Office Manager
The Sultan Center
مجموع سنوات الخبرة :20 years, 8 أشهر
Technical:
• Well versed in word processing software like MS Office suit and quick press Administrative
• Proficient in office organization and book keeping
• Effective digital cataloging skills along with file organization
• Ability to store data electronically, and arrange it effectively so as to retrieve it instantly when required.
• Skilled in making travel and stay arrangements for clients
• Ability to shift appointments when needed and timely informing the respective parties regarding the change.
Clerical:
• Efficient in filling out forms and helping clients in the same
• Knowledgeable of office inventory keeping and management
• Ability to generate correspondence including business letters as per instruction
Communication:
• Outstanding and clear communication skills
• Excellent presentational skills
• Understanding of the PR etiquette and efficient in public dealing
• Ability to handle daily correspondence via email and manual post
Coordination:
• Ability to act as a liaison between higher executives and other employees
• Skilled in coordinating with all concerned parties and arranging conferences
• Proficient in organizing joint ventures that require extensive preliminary sharing of ideas among both parties
Project Management:
• Representing organizational interests
• Working with vendors / recruiting specialists and sub-contractors
• Making sure that all the aims / the quality standards of the project are met
• Overseeing the accounting, costing & billing
Time Management:
• Excellent ability to prioritize tasks and manage them in an orderly manner
• Ability to assign time frames to due tasks and chase the time targets successfully
• Skilled in pre-planning events and precautionary event management
Analytical:
• Effective problem solving ability
• Skilled in information ordering and conducting sequential tasks successfully
• Ability to research on a topic and produce relevant reports for review of the executive
Head of PR & Publicity Responsibilities:
• Planning, developing and implementing PR strategies; liaising with and answering inquiries from media & individuals via telephone and email.
• Researching, writing and distributing press releases to targeted media.
• Preparing and supervising the production of publicity brochures, handouts, direct mail leaflets, promotional videos, photographs, films and multimedia programs.
Producer Assistant Responsibilities:
• Providing administrative support to the Producer.
• Participating in full spectrum of production stages.
• Writing coverage on scripts, drafting letters, assisting with duties on and off set, liaising between the producer and the post-production team, and helping to prepare publicity materials.
Responsibilities:
• Screening telephone calls, inquiries, requests, and handling them when appropriate.
• Welcoming and looking after visitors for the MD.
• Organizing and maintaining MD’s diary.
• Dealing with MD’s emails & correspondence.
• Looking after petty cash.
• Responsible for office management / receptionist.
• Arranging travel and accommodation.
• Helping with presentations.
• Handling recruitment agencies.
• Keeping HR Files up to date.
• Act as interface between MD and rest of staff.
• Act as Forum Manger (5th Gulf Excellence Forum- Qatar).
• Assisting office staff in maintaining files and databases.
• Assigning jobs and duties to office staff as needed.
• Monitoring office operations.
• Scheduling appointments and meetings for executives and upper level staff.
• Serving as the go-to for office inquiries and conflicts.
• Managing staff schedules.
• Tracking office supply inventory and approves supply orders.
• Assisting in the preparation of department budgets and expenses.
• Develop new business software applications appropriate to business needs.
• Maintain and manage existing applications.
• Recommend changes or modify current applications.
• Build modules and features to reduce processing time.
• Create and code new functionality.
• Maintain and manage current code.
• Design, develop, configure and test applications.
• Design and develop components using Microsoft SQL Server and Visual Studio.Net.
