HR Manager
Dimensions Int
Total years of experience :15 years, 2 Months
• Establish all HR programs in coordination with the Business Head as performance management, recruitment, policies, training and development and employee relations.
• Work with management team to forecast and analyze workforce planning data and put the recruitment plan based on it.
• Handle the recruitment and selection process from interview till on-boarding to ensure attracting talented candidates and to compliance with the recruitment policy and labour law.
• Prepare HR Manual along with supervising other department Manual as well.
• Maintain a positive employee relations environment and support employees when needed through solving problems.
• Work with Business Head and department heads to identify talent and build a succession plan.
• Prepare documentation for ISO Certificate.
• Coordinating and negotiating regarding medical insurance and bank cards issuing
• Maintain employment and other personnel records regarding employees and staff on memorandum of agreements; including timely and accurate updating of electronic applicant and employee databases.
• Distribute, receive, record and maintain files on administrative job applications, credentials and other information; review for completeness and compliance; schedule necessary interviews and appointments.
• Prepare, update, maintain and process a variety of forms, reports, records, lists and files according to established policies, procedures, and regulations; verify and post information as necessary to assure completeness and accuracy.
• Provide statistical information as requested by the Director of Human Resources.
• Compose letters, experience certificates and other materials according to established procedures.
• Prepare and maintain new and renewal contracts.
• Maintains Human Resources payroll records and file and daily attendance report.
• Works on orientation for new employees and provide necessary information; assist in the completion of necessary documentation; process salary placement forms making changes as required
• Prepared paperwork required to place employee on payroll and establishes personnel file. Assist in hiring process by coordinating job posting on website, reviewing resumes, performing telephone appointments, interviews and job offers
• Prepare social insurance entry and exit application for new and resigned employees using application 1, 6 and 2 to insure accuracy according to Egyptian employment law
• Assisted in preparation of Personnel Manual to facilitate work flow for upcoming employee and insure implementation of rules.
• Reviewed emails and correspondences and reply accordingly. Maintained personnel files in compliance with applicable legal requirements. Keep employee records up-to-date by processing employee status changes.
• Prepared paperwork required to place employee on payroll and establishes personnel file. Assist in hiring process by coordinating job posting on website, reviewing resumes, performing telephone appointments, and interviews and prepare interview report to be available for HR director review.
• Communicated with other department’s staff to provide information and assistance regarding recruitment, transfers, employment, personnel records and legislation. Ensured accurate information reflects in payroll database, verifying, and providing inputs regarding data and pay changes.
• Supported new employee orientation programs, notifies employees on medical, and compensation benefits. Maintained confidentially concerning personnel actions, legal actions, termination and non renewal documents, and organizational plans.
• Provided recommendations to Human Resources Director on training programs and prepare training recommendations for company’s employee according to company needs.
• Provided supplies by identifying needs for reception and kitchen; establishing policies, procedures, and work schedules. Purchased printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices through approved signature cycle
• Arranged travel arrangements for company staff including tickets, hotels, and transports and visa. Identifying appropriate prices according to budget acknowledged by MD/CEO. Coordinated with accounting department concerning payments for arranged travels and insure payments done.
• Registered and reserved events attendance for HR Director/ MD/CEO, insuring payments, hotels, visas and papers availability on time.
• Insured regular credit card refill for domain, international phone calls website and other payments required monthly.
• Prepared a variety of reports and related documents (e.g. verification requests of employment, folders, paperwork, etc.) for the Purpose of providing documentation and information to others. Prepared evaluations, analysis and wrote JD in accordance with HR Director.
• Scheduled a variety of meetings for employee events, and gatherings as requested. Oversees special events for staff by coordinating committees and schedules, and staying within budget
• Assisted MD in preparing portfolios needed for travel guide to be available for assisting customers during travel. Also Wrote and edited HR Letters, forms and business letters needed.
