Esraa Ouda

• Leading the procurement commercial team (B2B) who is responsible of the commercial contracting projects, Xerox, lighting, and Technology divisions along with all the relevant procurement process for the department.
• Oversee activities of 5 team members who manage the procurement and logistics process for B2B - Alghanim Engineering.
• Process purchase of an average of 4000 orders and requisitions of products and services.
• Monitor the logistics process for an average of 25 to 35 shipments per month for Xerox, Lighting and Technology products to ensure it meets our clients and projects deadlines and resolve any issues may hinder the progress of shipping or the customs clearance process.
• Developing and implementing specific procurement strategies, such as restructuring the overall existing process to enhance the efficiency and effectiveness of procurement performance with building up all the relevant SOP for implementation.
• Prepare spend analysis reports to identify the opportunities and gaps in procurement department to focus on the strategic targeted objectives.
• Assigned requisitions to buyers based on skill and knowledge base.
• Sourcing and engaging reliable suppliers and vendors.
• Negotiating with suppliers and vendors to secure advantageous terms.
• Work with other staff members to resolve issues with contracts and supplies.
• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
• Building and maintaining long-term relationships with vendors and suppliers.
• Performing risk assessments on potential contracts and agreements.
• Create and review opportunities to implement best practice purchasing policies, processes, and procedures to aid and improve business performance and deliver best value and business savings.

• Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
• Monitoring the utilization progress of SAP Ariba and enhancing the relevant negotiation strategy.
• Prepare executive level presentation about business insights, procurement strategies and conducting procurement and supply chain training when required.

• Leading the procurement projects team who is responsible of the projects for F&B, Retail, Automotive, Offices and Facilities Management in Kuwait - KSA - Qatar and Oman including sourcing, tendering, and contracting process along with all the relevant procurement requirements locally and internationally.
• Responsible of procurement process for Food & Beverage projects and operations requests, such as Costa Stores in Kuwait, UAE, Qatar, Oman and KSA.
• Responsible of the foreign purchasing orders and outsourcing materials for projects, such as Alghanim Industries new head office at Al Hamra Tower and Xcite, Automotive and Safat Home Showrooms.
• Checking purchase requisitions to ensure appropriate purchasing methods and proper approvals are obtained.
• Ensure all materials and services required by the Company are sourced and procured in a timely, safe, and cost-effective manner in accordance with appropriate Company policies, procedures and processes.
• Preparing and processing enquiries in accordance with required technical specifications.
• Evaluating suppliers' quotations in order to issue a supplier's contract award.
• Sourcing local and imported materials, in addition to sourcing and selection of the best suitable vendors.
• Sourcing out the quality products and services, negotiating with the vendors to obtain optimum quality, cost and terms.
• Reviews contracts to ensure compliance with the terms and conditions.
• Working closely with Finance and Contracts to ensure smooth Procure to Pay process.
• Monitors the maintenance contracts.
• Preparing bid analysis and selecting the most suitable vendor based upon price, delivery and specifications.
• Negotiating and placing orders and agreements based on the requirements, specifications and standards, as well as examining and verifying L/C's.
• Providing an estimate of the tentative delivery date to Projects Department to ensure that it is in line with project requirements.
• Responding to customer and supplier inquiries about order status (modifications/ or cancellation).
• Developing and implementing specific procurement strategies, such as preparing the new SOP draft for SAP Ariba tender process.
• Liaise with international suppliers to ensure rapid expediting of goods.
• Handle the logistics and shipping process with monitoring and follow the customs clearance process.
• Solve any unexpected issues that may accrue within customs process in coordination with the supplier and the customs team.
• Follow up the open projects orders to ensure the timeline is in compliance with the handover date and highlight any unexpected risks that may interfering with the project time schedule.
• Propose solutions and alternatives for unavailable specified items.
• Solving problems and improve SRM (suppliers relationship management) to get better services and terms.
• Approach new suppliers and prepare benchmarking reports.
• Arrange planning and forecasting reports for the expected consumptions of materials to facilitate the selection and decision whether issue bulking orders for materials will add value for the business needs or not.
• Using and implementing the new E-Procurement system - SAP Ariba for Tenders.

