HR Executive and Generalist - CompBen, HROps and Legislations, GCC and Levant
Medica Group
Total years of experience :23 years, 4 Months
•Management and Overall Supervision of day-to-day HR and Admin. Operations, Staff and Employees; which involves decision-making, leadership and authority.
•Full Cycle Recruitment - Staff Requisition Posting and Advertisement/Talent Acquisition. Outsourcing, Screening and Shortlisting of Potential Applicants to Escalation for Selection.
•Administer Job Analysis, Job Description and Specifications; managing creation and updating of all mentioned.
•Administer Interviews and Sets of Examinations including assessment - Verbal, Written, Numeric and Psychometric Skills.
•End-to-End Onboarding and Leaving Formalities; include but not limited to Employment Negotiation and Offer, Induction Session, Legislation, Profile Building, Employee Accounts Opening to Exit Interview, Cancellations and Assessment/Computation of Full & Final Settlement, Dues and Gratuity/Indemnity.
•Create, Prepare and Provide Employees Training and Seminars as part of Employees Growth and Development (L&D). Draft and Analyze Employees Succession Planning.
•Coaching and Training the Mangers on Employees Performance Evaluation Administration during Probation Period and within the entire tenure as part of Appraisal Process.
•Assessment of Employees Performance Appraisal on Employees Progression, Promotion, Retention and Termination.
•Strategic Planning on Manpower Planning.
•Administration and Implementation of Company SOP and Policy, House Rules, Company/Employee Handbook; and Disciplinary Measures.
•Close Coordination and Coaching of Line Managers/HOD on company-wide; pertaining to all HR Related Matters.
•Employee Relations and Grievances. One-on-One Consultation and Medium with and between Employees, Line Managers/HOD and Management whether internal or external; for employment related matters and legal affairs.
•Constructive Creation and Revision of Company SOP and Policies includes but not limited to Employee Compensation and Benefits, Company House Rules, Standard Operation Procedures (SOP’s), Costing and Budgeting etc.
•Draft, Revise, Retain and Issue Official Employment and Legal Document i.e. Business Correspondence, Offer Letter, Employment Addendum, Agreement Amendments and Official Templates and Forms etc.
•Administration and Preparation of Monthly Payroll, WPS Transfer and Periodic HR Reports and Metrics.
•Manage HR Services and Administration as requested i.e. Letter/Certificate, Legal Matters, Consultations etc. and Timely Correspondence within the Company on both Internal and External.
•Database System Management. Create and Update Employee and Company Profile, Files and Records using and with experience in several HR Software, Platform and ERP.
•Employees Time and Attendance Management - Monitors Tardiness, Overtime and Undertime, maintenance of Monthly Report for Managers/HODs record and coordination.
•Leave Management - Monitors and Maintenance of Report for Employees Accrual, Usage and Accumulation. Provides assistance in leave scheduling, Coaches Managers/HODs for Departmental Leave Annual Forecast and Determining the Peak/Low Season for operation.
•Monitors, Coaches and Maintain an on-time Record and Reports for Department Cost related with all Company Provided Benefits and its Schedule i.e. Medical Insurance, Airfare Allowance, Communication, Transportation, Parking, Business Trips Expenses/Per Diem and all Other Allowances; and determine/manage Addition and Deletion, Renewal and Revision of Entitlements for Employee and Family.
•Manage and Maintain an Employee Happiness and Satisfaction thru work time-out activities.
•Manage and Plans Employees Team-Building activities and Program ensuring that Camaraderie is alive at work and in everyone’s spirit.
•Direct Liaising with Company PRO and Government Sectors for all legal documentation i.e. Visa, Work Permit, EID, Trade License and all Employment/Legal Related Papers.
• In-depth knowledge of Labour Laws in UAE LAbour Law and knowledge within KSA, Lebanon, Kuwait, Bahrain, Omana and Qatar
HR Professional with 11 years of solid exposure in HR Field, wherein, 7years of which are based and within UAE. Currently, I am engaged with an Insurance Broker Company, handling more than 100 Employees in Three (3) location offices and working in a capacity of Senior Coordinator - People and Organization Dept. (HRD), being the first and main point person, I am responsible for the overall day-to-day and end-to-end HR facets as follows:
• Management Planning and Decision Making
• Employee Relations, Grievance and Consultations
• Handling Employee and Company Legalities and Documentation; Directly liaise with the PRO and/or government sectors for processing of Visa, Work Permit, Trade License, Tenancy Contract, various permits etc.
• Administration of end-to-end Employee Joining from onboarding which includes but not limited to administering Induction Session, Company/Employee Introduction, Legalities, Enrollment to Benefits, Workstation Management to monitoring of performance and Leaving Formalities which includes preparation of Final Settlements, Clearance Papers, Cancellation of sponsorship, Benefit deletions etc.
• Handle Employee Compensation and Benefit, Deletion/Inclusion, Entitlements, Accrual and Usage of/to all Company Provided Benefits i.e. Insurances, Leaves, Allowances etc.
• Participation to Construction/Re-structuring of Company SOP and Procedures to strict implementation of Rules and Regulations.
