Esraa khaleel

• Develop, monitor, and enhance the procurement plan to ensure alignment with organizational goals.
• Collaborate in the development of annual procurement budgets; monitored spend against forecast and prepared variance reports.
• Generate spend forecasts and monthly reporting dashboards to track procurement performance against budget.
• Define and track KPIs across the procurement division, ensuring adherence to performance targets and implementing corrective actions when needed.
• Oversee the development, review, and updating of procurement policies and procedures to ensure efficiency, compliance, and alignment with best practices.
• Streamline workflows by identifying and eliminating inefficiencies, ensuring system updates (e.g., MAXIMO, ORACEL) reflect optimized processes.
• Conduct regular health checks and audits of procurement processes to identify gaps, inefficiencies, and risks.
• Maintain and monitor the procurement risk register to proactively identify, assess, and mitigate risks.
• Develop and implement risk mitigation strategies to ensure seamless and secure procurement operations.
• Lead competency assessments and implement training and mentoring programs to build a high-performing procurement team.
• Work closely with internal stakeholders (finance, operations, legal, etc.) to align procurement initiatives and budget with organizational needs and compliance requirements.
• Lead team in tender execution, ensuring workload balance and adherence to deadlines

• Lead the Procurement Excellence Program with CIPS and obtained CIPS standard award for the Division.
• Part of Procurement Transformation Team.
• Update department Policy & overall process.
• Develop new process for Contract Renewal & Penalty.
• Set Department Objectives & Strategy.
• Handel Audit Requirements.
• Handel Risk Register for Procurement Department.
• Review the SOW for tenders.
• Overseeing the successful delivery of contract scope development and providing vital support for the tendering and selection strategy.
• Ensure supplier compliance with the contract’s terms and conditions.
• Oversee the invoices submission by the supplier and its compliance to contract milestones.
• Provide inputs to post-contract matters such as variations, extension of time etc. and formalize the contract variations.
• Ensure resolution to contractual claims and disputes in coordination with relevant stakeholders.
• Monitor contract closure and verify that parties to the contract have fulfilled their contractual obligations and there are no responsibilities outstanding.
• Lead the development of all periodic reports for the unit and provide input into the unit’s periodic reports.
• Maintain contracts Module on the MAXIMO.
• Developed procurement plans and sourcing strategies.
• Led strategic cost-saving initiatives for major contracts.
• Submit monthly procurement performance and spend updates to senior leadership.
• Mentor and coach team on compliance with DOA, procurement policy, and audit standards.

• Participate in Establishing the Procurement department strategically and operationally.
• Contribute to the development of the Procurement department strategic objectives.
• Develop service level agreements with internal departments.
• Prepare the Annual Procurement Plan and arrange monthly meetings with internal stakeholder to monitor the plan performance.
• Arrange Procurement workshop to all department.
• Monitor the preparation of tender document and ensure timely issuance of tender to the approved bidders in coordination with the relevant departments/ sections
• Prepare the sourcing strategy in collaboration with internal stakeholders and identify potential suppliers in the market.
• Obtain the Tender Committee approval on the Sourcing strategy before floating the tenders in the Market.
• Manage the opening of submitted bids and ensure technical evaluation is conducted by the stakeholders as per the approved guidelines.
• Conduct commercial evaluation of the bids and facilitate post-tender clarifications with the bidders.
• Lead the development of the negotiation strategy and manage negotiations with shortlisted suppliers.
• Negotiate and prepare contracts with all major vendors.
• Conduct periodic vendor evaluations to ensure compliance, relevance, and appropriateness to entity’s needs
• Implement contract management procedures, in coordination with management
• Identify and report key performance indicators to Management and external regulator.
• Maintain and review Purchase Orders and contracts in the ERP Oracle & SAP).
• Prepare cases for review by management and handle the procurement committee cases.
• Prepare periodic reports.