• Responsible of the projects (Constructions/Fit-out) tender analysis for large/small scale projects with presenting the gaps in the proposed bids to review it with the contractors and prepare tender Summaries/Reports for the top management.
• Responsible of purchasing process for Food & Beverages projects and operations requests, such as Costa Stores, Wendy’s and Slim Chickens in Kuwait, UAE and KSA.
• Responsible of the foreign purchasing orders and outsourcing materials for projects, such as Alghanim Industries new head office at Al Hamra Tower and Xcite Showrooms.
• Checking purchase requisitions to ensure appropriate purchasing methods and proper approvals are obtained.
• Ensure all materials and services required by the Company are sourced and procured in a timely, safe and cost effective manner in accordance with appropriate Company policies, procedures and processes.
• Preparing and processing enquiries in accordance with required technical specifications.
• Evaluating suppliers' quotations in order to issue a supplier's contract award.
• Sourcing local and imported materials, whether EXW or stock, in addition to selection of the best suitable vendors.
• Sourcing out the quality products and services, negotiating with the vendors to obtain optimum quality, cost and terms.
• Reviews contracts to ensure compliance with the terms and conditions.
• Working closely with Finance and Contracts to ensure smooth Procure to Pay process.
• Monitors the maintenance contracts.
• Preparing bid analysis and selecting the most suitable vendor based upon price, delivery and specifications.
• Negotiating and placing orders and agreements based on the requirements, specifications and standards, as well as examining and verifying L/C's.
• Providing an estimate on tentative delivery date to Projects Department to ensure that it is in line with project requirements.
• Responding to customer and supplier inquiries about order status (modifications/ or cancellation).
• Circulating updated info necessary for work flow and update Newforma.
• Generating orders on SAP - ERP systems and payments requests.
• Handle and prepare the suppliers evaluation reports.
• Developing and implementing specific procurement strategies, such as preparing the new SOP draft for SAP Ariba tender process.
• Prepare the procurement annual reports.
• Liaise with international suppliers to ensure rapid expediting of goods.
• Handle the logistics and shipping process with monitoring and follow the customs clearance process.
• Solve any unexpected issues that may accrue within customs process in coordination with the supplier and the customs team.
• Responsible of the projects (Constructions/Fit-out) tender analysis for large/small scale projects with presenting the gaps in the proposed bids to review it with the contractors and prepare tender Summaries/Reports for the top management.
• Follow up the open projects orders to ensure the timeline is in compliance with the handover date and highlight any unexpected risks that may interfering with the project time schedule.
• Propose solutions and alternatives for unavailable specified items.
• Solving problems and improve SRM (suppliers relationship management) to get better services and terms.
• Approach new suppliers and prepare benchmarking reports.
• Arrange planning and forecasting reports for the expected consumptions of materials to facilitate the selection and decision whether issue bulking orders for materials will add value for the business needs or not.
• Using and implementing the new EProcurement system - SAP Ariba for Tenders and Auctions.

