Administrative Assistant
Kuwait Institute for Scientific Research - Petroleum Research Center
Total years of experience :15 years, 4 Months
ED- office bilingual Administrative Assistant, filing Documents, translating Bid comparisons, Writing Interoffice Communication & letters, taking & transferring calls among various offices, photocopying & printing papers, arranging meetings (Agenda), attending meetings & taking notes.
making reports.
participating as a member of the organizer's committee in the Kuwait - Japan joint symposium 2014/2015.
participating as a member of the organizer's committee in the Opening ceremony of Petroleum research center-phase 2, Al-Ahmadi
Responsible for organizing all meetings and appointments for president (typing the agenda and taking minutes).
Attending meetings with senior managers and The Private Universities Council (PUC)’s meetings.
Taking necessary action for the daily mail.
Organizing and managing the filing system.
Handling daily telephone calls, transferring calls, receiving and sending fax.
Photocopying and printing various documents.
Organizing the office layout and maintaining supplies of stationery and equipment.
Handling all official letters (English & Arabic).
Responding to student’s enquiries and complaints.
Coordinate with HR to maintain office policies as necessary.
Following and Organizing leaves schedules for general staff and faculty staff with HR.
Preparing residency renewal application required by PUC for Academic & Admin staff in partner with HR Dept.
Supporting Academic staff in preparing research projects and helping in writing letters of intent and sending documents to KFAS and following up.
Provide general support to visitors.
Translating official letters and documents from Arabic to English to the Chairman and the non-Arabic speaker’s staff.
Helping Admission and Registration Department in filling applications for the students and informing them about KCST programs and regulations during their registration in PUC’s scholarships or any registration period.
Invigilating during exams time.
Updating KCST website as an admin (jobs needed and faculty staff CVs and publications, advertising events).
Typing official letters, Typing Arabic & English documents.
Organizing and managing the filing system.
Photocopying and printing various documents.
Receiving, sending and Transferring calls and Fax.
Attending meetings, taking minutes and keeping notes.
Sorting and distributing incoming post and organizing and sending outgoing post.
Preparing all office correspondence.
Handling daily appointments, telephone calls, visitors.
Taking necessary action for the daily mail.
Cairo Opera House 2010- 2013
• Translation
• Responsible for the co-ordination between Embassies, Various companies and the Cairo Opera House
• Design and develop magazines and flyers
• Handling the communication via the emails.
• Responsible for reviewing the program of The Cairo Opera House
Mobinil - Customer Service from 2009-2010
• Responsible for listening to the customer's queries and to provide them with help.
• Responsible to solving problems and giving the customer a solution that will satisfy him.
Keys of success: • Hard Work and positive attitude,
• Easy adoption to new skills & environments,
• Teamwork,
• Self motivated, ambitious, continuous improvement.
• Capable of communicating with all ages,
• Careful measurement and analysis skills.
• Attention to details.
• Focus and ability to multi-task and to changing priorities and short deadlines.
Additional information:
Studying English language as a first language (novels, dramas, poetry, criticism, culture, linguistics, Translation, conversation). Studying Arabic language. Studying French language. Graduation Project in translation with grade very good. General Grade : good
