Fadia Germanos

- Handling training database, travel arrangements, travel expenses, attendance sheet, car fleet management, parking allocation, internship plans
- Ensuring that policies, procedures and guidelines are well applied
- Preparing the annual budget, follow up on budget expenses v/s submitted budget and liaising with concerned parties regarding budget review
- Calculating the variances between accruals and actuals and raising the flag for the discrepancy
- Monitoring and coordinating the issuance of Purchase Requests on ERP & follow-up on invoices payment
- Follow-up the validity and the renewal of maintenance contracts and related payment terms
- Arranging all the logistics related to workshops, seminars and consultancy
- Providing effective meeting management support: scheduling, documents preparation, reports and meeting minutes.
- Drafting correspondences and follow-up on letters issuance, contracts renewal and RFPs implementation
- Proofreading and fine-tuning of outgoing documents to be compliant with set templates
- Managing the calendar and meetings for my manager and screening emails for proper delegation
- Taking in hand the petty cash
- Independently working on special projects and research assignments as requested
- Ensuring that the quality documents are updated as per the activities, new projects and internal audit findings
- Promoting the digital signature within the Company following COVID crisis
- Ensuring proper documentation for the quality documents
- Making sure that quality tasks (CEM, IT…) are compliant and integrated within the processes
- Consolidating all the projects: from project charter till project closure
- Coordinating for achievements and roadmaps on a monthly basis
- Being the interface between vendors and project team
- Providing weekly progress report
- Conducting Quality Internal Audits and follow up on corrective actions