Princess Noura Bint Abdulrahman University
Owner: Ministry of Finance - KSA
Engineer: Dar al Handasah - Shair & Partners
Project Brief: Located north of Riyadh, Package I of the project consisted of over one million square meters of built up area. The project consisted of various facilities, including a teaching hospital, research centers, teaching facilities, administrative buildings, a central library and housing facilities.
Initial project value at time of contract signing was 12, 500, 000, 000 SAR. The project is currently approaching substantial completion, with a considerable amount of change orders, variations and claims.
Job Role:
Project Procurement:
• Procurement of Medical Equipment, IT Equipment, Conveyor Systems, Laboratory Casework, Furniture, RFIDs.
• Work closely with the Client for the procurement of items under Provisional Sums clauses.
• Prepare tenders and requests for quotations, attend opening of sealed bids sessions, recording of prices, terms and conditions, and delivery schedules.
• Compare and short-list offers in concert with Client and to the best interest of the project.
• Negotiate with international and local vendors, draft contracts, particular conditions, and terms of payment.
• Ensure Prime Contract conditions are included in award agreements in back-to-back manner.
• Issue contracts in accordance with Project and company Procedures.
• Monitor manufacturing schedules, shipping and delivery schedules, and installation schedules.
Conduct inspection visits with Client and Engineer, within KSA and abroad, to control production of
long‐lead items and large orders.
• Review and challenge claims, change orders and other variations submitted by suppliers and contractors.
Project Invoicing:
• Establish project invoicing structure based on relative weights and BoQ.
• Manage a team of planners to ensure timely and accurate reporting of progress data to compute value
of works
• Review reported progress against actual work on site to detect inconsistencies
• Liaise and negotiating with the Client’s Representative to clarify progress and reported figures.
• Expedite processing of Payment Applications.
• Cross‐check subcontractor payments against invoiced applications
• Prepare project billing curves and project cash‐flow
Contract Management:
• Report, coordinate and liaise daily with Project Director and upper management on incoming and
outgoing contractual correspondence with Client, Engineer and Subcontractors.
• Draft replies to contractual correspondence, including notifications and claims.
• Participate in negotiation with the Client’s representative over change orders, variations and claims.
• Record detailed minutes of negotiations and meetings.
• Source, organize, negotiate and draft contracts for works covered under the contract’s provisional sums.
• Review and draft particular conditions of contract for award of subcontract agreements.
Project Management & Reporting:
• Prepare, organize and attend weekly progress meetings with the Client, Engineer and Contractor’s upper management.
• Report to Project Director and upper management on potential bottlenecks, obstacles and cost‐
impacting events.
• Liaise directly with the Client to mitigate problems on site, expedite processing of payments and
government red tape.
• Coordinate and conduct special project visits of the project for VIPs and government officials.
• Conduct regular project visits with Banks and Financial Institutions for review of progress.
• Liaise directly with government authorities on major accidents
• Follow up on Insurance Claims
• Resolving of labour conflicts and strikes.
• Ensure that Motor Fleet is used efficiently by Engineers and Site Personnel and maintain a detailed log of vehicles to ensure rotation when staff are on vacation.
• Monitor fuel consumption and spare parts utilization to ensure efficiency for Site Camp Generators and Vehicles.
- Company industry:
- Construction & Building
- Job role:
-
Purchasing and Procurement
