Purchasing and Administrative Assistant
Micro Automation Industries
Total years of experience :30 years, 2 Months
1. Sends email to approved suppliers for price quotation
2. Checks prices and compares with previous
3. Prepares PO/LPO based on approved quotations, reviews terms and conditions (Payment Terms, Delivery Time and Lead Time)
4. Prepares Payment Schedules and Order Position Reports
5. Follows-up with forwarder scheduled shipments
6. Prepares Order Plan
7. Assists in all administrative work and attends to other matters that may be assigned to me from time to time.
U.S. EMBASSY - International Broadcasting Bureau Tarlac City, Philippines
Administrative Clerk April 2010 - July 2012
1. I handle all HR/Personnel related matters
➢ Initiates/drafts all Personnel Actions
➢ Implements Hiring/Recruitment procedures
➢ Drafts HR correspondences 4. Maintains/updates database of all staff and officers
➢ Maintains all HR files
➢ Reviews and corrects all Employees Performance Evaluation submitted by supervisors
➢ Updates Position Descriptions and Work Development Plan of employees
➢ Maintains/Updates database of awards 9. In charge of the renewal of passports and visas of all officers; makes sure that they are renewed on time.
➢ Coordinates with contract HMO and answers all queries of employees
➢ Serves as the POC helpdesk for HR issues including benefits and compensations.
➢ Maintains/updates Local Compensation Plan
2. I am also in charge of dispatching/scheduling of Government-owned vehicles.
3. I handle travels of staff and officers
➢ I prepare Travel request, estimates, authorization and vouchers.
➢ I make hotel arrangements and flight reservations
➢ I answer queries regarding R&R, Annual and Home Leave timings/eligibility
➢ I make sure that staff and officers traveling on Temporary Duty (TDY) follow travel regulations
➢ Checks on updates on E travel solutions (Carlson Wagonlit) - the system used in travel
➢ Should always be updated on new travel policies and should be knowledgeable to be able to answer all travel issues of employees.
1. As the Executive Secretary of HE Shk. Mohamad Bin Hamad Al-Thani, I prepare all correspondences for the Chairman's office.
2. I receive and screen all incoming calls for His Excellency and answers basic inquiries and for appointment/meeting requests I coordinate with the Executive Manager.
3. I make arrangements for all necessary travel documents like visa and other matters like hotel bookings, flight bookings, etc., for all trips of His Excellency.
4. I maintain and update contacts of His Excellency in the Data Base. I also maintain and update contacts of all embassies in Qatar.
5. Whenever His Excellency and his Executive Manager are out of the country (which is very often), I prepare all necessary documents and send them to persons concerned when the need arises.
6. I make researches on places, countries that may be of His Excellency's interest for their frequent trips and does frequent internet researches.
7. I maintain and compile all files for the Chairman's Office.
8. I receive and route incoming and outgoing correspondences (email, fax, etc.) for the Chairman's Office.
9. I am responsible for sourcing of qualified applicants for a job vacancy and provide training and orientation for new staff.
10. I am well aware and make sure that all information (investments, trips, etc.) of His Excellency are being handled in strict confidentiality. Thus, correspondences in and out of the office should be kept inside the office only.
11. I attend to other personal matters that may be assigned to me from time to time like making a check on personal bank accounts, credit card matters and school matters of H.E.'s children.
SAVER'S MART Tarlac City, Philippines
Marketing Manager August 2001 to September 2003
1. Saver's Mart is a leading Appliance and Furniture store in the Philippines. It has presently four stores in Tarlac alone. As the Marketing Manager, my main responsibility is to suggest, reflect and implement concepts that may help to sustain and further enhance business operations of Saver's Mart - Tarlac especially as it faces emerging competition. The following are my objectives:
➢ To strengthen concepts on strategic marketing keeping in mind the necessity of thinking strategically and not only tactically.
➢ To strengthen concepts on marketing organization and implementation to ensure that all strategies are carried out in an effective and timely manner.
➢ Determine the optimum target markets that the organization can best and further serve.
2. I was also assigned for a year, January 2002 to December 2002, as the Human Resource Manager. I was the Marketing Manager and Human Resource Manager at the same time.
➢ As the HR Manager, I am in charge of hiring, interviewing applicants, giving them tests and making recommendations to the General Manager.
➢ I prepare all Employment Contracts and recommends for employees deserving to be regularized.
➢ I attend monthly meetings of PMAP - Tarlac Chapter (Personnel Management Association of the Phils.), of which our Company is a member.
➢ I handle inquiries/correspondences from Labor Department. I see to it that all labor laws are being implemented in the Company.
➢ In cases of merchandisers hired by suppliers, I also interview them and make the final decision on whether to allow them to be assigned in our stores.
➢ I also prepare evaluation for employees for their recommendations for regularization,
salary increase or even termination. I prepare and issue Memorandum/Reprimand for employees violating the Company's Code of Ethics.
PLAZA LUISITA MALL Tarlac City, Philippines
Ads & Promo Officer December 1996 - July 2001
1. My main responsibility is to design, establish and implement an effective and cost-efficient advertising and promotion mix for Plaza Luisita Mall.
➢ Advertising - I design and implement a tri-media campaign to create enhanced awareness of Plaza Luisita Mall.
➢ Sales Promotion - I design and supervise implementation of all sales promotion for the mall (at least one every quarter) to stir and sustain customers' interest and patronage.
➢ Publicity - I provide necessary designs and concepts to stimulate increased patronage and enhance image of the business operations.
➢ Special Events Management - I develop and supervise implementation of at least one special event every quarter for the Mall.
2. As the Ads and Promo Officer, I also design and develop the advertising budget; design and develop the concept and message of the material; select and recommend the media to carry the advertising message keeping in mind the appropriate advertising frequency and timing.
3. I also share responsibility in all marketing concerns like marketing processes, analyzing market opportunities, researching and selecting target markets, developing marketing strategies, planning market tactics and implementing and controlling the whole marketing effort.
Tarlac Business Club Tarlac City Philippines
Executive Assistant May 1995 - November 1996
1. As the Executive Assistant for Tarlac Business Club, my main responsibility is to organize the business sector of Tarlac City. I plan all the activities for the club and invite guests and participants.
2. I attend local political hearing to get updated with political scenario in the province. I update members with this every monthly meeting.
3. I regularly get in touch with our affiliates like the Makati Business Club to get updated with the Business sector. I attend all conferences/conventions countrywide representing Tarlac Business Club.
4. I do researches on matters concerning the business sector and make recommendations and/or suggestions on issues that may be of advantage to the business sector in Tarlac City.
INTERNATIONAL WIRING SYSTEMS PHILS. CORP. Tarlac City, Philippines
Secretary to the President June 1990 - April 1993
1. I am responsible of organizing the President's schedule, handling her daily appointments and activities.
2. I attend the Weekly Executive Committee Meeting, and take down minutes of meeting and in charge of disseminating information to all Executive Committee members.
3. In every activity/engagement the President is involved with, I make sure that everything is in order - materials and equipment needed.
4. I prepare all correspondences for the President.
Recent Trainings Attended
Bachelor of Science in Business Administration - Major in Management College of the Holy Spirit - Tarlac City, Philippines