• Checking purchase requisitions to ensure appropriate purchasing methods and proper approvals are obtained.
• Ensure all materials and services required by the Company are sourced and procured in a timely, safe and cost effective manner in accordance with appropriate Company policies, procedures and processes.
• Preparing and processing enquiries in accordance with required technical specifications.
• Evaluating suppliers' quotations in order to issue a supplier's contract award.
• Sourcing local and imported materials, whether EXW or stock, in addition to selection of the best suitable vendors.
• Sourcing out the quality products and services, negotiating with the vendors to obtain optimum quality, cost and terms.
• Reviews contracts to ensure compliance with the terms and conditions.
• Working closely with Finance and Contracts to ensure smooth Procure to Pay process.
• Monitors the maintenance contracts.
• Preparing bid analysis and selecting the most suitable vendor based upon price, delivery and specifications.
• Negotiating and placing orders and agreements based on the requirements, specifications and standards, as well as examining and verifying L/C's.
• Providing an estimate on tentative delivery date to Projects Department to ensure that it is in line with project requirements.
• Responding to customer and supplier inquiries about order status (modifications/ or cancellation).
• Circulating updated info necessary for work flow and update Newforma.
• Generating orders on SAP - ERP systems and payments requests.
• Handle and prepare the suppliers evolutions report in coordination with the team
• Responsible of the foreign purchasing orders and outsourcing materials for projects, such as Alghanim Industries new head office at Al Hamra Tower and Xcite Showrooms inside and outside Kuwait.
• Developing and implementing new SOPs for procurement strategies.
• Prepare the procurement annual reports.
• Liaise with international suppliers to ensure rapid expediting of goods.
• Handle the logistics and shipping process with monitoring and follow the customs clearance process.
• Solve any unexpected issues that may accrue within customs process in coordination with the supplier and the customs team.
• Responsible of the projects (Constructions/Fit-out) tender analysis for large/small scale projects with presenting the gaps in the proposed bids to review it with the contractors and prepare tender Summaries/Reports for the top management.
• Responsible of purchasing process for Food & Beverages projects and operations requests, such as Costa Stores, Wendy’s and Slim Chickens in Kuwait, UAE and KSA.
• Follow up the open projects orders to ensure the timeline is in compliance with the handover date and highlight any unexpected risks that may interfering with the project time schedule.
• Propose solutions and an alternative for unavailable specified items.
• Solving problems and improve SRM (suppliers relationship management) to get better services and terms.
• Approach new suppliers and prepare benchmarking reports.
• Arrange planning and forecasting reports for the expected consumptions of materials to facilitate the selection and decision whether issue bulking orders for materials will add value for the business needs or not.
• Using and implementing the new EProcurement system - SAP Ariba for Tenders and Auctions.

• Checking purchase requisitions to ensure appropriate purchasing methods and proper approvals are obtained.
• Responsible for the projects tender analysis and prepare tender summaries for the top management.
• Sourcing local and imported materials, whether ex-mill or stock, in addition to selection of the best suitable vendors.
• Preparing and processing enquiries in accordance with required technical specifications.
• Evaluating suppliers' quotations in order to issue a supplier's contract award.
• Managing vendors and sub-contractors' performance in the frame agreement contracts, over and above identifying and resolving complex procurement problems.
• Finalizing all open contractual issues.
• Generating enquiries from various sources for related materials and services.
• Sourcing out the quality products and services, negotiating with the vendors to obtain optimum quality, cost and terms.
• Preparing bid analysis and selecting the most suitable vendor based upon price, delivery and specifications.
• Negotiating and placing orders and agreements based on the requirements, specifications and standards, as well as examining and verifying L/C's .
• Providing an estimate on tentative delivery date to Projects Department to ensure that it is in line with project requirements.
• Ensuring that all vendors and sub-contractors are correctly selected and evaluated on their performance with regard to consistency of price, quality and delivery.
• Preparing purchase orders on SAP system and sending copies to suppliers.
• Responding to customer and supplier inquiries about order status (modifications/ or cancellation).
• Circulating updated info necessary for work flow.
• Follow up Procurement team open tasks and monitor it on Project Follow System.
• Using SAP system for creating vendors, generating POs, advance payments requests and extract orders status report.

• Responsible for Purchasing, Logistics activities, Performing / utilize various sales, purchase and transportation to facilitate Sales and Purchasing planning and scheduling. Prepare and update monthly logistics, schedule to assure deliveries to production. Coordinate product delivery schedules with customers.
• Maintaining the purchasing policy and ensuring that all purchases adhere to it.
• Arrange all purchasing processes with the local and foreign suppliers; searching for new solutions, better suppliers and choosing the suppliers that the company will deal with and maintaining the legal interaction with them.
• Collate purchase orders and purchase requisitions in order to order materials, goods and supplies.
• Coordinate daily activity to track location and movement of inventory raw materials and finished goods.
• Provide reports to internal and external customers as required.
• Prepare the initial budget for production plan.

