Assistant Human Resources Manager
Majestic Hotel Tower Dubai
مجموع سنوات الخبرة :17 years, 4 أشهر
Ensures that the HR Policies and Procedures are implemented across all departments within the Hotel. HR Operations and processes are carried out accurately on a day to day basis. Maintain Reports and Data pertaining to HR. In charge of Employee Relations and welfare.
Provides recruitment and selection service through various sources to meet the company’s needs.
Coordinates the recruitment, selection and employment of middle management and operative employees in conjunction with the Heads of Department.
Assists with the preparation of the Human Resources budget and Annual Manpower Forecast - Not tackled yet being new in the position.
Prepares and presents the Monthly HR Report to the Executive Office.
Organizes regular Monthly / Annual Staff Party as per standard formats.
Organizes regular Employee Sports and Social Activities, and to promote team spirit and maintain high employee morale.
Ensures that all in-house rules and regulations are adhered to.
Provides advice on all employment and health and safety matters, including issue arising in connection with employment legislation, to ensure that the company meets legal and social obligations and avoid legal actions
Administers along with PRO all work permits where applicable. (Employment Visa, Health Cards etc.)
Ensures that all employee records are kept up to date.
Coordinates the administration of the employee performance appraisal system and acts as a mediator if necessary.
Administration of the employee’s salaries and benefits.
Coordinates employee transportation.
Provides counseling to employees in career prospects, personal issues, job related issues etc.
Manages department’s administrative tasks
Attends executive meetings.
Coordinates what has transpired in the meetings to the H.R. Director.
Handles recruitment from vacancy postings to on boarding.
Signs important documents in the absence of the Director.
Handles employee/staff queries and concerns.
Processes documents for international recruitment trips.
Liaises with the recruitment heads of the partner agencies internationally.
Act as the head of the department in the absence of the H.R. Director.
Ensures the smooth operation from within the H.R Department.
Conducts accommodation inspection monthly/quarterly.
Monitors employee headcount per department to ensure that it’s not above the budget to alleviate excessive cost for the hotel.
*Generally provides support to various Human Resources functions which include recruitment, staffing, HR operations, employee relations and employee counseling.
*Prepares Joining Formality and documentations for new joiners i.e. Offer Letter, Contract, Joining Report, Employee Information Sheet, Employee Handbook, Welcome Pack, Name Tag & Time Machine Entry.
*Coordinates with Accommodation In charge for accommodation arrangements for new joiners and complaints related to accommodation.
*Updates data in HRIS ( Lattice )
*Ensures timely addition of the new joiners
*Encodes data update related to Occupational Health Card, Visa and Passport expiries.
*Ensures valid entries in Leave Management System i.e. Annual, Sick& Emergency Leave
*Updates the pop up alerts for expired documents.
*Applies Service Change as per request from Management
*Terminates the resigned from the system.
*Updates Attendance Record from biometrics from each department for payroll.
*Coordinates with travel agent t i.e. SNTTA for ticket bookings.
*Encodes/Raises P.R. and liaises with Purchase Department to properly document all booking requests.
*Applies Store/Purchase Request for both office & accommodation requirements.
*Ensures PR Requests for Air Ticket are properly documented with accurate information.
*Ensures earliest response to the staff in case they require letters and forms forms related to their employment with H.R.
*Keeps a record of all the documents moved to departments for signature.
*Ensures updated personal files of the staff and other H.R. office files.
* Ensures all necessary documentation of the resigned employees.
*Liaises with GRM for cancellation process.
*Ensures adequate documentation for Passport Release
*Coordinates with accounts department the reports related to payroll.(i.e manual time sheets/punch details/disciplinary actions for the cut-off period
*Coordinates with GRM the Medical Tests schedules of the staff for both new joiners and OHC medical.
*Coordinates visa application with GRM and the staff .
*Prepares documents necessary for visa application.
*Assists both the GRM and the new staff in processing Emirates ID requirements and application.
*Coordinates and assists the Assistant Manager for scheduling the interviews .
*Assists the Assistant Manager in Training Opportunities ( if required)
*Screens applicants for a certain job vacancy.
*Posts job vacancies on job sites.
