DOCUMENT CONTROLLER ASSISTANT
CONSOLIDATED CONTRACTING ENGINEERING COMPANY-Midfield Terminal Airport Abu Dhabi
Total years of experience :13 years, 0 Months
Responsibilities:
Maintain in the system for recording /filing, tracking of document like Drawings, WIR using Zutec system and retrieve in Dashboard program.
Log in the entire work inspection request daily task every day for department records files soft copy.
Make downloading History log thru Zutec management software system from daily activity report what is the status of Mechanical, electrical & Civil inspection in the project area.
Received WIR from the Sr.engineer to be update in the system for the rectification or revised the status for re-submission.
Contribute documents to the concern person organize the prioritize and to provide full admin support to the team department.
Review and update technical documents /compliance for the Work inspection request in the system.
Support technical team’s daily tasks and scheduling meetings sending and receiving memo to the concerned engineers.
Provide technical assistance to engineers and superior in administrative matters.
Review files, maintain records and generate appropriate and compile documents for bidding
submittals. Keep important confidential papers distributing to the concern person.
* Proven track record of accurately maintaining detailed records, generating reports,
coordinating meetings, and multitasking, Answering calls, taking messages and handling
correspondence
* Receive all invoices from suppliers with the original Delivery Note / Job completion
documents etc and verify the invoice.
* Maintain proper organization and storage of documents and information and to provide full
admin support to the team.
* Online document management, web collaboration and project management software for
construction documents downloading thru Aconex Program.
* Maintain an updated record of all approved documents and their distribution clearly.
* Log incoming and outgoing documents in precise manner.
* Compose drafts and complete non-technical correspondence both oral and handwritten
Instruction by Manager.
* Sending Letter of Intent, Variation order to Client and Sub-Contractor through Microsoft
Outlook and Aconex.
Review files, maintain records and generate appropriate reports and other documents to obtain
information to respond request.
* Maintain proper organization and storage of documents and information and to provide full
admin support to the team.
* Develop and maintain document control processes for the efficient management and recording.
* Online document management, web collaboration and project management software for
construction documents downloading thru Aconex Program.
* Maintain an updated record of all approved documents and their distribution clearly.
* Compose drafts and complete non-technical correspondence both oral and handwritten
Instruction by Manager.
* Sending Letter of Intent, Variation order to Client and Sub-Contractor through Microsoft
Outlook and Aconex.
* Compose drafts and complete non-technical correspondence both oral and handwritten
Instruction by Manager.
Review all documentation to check for compliance with policies and procedures.
* Receive and review tender bonds and forward to Finance department.
* Maintain records and Filing important documents, responding to sales supplier queries.
* Dealing in with new tender Projects.
* Completing the administrative needs of the commercial Department and Contacting potential
supplier to arrange appointment of Project manager, Operation manager and the CEO.
* Drafting letters for final submission of amount bidding to the company towards the client.
* Prepare all the documents for tender submission and maintaining the Filing system.
* Applying for NOC’s Submission to RTA and DEWA for the approval of the project area thru
online Systems.
* Preparing the Insurance card for the staff in at site and reporting to the admin manager.
Responsible for input of basic new and old staff details and documents modification
by using the whizetec cargo shipping & marine management software.
* Maintaining assigned tasks properly, record employee data, Support Co Staff
enquiries and handling leave request, including staff absence. And prepare booking
ticket.
* Monitor the visa, labor card of each staff when the day of expiration terms and report
to PRO manager for the next procedure.
* Crew coordinating for certificates screening and verify it to Directorate general of
shipping as requirement for seaman in the Cargo vessel, Document controlling and
filing the important papers such as mandatory certificates.
* Check and review a variety of data for accuracy, completeness and conformity to
establish standards and procedures.
* Review files, maintain records and generate appropriate reports and other documents
to obtain information to respond to requests.
* Disseminate timely and accurately all information to all concerned.
Responsibilities:
Describe product to customers and accurately explained details and care of customer their needs and queries.
Open and maintain customer accounts by recording account information.
Knowing our products inside and out so that you can answer questions.
Keeping records of customer interactions, transactions, comments and complaints.
Check and review a variety of data for accuracy, completeness and conformity to establish standards and procedures.
Ensure customer satisfaction and provide professional customer support.
Responding promptly to customer inquiries, disseminate timely and accurately all information to all concerned.
Build sustainable relationships of trust through open and interactive communication.
Resolve customer complaints via phone, email, mail, Go the extra mile to engage customers.
Use telephones to reach out to customers and verify account information
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