• Manage preparation, implementation, and execution of procurement processes.
• preparing and initiating invitation to bids to selected suppliers.
• Work with finance team throughout the procurement cycle to assist with forecasting and budgeting.
• Perform sourcing, liaising, and negotiating with new and existing suppliers to improve business.
• Negotiation with New contracts and working on the agreements
• Re-negotiate contracts with current suppliers to produce better savings and further value for spend.
• Create documentations necessary for the acquisition of materials and services.
• Maintain positive working relationships with strategic suppliers to assure cost, quality, and delivery targets are met.
• Reviews, updates and maintains Open Purchase Orders until closed.
• Working with Oracle JDE Edward - Procurement Model

• Prepare plan, schedule, process and procedure to purchase spare parts, tools, materials, equipment, and services as appropriate and in a timely and cost-effective manner to ensure project satisfactions and on-time delivery.
• Prepare tender Documents.
• Interface with Engineering and Projects as necessary to resolve issues.
• Support ICV (In-Country Added Value) qualifications as required following with our sub-suppliers.
• Assess bids ensuring that they are allowable under policies and allocated budgets.
• Review competitive bids, quotes, and proposals by evaluating proposals with engineering to obtain technical approved quotations.
• Evaluate the commercial offers from the selected vendors and prepare the awarded report
• Prepare draft purchase order for suppliers and negotiate terms and conditions as requested by the management.
• Create and track Purchase Orders using the ERP system to ensure that items are delivered promptly and correctly
• Keep all documentation up-to-date and available in the appropriate system.
• Build positive business relationships with supplier.

• Locate vendors of materials, equipment or suppliers and interview them in order to determine product availability and terms of sale.
• Getting goods and services for the best price and value by following Company’s internal vendors/ suppliers selection criteria.
• Attend Procurement meeting with client and general internal management meeting and prepare Minutes of meeting.
• Arrange the kick off meeting with the selected vendor and the concern departments internally.
• Build strong working relationships both internally and with suppliers.
• Dealing with GCC & International supplier.
• Perform general & specific functions like; distribute purchase order, expedite the same, scheduling, updating register form and arrange meetings for the purpose of supporting department activities.
• Prepare the RBL (Recommended Bidder List) then Float RFI and RFQ to bidders, follow up and obtain open and sealed bids.
• Follow up with selected vendor to provide the bid bonds and the guarantees.
• Generating Purchase Order for services and materials.
• Monitor supplier quality and delivery performance
• Follow up with vendors for the logistics submissions
• Follow up on material delivery and documentation requirements (inventory control)
• Vendor registration (CPECC ERP System “PMIS”)
• Negotiate the price, contract terms and conditions
• Extract & break down the data from the commercial offers (Quotations) into specific form and prepare the Commercial Bid Evaluation sheet.
• Establish and maintain the databank of the eligible subcontractors on Branch level, update and evaluate the data on time.
• Prepare Variation Order for the vendor and the subcontractor
• Register & process vendors Invoices in the internal company's system.

Worked on Inspection Management System (IMS) Program- For TAKREER Project in Um Al Nar Refinery & Ruwais Refinery.
(IMS: is a program where all the inspection reports done by TAKREER inspection team related to pipes, and static equipment’s will be uploaded into it with all the data where the program will simulate the status of each Equipment & start giving prediction maintenance requirements in the future.
• Review Auto Cad and SPF drawings (Piping to analyse the data then Upload them into the excel sheet with specific form.
• Classify the data into specific tables
• Figure out all type of fitting and classify them.

• Trained on operational features and application of division's products.
• Work in Mussafah Completion Well Bore Intervention (CWI) Workshop to be familiar with completion tools
• Work with drawing software ( Power hook-up)
• Prepare Quotations, PQS, IRAF, Purchase Order (PO)
• Worked on SAP Purchasing and Inventory Modules
• Prepare weekly and monthly report.
• Visit customers & End Users for technical discussions
• Support our coordinators in the logistics & order processing.
• Attend HSE courses in Baker Hughes Institute.