Office Manager - Executive Assistant
Investment Company
مجموع سنوات الخبرة :14 years, 11 أشهر
• Managing the all director's office and organizing daily schedule, in addition to handling all office matters.
• Liaising with public relations and media on all matters of press releases.
• Support the day to day work of the Managing Directors, access to confidential information, requiring absolute discretion at all times.
• Support the Managing Director in the preparation and presentation of reports, proposals, budgets and related activities in servicing and developing contracts and relationships with stakeholders and partners.
• supporting all aspects of the Managing Director’s work including appointments and the diary, travel and accommodation as required in addition to managing dates, producing agendas, minutes and all key paperwork for meetings
• Typing all replies to letters, memos and other communication, replies all directors emails.
• Ensure necessary records are maintained that can readily provide current, accurate and accessible information
• Take responsibility for the ordering of stationary and office supplies.
• Setup and maintain the integrated electronic and paper based filing systems.
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• To manage the resolution of customer complaints, within given timescales.
• To liaise with the client on a weekly basis and report on the level of customer complaint resolutions.
Managing the Chairman office and organizing daily schedule, in addition to handling all office matters.
Organizing all board meetings and other board committee meetings
Attending board meetings and other important meetings with the chairman as well taking typing and distribution minutes of meetings
Arranging conferences in and out of Bahrain
Assisting chairman in important and sensitive areas of his work while maintaining utmost confidentiality
Handling courteously telephone calls from internal/external contacts, national and international dignitaries and communicate with the chairman
Responsibility of deciding on matters to be handled by the chief executive or other heads, and re-routing of matters to the relevant personal as appropriate.
Designed and maintained and efficient and confidential filing system both soft and hard copies, to ensure rapid access to all inform in the office with easy reference
Responsibility of booking accommodation and flights together with arranging a detailed itinerary
Typing all replies to letters, memos and other communication either on won initiative or from skeleton outlined by the Chairman accurately and rapid using word processor.
Maintaining an electronic diary for appointments ensuring chairman’s awareness of such appointment as necessary
In charge of greeting/escorting visitors to the chairman
Liaising with public relations and media on all matters of press releases from chairman office