document controller cum administrator
New Frontier - Ministry of Public Authority in Industry
Total years of experience :11 years, 9 Months
• Documents controlling, handling; archiving, retrieving, filing, scanning, photocopying and printing.
• Coordinating incoming/outgoing calls and emails.
• Preparing Appointment and Minutes of Meeting.
• Supports technical projects and departments.
• Directs coordination, technical, compliance, and schedules efforts on the creation and updates of documents from process owners.
• Prepares Document Control plans, including strategy, innovations, outlines, and detailed schedules.
• Monitors program functions and support operations for compliance with ISO.
• Provide and coordinate administrative support to ensure control of departmental records. Maintain accurate tracking records for routing and approval process of controlled documents.
• Assemble and analyze information, prepare reports organize and maintain electronic files. Maintain Document Control files, keep records, compile reports and process documents in a timely manner.
• Draft and produce grammatically correct, accurate and complete documents, records, forms and other correspondence. Determine the needs of end users of technical documentation.
• Performs other duties as assigned. May work special projects and assist in other projects as needed.
• Manages the Sharepoint Database and applicable database for the PMS
General Affairs Admin Secretary
SK ENGINEERING & CONSTRUCTION - (June 2016 - June 2017) - Kuwait
• Coordinating incoming/outgoing calls and emails.
• Keeping a daily record for Managers, VIP’s and Employee’s departure and arrival (such as vacation, business trip, etc.)
• Documents handling; filing, scanning, photocopying, printing.
• Travel Arrangement for Vacation and Business Trip.
• Applying International Tourist Visa Online and through Travel Agency.
• Communicates information to Ticketing Agency regarding fees, rates, schedules, routing, travel documents (Visa/Passports, etc.), flight arrival and departure times or any travel conveyance changes.
• Communicates hotel & restaurant for VIP’s reservation.
• Notifies colleagues and managers of bookings and flight changes in schedules.
• Arrange and confirm reservations, accommodations, using telephone, mail, and computer.
• Preparing the monthly ticket expenses, refunds and penalties.
• Making applications for payment/cost (Korean Expenses such as food, and other Invoices).
• Preparing Requisition Form and Purchase Order for Camp Expenses, Office Stationeries and IT Materials such as (Food Materials, Toners, Fuser Kit, Stationeries etc.)
• Providing Safety Mobile for Employee at Site.
• Preparing the Temporary and Permanent Gatepass at work site.
• Other Admin office support.
OQYANA WORLD FIRST - (July 2010 - January 2016) Dubai - UAE
• Employee of the Year 2014.
• Guest and investors relation assistance.
• Meetings arrangements and Event Planning.
• Coordinating incoming/outgoing calls, emails and postal mail.
• Typing reports and presentations.
• Documents handling; filing, scanning, photocopying.
• Bookkeeping, petty cash & reimbursements handling.
• Travel Arrangement, Hotel Reservation and Car Rental.
• Insurance Handling (office/health/car).
• International, Residency & Visit Visa.
• Handling the monthly payroll, wages protection system (WPS).
• Other office support.