Purchasing Coordinator
Sharq Village & Spa
مجموع سنوات الخبرة :14 years, 7 أشهر
Plans develop and implement the Purchasing Requisition/Purchase Order procedures for all
necessary supplies and equipment in accordance with the hotel policies.
* Forecast Supply requirements to meet upcoming events
* Supervise and make sure the uninterrupted flow of goods & services to the Hotel
* Effectively responds to and handle towards challenges and complaints
* Proactively identifies the operational challenges associated with procurements and to
solve these challenges and or develop alternative solutions
* Develop and maintain effective communications skills among departments in order to
minimize operational challenges
* Participate in the development and implementation of corrective action to address
challenges and focus on continuous improvement
* Administrates a Purchase Requisition/ Purchase Order System for the Hotel.
* Setting up a Filing System and maintain the documents for ready reference.
* Follows up Purchase Request, Purchase Order and coordinates with the relevant
departments
* Act as resource person for information in matters pertaining to purchasing supplies and
equipment; locates, investigates and establish source of supply.
* Place and expedites orders
* Implements and enforces all control procedures for Hotel goods entering through the
Purchasing Area.
* Assist in shipping and receiving merchandize when necessary
* To ensure the compliance of the Brand Standards in coordination with the local norms.
* To be aware of all local custom importation procedures and legal documentation.
* To ensure no goods or services are ordered without getting the necessary approvals.
* Monitors vendors reliability and establishes contact with prospective vendors
* Updates price quotations of all market list items and provides constant and accurate
feedback with regard to market conditions such as product availability, seasonality and price
trends
* Ensures that supplies are procured at best prices while meeting required quality, quantity
and date of delivery
* Provides purchase orders based on purchase requisition and stock situation of the various
departments
* Works closely together with the Accounting department concerning any price
discrepancies on invoices and maintains credit with vendors in case of any delay in payment
* Observes the policies and procedures laid down by Ritz-Carlton regarding the corporate
identity for purchases of guest supplies, printed matters any other items stipulated.
* Performs other duties assigned by his/her supervisor.
Maintain records of goods ordered and received.
* Locate vendors of materials, equipment or supplies, and interview them in order to
determine product availability and terms of sales.
* Prepare and process requisitions and purchase orders for supplies and equipment.
* Review purchase order claims and contracts for conformance to company policy.
* Analyze market and delivery systems in order to assess present and future material
availability.
* Resolve vendor or contractor grievances, and claims against suppliers.
* Review, evaluate, and approve specifications for issuing and awarding bids.
* Direct and coordinate activities of personnel engaged in buying, selling, and distributing
materials, equipment, machinery, and supplies.
* Prepare bid awards (CAPEX / OPEX) requiring management approval.
Screens and route mail and documents; determine which is respond to or which to
bring Director’s attention based on content of communication and broad knowledge of
departmental programs and activities.
* Contact persons outside of the department when appropriate, such as vendor, ladies
and gentlemen to obtain information.
* Organized and maintain files of records, reports and correspondence required for
reference and efficient operation; maintain up-to-date management and procedural
manuals, directives and related records; interpret new directives, policies and
regulations and inform appropriate personnel of changes.
* Assist in preparing complex reports and proposal requiring the identification of sources
compilation, analysis and evaluation of data.
* Review reports received for supervisors, check and compare with source documents
and bring significant items, changes, errors or omissions to the attention of the
supervisor.
* Assist in the preparation of complex and diversified departmental and divisional
budgets making recommendations and projections based on knowledge of program
activities and departmental operations.
* Schedule and coordinate arrangements for seminars and conference and established
appointments, meetings and speaking engagements for the Director; attend meetings
to take minutes, provide information and serve as a resource person; interview
callers; answer questions concerning departmental activities and transmit instruction
and/or information to and from staff members; serve liaison with administrative
personnel and external agencies concerning the department policies and procedures.
* Composed letters and statements independently requiring interpretation and
application of policies, procedures, rules and regulations.
* Perform procurement work to assist and relieve coordinator duties during the absence.
* Assist Director of Engineering in preparing administrative reports, budgets, etc as
required.
* Maintain clean and orderly conditions in assigned work area.
* Effectively communicate with staff in verbal or written form, listens and observes to
ensure compression and keeps staff well informed.
Configuring the tagging in each part of the document to input in an XML program.
• Reached daily quotas for the quality and quantity of the department.
Organized and maintained record for each product
• Monitored capacitance and resistance of the product.
• Instruct customers on product through demonstration and relaying product
information.
Jagobiao Mandaue City Primary Education (1985-1991)