HR/Admin/Secretary/Procurement Assistant
Al Mazrooei Security Systems LLC
مجموع سنوات الخبرة :8 years, 9 أشهر
HR/Admin
•answers, screens and directs call to proper authorities
•receives guests and documents
•takes charge of initial phone interviews, invitation for interview up to preparation and administration of employment offers
•provides current and prospective employees with information about policies, job duties, working condition, opportunities, etc.
•serves as a link between management and employees; plans, directs, supervises and coordinates work activities of new hires related to clerical/admin roles
•keeps all employees and company records and tracks incoming and outgoing documents such as quotations, PO and DO, transmittals, etc.
•ensures operation of office equipment by completing preventive maintenance requirements and calling for repairs
•maintains supplies inventory and sources out suppliers/printing shops for office requirements
•monitors and takes charge of any requirements regarding JAFZA gate pass, TRA Dealer Registration, tenancy contracts & trade license renewals, vehicle fines, salik transactions, recruitment, visa processing, employees’ vacation and other job-related activities
Secretary
•answers emails and meeting requests in behalf of the MD
•handles the schedule and flight bookings of the Managing Director
International Purchaser
•sources out potential suppliers, verifies specifications and prices, and obtains recommendations for substitute items
•keeps constant communication with suppliers from forwarding, monitoring, and expediting orders
•authorizes payment for purchases by forwarding receiving documentation and takes charge of shipment details, collection and delivery
•monitors and tracks shipment; resolves shipment in error by following up with supplier and shipping company
•accomplishes purchasing and organization mission by completing related results as and when required
• performs variety of administrative tasks, including typing, scheduling appointments, coordinating meetings and retrieving and disseminating data among other employees
• takes charge of program and products inquiries, student’s registration, concerts, ABRSM, Trinity Guild Hall and Rock School International exam registrations
• keeps track of teachers and student’s account status and information, schedule and other related activities
• maintains a positive customer experience and enhancing relationship while adhering to the company’s policies, compliance and procedures,
• reports to the manager and director and implements recommendation to improve productivity and effectiveness
• handles medical insurance of various companies covered by United Health Group in the different states of America, providing benefits and eligibility of enrollees upon request by facilities and treating clinicians
• updates member’s demographic information in the system
• gives referrals for the members and authorizes services that will be provided by treating clinicians
• prepares action plans and suggestions in proper handling procedure to ensure customer satisfaction
• facilitates student learning, provides effective instruction, and performs evaluations of students
• develops course materials, including academic plans, assignments, quizzes, drills, course handouts, and presentations
• supports student learning and advises students in order to help them achieve their academic goals
• prepares reports and collaborates with parents and Heads regarding student’s progress
• facilitates learning of a specific student in all subject areas
• evaluates student’s progress through oral and written examinations
• collaborates with parents regarding student’s progress
• facilitates students’ learning, by providing effective instruction, and teaching in accordance with the school’s requirements
• develops course materials, including academic plans, assignments, drills, course handouts, and quizzes/exams to evaluate students’ performance
• collaborates with parents and guardians and gives feedback and suggestions for improvement
• participates in program reviews, curriculum development and research activities
• messengerial and clerical works such as typing, filing and coordinating schedules
• assists clients regarding facility/building reservations for any sports-related activities
• assists PE classes in the absence of Professors/Instructors
Awarded as a College Scholar, June-October 2007