• Payroll Administration/Payroll Accounting
• Partake and Assist department managers/directors in Employee Performance, Evaluation and Appraisals (mid and end year performance).
• Conducting and Coordination of Company and Employee Training and Seminars i.e. Induction Session, In-house Training etc.
• Employee Engagement and Development, Prepare and Administer Employee/Company Survey.
• Monitoring, Tracking and updating of HR Database/HRMS or HRIS
• Creation/Building and Maintenance of Employee Profiles via Cloud System/HRMS Database and so as Physical Files
• End-to-End Recruitment Process from head hunting to on-boarding formalities
• Deliver and Draft Business/HR Related Correspondence, Letters and various Certificates in Professional Etiquette
• Draft and Build Standard and Official Offer/Agreement Letter, Contract Addendum and Amendments
• Monitor and Assess Proper Timekeeping, Attendance and Absences or Leave and Attendance Management.
• Well versed and knowledgeable of UAE MOL and DNRD/Immigration Law.
• Personally handle and deal with day-to-day HR activities.
• Supervise the HRD Overall Operations and Functions including supervision of PRO Itineraries and HR Coordinator Tasks/Activities.
full to the Contracts Manager and an additional assistance to the Sales Directors (Dubai and Abu Dhabi), Diary Management of day-to-day schedules and appointments, client and office meetings, arrange and coordinate travels and itineraries. Receive, screen and monitors e-communications and physical mails, posts & couriers, screen and received calls and visitors in behalf of the taop management. Organize and Maintain files and documents, accompany and attend with or on behalf of the top management in every meetings, taking notes and minutes of the meetings, prepare necessary documents and paraphernalia related with the subject matter. Responsible in preparation and collection of Project BOQs, across the board coordination with overall company departments if required, specifically with the operation dept. for project production details; with the designs dept. for visuals and detailed & working drawings/blueprint. Maintenance and updating of files, tracking records and archives files, provide an over-all administrative assistance within the whole Contracts and Sales&Estimation Dept., ensuring confidentiality of all information and documents. Provides overall full HR related life-cycle administration and handling end-to-end processes.
Reporting directly to the Sales Directors (Dubai and Abu Dhabi) and act as an Executive Assistant to the Head of Estimation. Prepare and send bids, tenders and formal company quotations to the Sales Personnel as per received Estimation, Obtain Signatures and Approvals from Commercial Director and Managing Director for every quotations, letters and for all necessary documents. Liable of Preparing, Maintainance and Updating New and Existing Project files, Prepare Sales and Estimation Forecast and Monthly Rolling Reports. Coordinate with concerned dept. in regards with raising of job codes, distribution of documents, payments and invoicing. Provides Over-all Administrative work for the dept. and In-charge of receiving, screening, entertaining and transferring or distribution of calls, mails and visitors.
- Liable in Preparation of LPO’s using JDE and SAGE System
- Prepare required Indent to Purchase, Coordinate with suppliers with regards to product samples, price inquiries, quotations and deliveries, - Follow-Up invoices and orders and Handle/Receive deliveries and Delivery Orders (DO).
- In-charge in Maintenance and Updating of suppliers and materials database, records and files.
- Distributes LPO copies, close coordination with accounts for invoices and/or payments and receiving/inspection of deliveries.
- Prepare and Submit LPO's for the MD's signature and approval.
- Prepare Monthly Report pertaining to Supplies Usage, Suppliers Updates, Pricing/Prices, Material Costings and Quality.
- Source out suppliers that would meet the department budget without risking the quality of the materials.
- Coordinates with Stockman in relation to materials, supplies feedback and monitoring, monthly inventory/discrepancy report,
- Report directly with the Procurement Manager related to the Procurement/Purchasing activities and itineraries.
Assisting the DM to all activities, meetings and itineraries, arrange schedules, appointments and bookings, provide general admin. work to the company, prepare and sends out correspondence and quotations, maintain, update and archives files, records and documents, handle timekeeping and payroll preparation. Arrange and assist the PRO for all legal documents as required for employees and company.
Responsible for screening and shortlisting of applicants, administer and evaluate examinations, conducts preliminary interviews and prepare referral to the manager as per applicant qualifications. Receive and prepare inter-office memorandums and notices, conduct employees background checking, receive, prepare, issue and implement disciplinary actions as per effectivity. Provide over-all support and assistance in payroll such as timekeeping, leave management, preparation, printing and distribution of timesheets and payslips.
Liable in market search for potential clients in offering credit cards, handle and supervise manpower, arrange schedules and itineraries of the team, arrange appointments for induction and/or company introduction in offerring the services and for product briefing. Evaluate performance and prepare monthly sales report for the branch manager. Responsible of hiring qualified telemarketers and field sales agents.
Responsible for maintenance, updating and archiving files and records, monitor supply movements and conducts inventories, in-charge or receiving and issuance of materials as per requests and checking of items quality and physical appearance. Provides assistance and general Admin support to the whole dept. and to the purchasing manager, handle and sends out invitations for bidding and deals with suppliers in regards with prices, material stocks, submission of samples, deliveries and invoices.
Bachelor of Arts in Mass Communication - Majoral in Broadcasting, Journalism, Advertisement
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