• Works closely with providers to assure efficient and effective execution of defined processes and goods transportation; Ensures inventory accuracy by coordinating the inventories and goods system to system information with distribution centers to near real time monitoring of JIT processes as well as other manual inventory and adjustment processes; Organizes and maintains hard copy and electronic documentation supporting order fulfillment, distribution means, pricing, and contractual obligations.
• Codes and prepares proper paperwork for billing and authorization of a variety of invoices per defined processes.
• Overview performance of third party material handling services.
• Coordinate with operating other departments, particularly the accounting, manufacturing and stock departments to manage inventory levels, required raw materials, planning, finance workflow and budgeting issues.
• Verifies inventory and availability for shipment against requirements specified in purchase orders; Reviews inventory position daily and weekly against outstanding orders and sales forecasts and takes action to expedite inbound shipments to meet customer demands; Works with Production coordinators to effectively resolve inventory or order discrepancies that are outside of his or her control; Ensures that goods are shipped in the most timely and efficient manner according to documented processes, including planning the transportation route and payload, selecting the mode of transportation, tendering the order for transportation, and tracking the shipment from pick up through delivery, prepare shipping documentations for clearance, follow up the customs broker performance, handle and solving any problems related to customs requirements and customs issues.

• Coordinating all activities connected to Nokia, Black Berry Handsets and Samsung spare parts logistics circulation in Ring Egypt and also observe ordering cycle in Ring Tunisia.

• Analyzes and present all statistical data to the Management on daily basis, prepares all logistical data reports for the Top Management on a weekly basis.

• Managing Supply Planning to ensure timely supply of products, high level of coordination with facotries to resolve supply related issues.

• Oversaw daily logistical operations.


• Coordinating and controlling the forecast and order cycle and associated information systems.

• Analyzing data to monitor performance and plan improvements and demand.

• Managing Sales Forecasting, Managing NPI/EOL schedules for smooth and effective sales and attending Nokia weekly collaborative
Meetings and NPI sessions.

• Update the channel inventory on NOL system and the sell thru on TOL system.

• Handling the waiting cases related to Samsung spare parts, Mobile parts pricing and Mobile parts Return cycle.

• Coordinating all activities connected to Nokia, Black Berry Handsets and Samsung spare parts logistics circulation in Ring Egypt and also observe ordering cycle in Ring Tunisia.

• Analyzes and present all statistical data to the Management on daily basis, prepares all logistical data reports for the Top Management on a weekly basis.

• Managing Supply Planning to ensure timely supply of products, high level of coordination with facotries to resolve supply related issues.

• Oversaw daily logistical operations.


• Coordinating and controlling the forecast and order cycle and associated information systems.

• Analyzing data to monitor performance and plan improvements and demand.

• Managing Sales Forecasting, Managing NPI/EOL schedules for smooth and effective sales and attending Nokia weekly collaborative
Meetings and NPI sessions.

• Update the channel inventory on NOL system and the sell thru on TOL system.

• Handling the waiting cases related to Samsung spare parts, Mobile parts pricing and Mobile parts Return cycle.

• Responsible for All Reports & Analysis
(orders updates - customers projects - Delivery status)
• Coordinate all activities connected to the goods circulation by interfering in the following fields:

programming and forecasting, supply, production, material handling, packaging, stock control, warehousing, and distribution until the delivery to final customer through the best logistics scheme in terms of Cost, Lead-time & Quality.

• Responsible for the insurance of the shipments.
• ISO processes ( suppliers performance evaluation)

import products from foreign suppliers, searching for the best supplier with a good offer in price quality with smooth response for our company requirements.