Maryknoll L Gomez

Managed a portfolio of residential and commercial properties, overseeing leasing, renewals, and tenant relations.

Assisted in property valuation support, preparing reports, conducting market research, and assisting senior managers with client presentations.

Coordinated Ejari registrations, tenancy contracts, and service charge payments, ensuring compliance with local laws and real estate regulations.

Supported executive team and owners with scheduling, email management, travel arrangements, and office coordination as an Executive Secretary/Personal Assistant.

Managed day-to-day office operations, including reporting, invoice processing, and communication with tenants, landlords, and contractors.

Played a key role in handling client inquiries, property inspections, and resolving tenant issues, contributing to high occupancy rates and client retention.

Assisted with the marketing of properties, including listing creation, online property management systems, and coordinating with agents and brokers.

Implemented efficient administrative workflows to improve team productivity and client service.

• Perform tasks assigned by the Managing Director and provide administrative support, including
photocopying, filing, and document management.
• Maintain and organize department files with reference numbers for easy access.
• Update database with current information and new entries.
• Prepare quotations for clients as requested.
• Keep all office information confidential.
• Act as a liaison between departments (HR, Accounts, Sales) for specific assignments.
• Coordinate property inspections and arrange meetings with valuers/engineers.
• Manage front desk duties, answer calls, and direct them to the right extensions.
• Handle customer inquiries via phone or email and follow up as needed.
• Assist walk-in clients, visitors, and suppliers, and provide necessary guidance.
• Ensure adequate office supplies and coordinate with suppliers.
• Prepare and submit employee leave forms to HR for approval.
• Coordinate with couriers for shipment pickups and deliveries.
• Oversee office operations, including maintenance and cleaning, ensuring compliance with procedures.

Accounts Assistance
• Prepare invoices in the system and manage collections, issuing official receipts.
• Handle petty cash and process reimbursement claims.
• Coordinate with the Accounts department for pending payments and collections.
• Record and prepare monthly department expenses.

Human Resource
• Review applications, screen resumes, arrange interviews, and send offer letters/emails.
• Post job vacancies on websites and track applicant information.
• Ensure project deadlines are met.
• Prepare and submit leave requests and salary certificates to HR for approval.
• Maintain company profiles, licenses, and personnel files.

• Provide general administrative support, including photocopying, faxing, and
filing documents.
• Assist employees with daily tasks and activities.
• Prepare and organize documents for various tasks.
• Maintain and file department records, including valuation reports with reference
numbers for easy tracking.
• Check reports for errors, including typographical mistakes and calculation
inaccuracies.
• Update the database with current information and new entries.
• Prepare client quotations as requested.
• Maintain confidentiality of all office information.
• Act as a liaison between departments (HR, Accounts, Sales) for specific tasks.
• Coordinate property inspections and arrange meetings with valuers/engineers.
• Manage front desk duties, including answering calls and directing them to the
right person.
• Handle customer inquiries via phone, email, and follow up as needed.
• Assist walk-in clients, visitors, suppliers, and contractors.
• Ensure adequate office supplies and manage supplier coordination.
• Prepare leave forms for the Valuation Department and send them to HR for
approval.
• Coordinate with couriers for shipment pickups and deliveries.
• Oversee office operations, including front desk management, maintenance, and
cleaning.

• Knowledge of accounting using Peachtree system.
• Handle customer inquiries via phone/email, take messages, and follow up.
• Arrange appointments, transport, and accommodation.
• Implement and maintain administrative procedures and systems.
• Post job vacancies on websites.
• Maintain company profiles, certificates, licenses, and personnel files.
• Ensure office supplies are stocked and coordinate with suppliers.
• Coordinate courier services for shipments.
• Handle petty cash, collect receipts, and process reimbursement claims.