review opportunities to make business savings utilizing negotiation and best practice tools and methods
• Build, maintain and manage supplier relationships.
• Ensure that a professional and consistent approach is taken in relation to all supplier relationships
• Ensure compliance to company guidelines, purchasing policies and procedures during supplier negotiations and PO release process.
• Work with the WH to ensure correct in-warding of stocks as well as clear any other issues in the process
• Ensure all reconciliations are done within the planned time for smooth payments.
• Push for awareness of content excellent considerations (right price, selection, delivery speed, high Item Data Quality score)
• Works with vendors to negotiate volume and cash transaction discounts.
• Works with freight forwards and transportation companies to set best route and rate (reviews and approves all freight terms and agreements).
• Produce various reports and documentation and other reports, charts, graphs, tables, business plans, etc.
• Assist in qualifying new suppliers.
• Ensures that purchasing documents are complete and accurate.
• Maintains pricing histories and other vendor records.
• Performs other related duties as assigned.
Qualifications
• Communication skills
• Negotiation skills
• Dealing with internal and external customers.
• Handle calls and assist customers/vendors as needed.
• Handle day to day stressful situations.
• Detail-oriented
• Computer skills, Windows operating system, MS Excel, MS Word, email, internet browsers
• Flexible and highly motivated, fast paced team environment
• Purchasing Best Practices/ policies/ procedures
• Organizational and time management skills
1.Organizes and manages the day-to-day running of EAMS project affairs to ensure the provision of high-quality support.
2.Manages the schedules to enhance effective time management and coordinates activities, prioritizes appointments and reschedules where necessary.
3.Manages, prioritizes, screens and monitors EAMS project correspondence, including calls, emails, post, and fax to ensure they are dealt with appropriately.
4.Collects and researches information on assigned matters.
5.Produces memos, minutes as per the request of Key Management.
6.Ensures that documentation is correctly filed, maintains an efficient PC filing system.
7.Ensures that relevant information is gathered and prepared to brief Key Management for meetings and events.
8.Meets and greets visitors to the Key Management’s office as appropriate.
9.Works with internal and external contacts at all levels to fulfill the above duties:
A.Arranges travel and hotel reservation of EWS visitors when asked assistance
B.Organizes meetings and appointments of EWS and EAMS Senior Management
C.Orders stationery of EAMS
D.Deals with post and emails
E.Attends meetings/Write memos/ minutes of meetings/ Reminders…etc
F.Liaises with members of the Senior Management team and coordinate work
G.keeps/Renews EAMS records/documents/passes
H.Assists in events of recruitment of new staff for EWS
I.Deals with office queries and complaints on the telephone, by email and in person
J.Discusses problems with staff
K.Deals with a wide range of meetings issues and action items
L.Follows up open action items and prepares for following meetings Biweekly Strategy Report - Weekly HRs - Weekly Training - Twice a week Process Landscape - PCC daily
M.Orders office furniture
N.Organizes office maintenance and repair work
O.Supervises the implementation of new office systems
P.Arranges for health and safety medicine box to be up-to-date on a regular basis
- Assist in writing procedures for the Directorate to describe the routine cycle in different areas of work. Target is to have a written procedures highlighted with a chart to best describe staff duties and responsibilities and ensure smooth process of the day-to-day work.
- Discuss procedures with assigned owners and take a written approval.
- Submit procedures to Qaulity Directorate for discussion, revision and approval.
- Ensure proper training of the procedures aregiven to assigned staff to ensure all staff have common understanding of their duties and responsibilities.
- Implement procedures in the different work areas and ensure collaboration of the different teams works with their leaders to achieve required tasks.
- Verify work of different areas are done easily and as prescribed.
- Ensure all procedures are available on the server for assigned persons and updated constantly.
- Ensure update of issue dates of procedures needing revision or info/tasks added.
- Continuous Improvement Team always see through any problems might occur, any discrepancies, or misunderstanding of the rules and ensure they are all avoided.
- Present periodic status in top management levels meetings.
Among other tasks.
•Developed Marketing plans with cooperation of Marketing MGR
•Studied market needs and set co. objectives
•Promoted products efficiently to satisfy market continuous competition
•Negotiated best offers to customers
Key Performance Indicators:
•Self study of marketing field and very good thinking orientation
•Excellent computer skills, internet and research skills
•Very good command of English and French.
•Good knowledge of principles of presentation, promoting and selling products.
•Decision making and problem solving
Assisted PM to:
•Be in line with all proposals offered to clients and projects implemented by the company in the IT & Telecommunication Sector.
•Ensure compliance with plans, dates, schedules targets and specifications.
•Monitor, and maintain on site programs to verify compliance with clients’ requirements and company standards.
•Communicate professionally and effectively with consultant inspectors, consulting engineers, contractors, clients etc. regarding assigned projects, and with different Executives internally regarding proposals according to the PR instructions and the plans previously made.
•Report to and follow up directly with the assigned Project Manager to ensure all operations and objectives are well managed.
Prepare organizational publications and newsletters for internal and external audiences.
Establish and maintain cooperative relationships with internal and external chanels.
Support production of advertisements and promotions.
Arrange public exhibits
Confer with other managers to identify trends and key group interests and concerns or to provide advice on business decisions.
Coach client representatives in effective communication with the employees.
Prepare and deliver articles for the magazine.
•Assistant to the CEO based on demonstrated work performance and dedication. Intricately involved in the company’s start up and growth.
•Ensure the efficient day-to-day running of all business operations and provide confidential administrative support to the CEO, board of directors, and handle office financial matters.
•Trained and supervised up to 20 temporary and new employees throughout tenure.
Duties & Responsibilities:
Provided efficient personal assistance and correspondence support to the CEO routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.
Acted as first point of contact for both internal and external parties who wished to contact or meet the CEO and screened the requests to ensure those with genuine and important reasons are given priority.
Provided diary management.
Arranged meetings and prepare minutes as required.
Identify and dealt with problems.
Developed and established workflow processes and systems to enable smooth running of the CEO’s office.
Prepared and compiled papers/documentation, including project and Unit related reports and documents, ensuring they were completed and prepared in time for meetings and discussions.
Made travel arrangements, transportation and accommodation, in a cost-effective way.
Maintained records/files replenished stationery.
Provided office facilities and related administrative support to project teams or consultants working on projects for limited durations.
Observed and apply strict levels of confidentiality and discretion to all matters related to the performance of role.
Coached and developed junior secretarial staff to learn and performed their duties effectively.
was 2nd at school in thanaweya aama was among the first 11th during 4 years of faculty was awarded three times free scholarship to Germany andFrance