Admin & HR Specialist
Green Wing (Anotah)
Total years of experience :8 years, 2 Months
Green Wing (Anotah) - Kuwait
Generalist:
• Carries out administrative tasks and coordinates various activities in order to support the high-quality
administrative support services.
• Implement and contribute effective polices that and meet statutory requirements.
• contribute to admin day - to day operations by providing encouraging & ensuring teamwork and
aligning work processes in order to achieve high performance slanders, meets established targets and
objectives.
Payroll:
• Maintains payroll information by collecting, calculating, and entering data.
• Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions,
and job title and department/division transfers.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and
nontaxable wages.
• Determines payroll liabilities by calculating employee federal and state income and social security
taxes and employer’s social security, unemployment, and workers compensation payments.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Calculate final employees’ settlement.
• Calculate annual leave payment.
• Prepare employees salary & experience certificates with the required signatures and attachments.
Government Relations:
• Follow up on all licenses of the company and its branches, and contracts.
• Ensure that all licenses are present in the branches in their designated places.
• Follow up on all activities related to renewal and issuance of employee residencies and work permits,
renewal of employees’ passports and official papers and other government transactions (confirmation
of expiry date, etc.).
• Ensuring the signing of work affairs contracts for employees according to their locations, and the
issuance of transfer documents for new employees.
Essam Mohammad Salem Ellebishy - CV
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• Keeping the employees' passports, in addition to all their official papers and files, in the places
designated for them in the company.
• Ensure the readiness of the company's employees' payroll periodically and ensure that they are
delivered to the Ministry of Affairs on time.
• Follow up on the monthly payments of employees' social insurance.
• Maintaining the company's Permits in the places designated for them in the company/Stores and
visiting the branches periodically for checkups.
• Escalate any problem related to the company's official papers or employees to the line manager and
work to solve it in coordination with the concerned parties inside or outside the company.
• Performing any other duties related to the nature of work that may be requested by the line manager.
• Responsible for employees’ residencies (Renewal - Transfer - Cancellation issue new Visas).
• Print (Renewal, Transfer, and Cancellation - issue new Visas) forms with employees’ details, sign it from
the sponsor, and follow up, With PRO till obtain work permit, obtain employee’s medical insurance and
finalize them in immigration DEPT with applying for the new CID.
• Apply, follow up & update our department’s Data till obtain the licenses.
• Responsible for all store’s licenses (Commercial & Industrial, Fire, signage, special offers, gift and sales
licenses) obtain new licenses, renew, change name and address or cancel it.
Reports:
• Preparing periodic reports related to the Department of Governmental Affairs and submitting them to
the direct manager.
Green Wing (Anotah) - Kuwait
Administrative Affairs:
• Supervising the work and activities of the reception staff, which may include following up the process
of receiving visitors to ensure that unauthorized persons do not enter the company.
• Ensure that all staff requirements are met, which include office tools and devices, and that they are
provided if they are not available.
• Coordinating and following up the process of receiving and sending the company's correspondence,
whether private or official, through postal companies (DHL, FedEx, Aramex, etc.) effectively and at the
lowest possible cost.
• Coordinating with tourism and travel offices regarding travel reservations and business trips (private
or official) and coordinating with the secretariat of the executive management regarding executive
management reservations.
• Dealing with all companies renting the company's sites regarding the payment of rents, etc.
• Review and monitor employee subscription payments in mobile phone companies.
• Verify receipts of cash payments from employees (loan installments, any other miscellaneous
payments), record these payments, and submit them to the financial department to ensure accuracy of
work.
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