• Coordinated and negotiated on courses availability and prices accompanying sales deals for customers and ensuring course reservation timing and preparation is met.
• Maintains listing of approved Foundation positions along with assigned salary grade levels. Along with budget spreadsheet that includes salaries, payroll taxes and fringe allowances.
• Responsible for organizing and coordinating office operations and procedure in order to ensure organizational effectiveness and efficiency
• Provided office management and report for both CEO and factory owner and also support other managers upon need
• Wrote reports for senior management and delivering presentations
• Conducted staff meetings for dissemination of pertinent information
• Coordinated activities of various office units in order to provide designated functions or services with minimum delay and optimum efficiency and accuracy
• Held meetings, typing agenda and minutes of meeting with senior management to review performance of the company
• Involved in the meetings that the management conducts about the organization's policies and the steps that it plans to take for its strategic development
• Participated in workshops and task forces assigned by CEO
• Used oracle E-suite system for accounting and ordering supplies and needs
• • Provided Assistant support to manager and CEO to ensure that municipal operations are maintain in an effective, up to date and accurate manner.
• Prepared contracts, packages and offers for the Employment Fair Held in January 2011
• Provided accurate word-processing support by composing and/or editing a variety of documents. This includes many highly confidential correspondence, memoranda, contracts and proposals.
• Assisted with organizing meetings and/or special events including Fairs, forums, conferences and Meetings, etc. Arrange for locations, distribution of information with respect to the event
• Developed and maintained well organized filing system that permits easy reference and rapid retrieval of information
• Communicated and handled incoming and outgoing electronic communications on behalf of the CEO.
• Prioritize and managed multiple projects, and follow through on issues in a timely manner.
• Responsible for managing calendars, arrange travel reservation and schedules interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.
• Prepared paperwork required to place employee on payroll and establishes personnel file. Assist in hiring process by coordinating job posting on website, reviewing resumes, performing telephone appointments, and interviews and prepare interview report to be available for HR director review.
• Communicated with other department’s staff to provide information and assistance regarding recruitment, transfers, employment, personnel records and legislation. Ensured accurate information reflects in payroll database, verifying, and providing inputs regarding data and pay changes.
• Supported the manager in the day-to-day running of work
• Monitored department budgets, performing sales transactions and providing customer service when needed.
• Created work schedules, monitoring attendance and absenteeism, and handling employee conflicts.
• Acted as a liaison between the senior manager and the various teams that are working, in order to achieve a common objective
• Assisted the senior manager in handling last time orders, rectifying the complaints of the customers, supervising the daily work and deftly delegating responsibilities
• Reported to the general manager regarding all the developments in domain.
• Ensured the successful execution of the marketing strategy and that the sales team is maintaining a high quality level of service.
• Handled the primary part of screening, recruitment and training of prospective employees on the importance of team work and potential jobs to be implemented
• Provided general Management support to project team members including the taking of messages, scheduling, coordinating travel arrangements, and initial response to client inquiries
• Coordinated meetings for management and clients
• Handled accounting and invoices tracking through T-SERVER and global shop system
• Received and directed telephone calls and relay conversation and pertinent messages
• Answered basic queries made by the clients pertaining to the services provided by the company
• Maintained records and kept track of the institution’s supplies and the purchases made.
• Created financial and statistical tools and reports using spreadsheets
• Filed data and perform other routine clerical tasks as assigned and for other departments as needed.
• Charged with some important documents or records and store them for the utilization of the bookkeeping department.
• Assisted with the preparation of reports and proposals including research of data, compilation, editing, proofing, and formatting
• Handled cost accounting and payable cheque
• Updated ( ACCPAC) accounting system with costs and payable accountants
• Typed and managed versions of financial statements
• Overseen and organized financial archives and filing system
• Provided administrative support to the Accountant
• DOS version in maintaining accounting work
• Processed payments from customers and Posted accounts payable
• Entered data into company’s ACCPAC accounting system
-professional selling skills
