Administration, Finance & Logistic Officer
Relief International
Total years of experience :22 years, 6 Months
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In terms of financial management:
1. Ensure Compliance with applicable internal financial policies and procedures and work with the RD and other staff members to improve the existing policies and procedures and develop new ones as needed.
2. Manage contracts, payments, issuing invoices following up on donors payments
3. Work with the RD and the staff members to ensure that the accounting system is set up to best meet the needs of the regional office.
4. In consultation with the RD and cooperation with staff members, prepare annual budgets of different projects and update expense forecast throughout the year.
5. Draft new projects budget and give financial advice while preparing new project proposals.
6. Prepare cash flow projections and update on monthly basis.
7. Prepare regular financial reports
8. In coordination with the RD, prepare financial reporting and supporting documentations for auditors.
9. Monitor and plan budget expenditure within the overall projects' financial plan, producing timely and accurate internal financial reports and invoices.
In terms of human resource management:
1. Keep staff attendance records (holidays and absences).
2. Coordinate recruitment processes for new staff/ consultants/ interns.
3. Keep abreast of and advice the RD on applicable rules related to labour and social security laws.
In terms of administration and office management:
1. Make regular backups of digital files and database.
2. Make sure computers and other IT equipment are properly kept and regularly maintained
3. Order office supplies and equipment
4. Manage various information and contacts the office has, and ensure that needs are being met efficiently and effectively.
5. Undertake additional tasks and responsibilities related to administration and office management as assigned by the RD.
1. Supporting the finance officer in solving the finance problems on-site or off-site (remotely) and monitoring the types of frequently queries to identify the areas of weakness to stand on it.
2. Process monthly accounts from the supported country and checking them for compliance in terms of supporting documentation and Federation financial procedures, and advice the Zone Office and its country and regional representations of any corrections needed.
3. Provide standard financial reports for the Zone Office and its country and regional representations and assist program financial management.
4. Monitoring, update and follow up the budget using the BuSy, Apple, BO and CODA systems, and help in reporting to donor
5. Review and provide adequate feedback on the monthly "Cash Request", "Cash ck on the monthly "Cash Request", to the Zone Office and its regional ools and advice the Zone Office and its country and Request Analysis" and "Project Analysis Summaries" received from the Zone Office and its country and regional representations and forward them to Geneva for final approval and payment.
6. Assist the finance manager in reporting, training and sharing the ideas to reach to the best quality of supporting and services for the local staff & NS to achieve the Federation’s goals.
7. Primary function is the development, formulation, staffing, resourcing, control and administration of the organization' programme'
8. Oversight and comparison of cost allocation rates across zones/Geneva.
9. Follow-up Finance Officers/Budget Holders and validating the donor reports to be approved by the Secretariat in Geneva.
10. Preparing all necessary types of analysis for the Projects, donors, expenditures, communications…etc, and liaising with the PMER and RM departments to stand on the future planning.
11. Assist in bushing the Federation’s wheels to achieve the goals of Strategy 2020
1.Prepare the Wire Transfer Request (monthly budget) for Jordan, Palestine & Bahrain activities and insure that the program officers received the wire from our funders in Washington DC. At the amount requested in the WTR.
2.Follow up & monitoring budgets by each activity monthly, quarterly semi-annual and yearly.
3.Receive all the invoices & receipts from the Program Officers of Jordan, Iraq & Palestine Offices, and make the needed liquidations and monthly activity reports.
4.Tracking the advances to the individuals & unions (follow up aging reports).
5.Maintain bank accounts and follow up the bank movements in different accounts currencies (USD, JOD, IRD and NIS).
6.Ensure that all financial obligations (bills, utilities, etc.) are paid & record all the financial transactions in the Quick Books and make sure that these transactions are legitimate and allowable costs as defined by OMB Circular A-122, A-133 and A-121.
7.Co-operate with the program officers & Country Program Directors In all financial issue they may need from me.
8.Other duties & reports as needed.
9.Prepare the contracts for the consultants and the vendors.
10.Prepare the payroll salary for our staff in Jordan and Palestine including all the benefits, income tax and social security upon Jordan labor law regulations.
1.Handling journal transactions for four companies, including inter-companies transactions and reconciliation between the affiliated companies on a monthly basis.
2.Reconciliation for suppliers, including the adjusting entries.
3.Preparing the monthly Cash Flow projections manually based on the bank transactions.
4.Client’s follow up, and reconciliation.
5.Banks transactions & reconciliation on a monthly basis.
6.Sales & rvenue monthly report.
7.Salary & tax report.
8.Bank movement report & bank position.
9.Aging reprt.
10.Sales tax, Income tax, Professional tax & Withholding tax, and Social security.
11.Assisting in preparing the income statement & the financial statement and the monthly report with department officer.
12. Any other assignment by the financial manager.
1.Bookkeeping: recording the daily routine financial transactions.
2.Monthly accruals, income account, suppliers account entries and expenses accounts.
3.Auditing the daily accounts Procedures and prepares monthly reports & closing accounts
4.Receiving the waybills from the operation sections (cooler, flatbed, and fuel tanker and hopper sec.) and prepares the invoices for the customers.
5.Prepare the Payroll and trip allowance for the drivers.
6.Preparing workshop job orders for cost center witch contain spare parts, labor and any other miscellaneous, and prepare the invoices for the customers.
7.Co-ordination with auditors.
8.Closing accounts, payroll, billing (receivables), and revenues.
9.Preparing periodically reports.
Degree of Bachelore in Accounting