Sr. Purchasing Officer
A’Tafawuq for Education Services Company
Total years of experience :19 years, 9 Months
• Develop, lead and execute procurement strategies
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Craft negotiation strategies and close deals with optimal terms
• Partner with stakeholders to ensure clear requirements documentation
• Forecast price and market trends to identify changes of balance in buyer-supplier power
• Perform cost and scenario analysis, and benchmarking
• Assess, manage and mitigate risks
• Seek and partner with reliable vendors and suppliers
• Determine quantity and timing of deliveries
• Monitor and forecast upcoming levels of demand
• Manage overall direction, coordination, and evaluation of procurement for the facility.
• Implement procurement strategies to maintain security of supply and optimum value for money.
• Set policy and guidelines for delivering commercial and cost effective procuring process for the business.
• Develop key relationships with business stakeholders and strategic supply partners to improve business.
• Implement change and develop new processes to better procure goods and services.
• Negotiate contracts with suppliers to obtain best price and service.
• Analyze market and delivery trends so as to develop procurement technologies and processes that support those trends.
• Conduct business review meetings with key stakeholders to assess risk, review future strategies, and identify potential cost down and improvement opportunities.
• Provide periodic reporting for management on purchasing, controls and processes.
• Develop supplier database and establish annual purchasing contracts for lower value, high value items
• Develop workflow process in line with company policies.
• Ensure principles of value for money, transparency, fairness, efficiency and accountability are evident in all TES’s dealings.
• Advise senior management improved procurement process, management of company assets and replacement strategies.
Group 7 is a Trading company involved in Import & Export of Video Conferencing Products and is the sole representative of Polycom Inc., U.S.A. in Kuwait. Group 7 also represents SMART Technologies, Canada and Acoustical Solutions, U.S.A. Kuwait University, Public Authority for Applied Education & Training (HumanSoft & PAAET), Chevron Texaco (Joint Operations), Kuwait Oil Company (K.O.C.), Embassy of U.S.A., Embassy of France, Embassy of U.A.E.,
Job description as Purchasing Officer:
1. To handle correspondence and deal with various manufacturers / suppliers on a daily basis; mainly with USA, Dubai (United Arab Emirates), Canada, Belgium, Britain, Italy etc.
2. To respond to inquiries, prepare purchase orders, track shipments and arrange delivery of goods to the client (Logistics).
3. To handle ‘Video Conferencing Rental Services’, which includes making arrangements for near as well as far site Video Conference Services, coordinating Third Party Bridging Services whenever required and conducting the actual conference in the absence of the Video Conference Engineer. To handle invoicing and monetary recovery of the services offered is also a part of my varied tasks.
4. To handle invoicing and recovery of payments as well as coordinate delivery of goods to customers.
5. To identify current and prospective staffing requirements, to prepare and post notices and advertisements, and collect and screen applications. To perform filing and record-keeping duties.
6. Plans, prioritizes, assigns, supervises and reviews work of staff responsible for purchasing including technical and specialized procurement of supplies, equipment and services.
Reviewing, dealing & analyzing products in the local as well as International markets.
Probing out new vendors/products from different sources for raw materials, consumables etc which are applicable for corrugated cartons industry.
Plan, organize, direct, and control activities related to the procurement of products. Organizes, supervises, and directs the work of storeroom according to certain method like FIFO (First-In-First-Out) subject to the product also like starch, glue, ink, etc.
Develop a system to evaluate vendor quotations that utilizes appropriate negotiating skills and purchasing techniques in order to ensure best quality, competitive price, prompt delivery, and after-sales service.
Negotiating the quotations and then preparing and issuing purchase orders and ensuring that all the vendors are following to the terms & conditions which were previously agreed upon.
Finalizing contracts on long term basis for major consumable products. Able to work under pressure and meet tight deadlines.
Proven ability of dealing with different types of nationalities and personalities.
Finalizing the consignment, opening different types of L/C’s, dealing with different banks and then taking necessary action for customs clearance of goods upon arrival at the port.
Follow-up with account dept. for suppliers payments.
Self motivated & self-starter with potentials for growth in the corporate ladder. Created multiple vendors for all the applicable products.
Reviewing the commodity in the market and source out new vendors and products from different sources for Poultry Feed, Raw Materials, etc.
Negotiating and finalising the orders for major consumable products.
Proven ability dealing with different levels of personalities.
Self motivated with potential for professional growth.
Created multiple vendors for all items for Poultry requirements.
Developed independently inventory control system and forecasting future requirements.
Reducing the cost of raw materials and packaging items and achieved potential savings for the company.
Able to work under pressure and meet deadlines.
Dealing with different suppliers internationally and locally.
Purchasing Capital Items, consumables, etc.
Getting the best prices without compromising on quality whatsoever for all the required items which would save economically towards the company.
Preparing specifications, maintenance of office records and other day-to-day administrative and office activities.
Handling inventory of the stores, purchase register etc.
Follow-up with accounts for suppliers payments.
Locating on the Internet different suppliers/products as requested.