*Prepares business letters such as salary certificates, NOC, confirmation letter, payslips and other business letters.
*Communicates job description requirements to the line manager to ensure essential modifications and/or additional information to be added to the post with which to base applicants to screen.
*Prepares documents for visa application, labour card application and emirates Id application.
*Monitors employees due for confirmation.
*Monitors employees due for visa, labour card and emirates cards renewal.
*Tracks newly hired employees and resigned employees.
*Maintains tracking sheet of employees for visa application.
*Coordinates with P.R.O about visa status updates.
*Prepares employee contracts.
*Tracks leaves and loan availment.
*Maintains and updates documents of the employees, filing system both on data base and the physical files.
*Joining formalities.
*Obtains, maintains and updates information from the computer.
*Maintains records, filing systems and computer files.
*Travel bookings.
*Undertakes tasks as may be reasonably assigned.
applicants for a certain job vacancy.
Posts job vacancies on job sites.
Prepares business letters such as salary certificates, NOC, confirmation letter, payslips and other business letters.
Communicates job description requirements to the line manager to ensure essential modifications and/or additional information to be added to the post with which to base applicants to screen.
Prepares documents for visa application, labour card application and emirates Id application.
Monitors employees due for confirmation.
Monitors employees due for visa, labour card and emirates cards renewal.
Tracks newly hired employees and resigned employees.
Maintains tracking sheet of employees for visa application.
Coordinates with P.R.O about visa status updates.
Prepares employee contracts.
Tracks leaves and loan availment.
Maintains and updates documents of the employees, filing system both on data base and the physical files.
Joining formalities.
Obtains, maintains and updates information from the computer.
Maintains records, filing systems and computer files.
Travel bookings.
Undertakes tasks as may be reasonably assigned.
Conducts online English teaching to Korean students.
Prepares monthly and and semi-monthly evaluation of the students to gauge their level of improvement on both written and spoken English.
Checks students’ diaries and students’ board to monitor their written English skills.
Obtaining information from the computer ( iMac )
Maintains records, filing systems and computer files
Prepares questionnaire prior to the discussion of the lesson to check the student’s comprehension skills.
Photocopying of documents.
Knows how to operate fax, scanner, printer and copier
Conducts subclasses for absent teachers.
Prepares and updates presentation for the orientation of newly hired employees.
Prepares and updates performance evaluation quarterly for regular employees and contractual employees.
Coordinates for external and internal events of the company.
Updates the company handbook of rules and regulations.
Monitors contractual employees due for regularization.
Coordinates with the managers of the company for panel interview of contractual employees due for regularization.
Writes and dispatches routine or straightforward letters.
Assists in other HR related responsibilities such as processing of
government mandated benefits and 201 file updates on employees’ movements and recruitment.
Knows how to operate fax, scanner, printer and copier
Obtains, maintains and updates files in the computer. Photocopying of documents.
Undertakes any other tasks/duties as may be reasonably required.
*Responsible in processing the computation and payment of government mandated benefits.
*Responsible in payroll processing by preparing raw data for payroll processing.
*Answers calls and transfers to appropriate department.
*Prepares and updates employee handbook for the company.
*Coordinates with the company lawyer on legal matters concerning the employees.
*Writes and dispatches routine or straightforward letters.
*Photocopying of documents.
*Maintains records, filing systems and computer files.
*Responsible in processing legal documents of the company such as SEC *Registration papers.
*Prepares memo for employee violation.
*Responsible in addressing the concern of employees to the management.
*Knows how to operate fax, scanner, printer and copier.
*Responsible in recruitment and selection procedure.
*Assists visitors and attend to their concerns and inquiries.
*Conducts appplicants’ screening and interview.
*Updates the 201 file of the employees.
*Provides raw data for payroll processing.
*Conducts employee orientation.
*Prepares employee evaluation.
*Writes and dispatches routine or straightforward letters.
*Photocopying of documents.
*Knows how to operate fax, scanner, printer and copier.
*Answers calls and transfers to appropriate department.
*Maintains records, filing systems and computer files.
*Knows how to operate fax, scanner, printer and copier.
*Coordinates the concerns of employees to the management.
*Assists and attends to the concerns of the customers.