Fleet Manager
MIK
مجموع سنوات الخبرة :14 years, 2 أشهر
Responsibilities
● Responsible for Project Transportation.
● Responsible for dealing with Administration Department suppliers.
● Responsible for delivering different administrative services through paying expenses on time (rental cost, telephone lines, electricity) to ensure sustainability of services.
● Responsible for maintenance of all office equipment’s (furniture, copiers, faxes, projectors, pc's, printers…etc.) as well as follow up warranties.
● responsible for the planning, budgeting, and coordination of construction projects, as well as the necessary administrative duties associated with each contract.
● Collaborating with different departments and helping contractors run projects smoothly.
● Organize the office layout and order stationery and equipment.
● Use appropriate IT resources to aid presentations, conferences, recruitment fairs.
● Provide historical reference by defining procedures for retention, retrieval, and disposal of records.
● Collate correspondence (e-mail, telephone and written) from internal and external sources.
● Handle enquiries and complaints from internal and external stakeholders.
● Facilitate communication between Head Office and project departments.
● Schedule and Update project managers Calendar.
● create and maintain a filing system for both paper and electronic documents. This involves the use of Microsoft Office Suite.
● Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
● Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
● Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
● Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
● Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
● Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
● Provides historical reference by developing and utilizing filing and retrieval systems.
● Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
● Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
● Contributes to team effort by accomplishing related results as needed.
● Perform various purchasing functions; review and/or prepare bid packages for equipment or supplies; oversee the approval of all departmental purchase orders.
● Responsible for all administration duties and coordinating office procedures.
● Support company maintenance standards to optimize asset life.
● Manage and assign tasks appropriately to ensure the branches are clean, adequately, organized, well-kept and priced correctly.
● Maintaining daily/ weekly information, creating & running reports.
● Respond to and initiate inquiries (questions regarding purchasing, personnel, facilities, administration, specialized programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible.
● Make travel arrangements for meeting attendees and host, coordinate, and/or facilitate meetings / external events as needed.
● Supervise providing administrative services for the departments and sections of the group as per systems and standards.
● Drawing up & implementation of contracts and agreements with services providers firms (security, cleaning ... Etc.), & outsourced maintenance companies (media, photocopiers, air conditions ... Etc.) and follow-up work.
● Follows and supervises the performance of administrative affairs specialists and Secretaries to make sure their duties fully meet all requirements and provide support services to create the appropriate climate for employees (stationery, publications, housekeeping, buffets, means of communication, mail, ventilation, lighting, quick maintenance of facilities, ... Etc.).
● Dealing with government bodies and official authorities & public utilities.
● Follow-up to the maintenance and correct usage of company cars and overseeing licensing and downloading the offending any corruption or irregularities.
● Supervise all procedures for booking & transportation for visitors.
● Objective evaluation of service providers & contractors.
● Responsible for accommodation for foreigners and Egyptian employees.
● Responsible for transportation for employees.
● Providing day to day HSE admin support to HSE Team.
● Receive new hired vehicles from Contractors and inspect vehicles according to Vehicle Checklists to ensure from acceptance of vehicles
● Follow-up individual vehicle files for each vehicle including (Vehicle inspection Checklist, delivery receipt, Registration Paper and Insurance).
● Allocates vehicles to individual users and departments, also allocate drivers and vehicles to carry out driving services.
● Support the maintenance of the Company Incident Management Reporting system (Odyssey).
● Follow-up users after returning their vehicles for regular maintenance.
● Prepares Daily Operations Report and Daily Pool Vehicle Status Report and maintains.
● Review Contractors’ invoices for vehicle hire and petrol supply
● Assist in the application of the Company Lessons Learned Process.
● Ensure all work is conducted in full compliance with the Client's HS&E policy, procedures and Safety Management System.
● Maintain safety data, keeping the databases up to date.
● Maintain tracking systems as required.
● Create monthly company safety data reports; monthly and quarterly safety statistics.
● Auditing on JMC to insure all JMP planned as well.
● Issue, control and close out Journey plans.
● Recording the details of the journey in RJMC Daily & Monthly Tracking Form.
● Identify the high risk routes.
● Identify the hazards associated with the route such as distance, road type, accident prone areas, speed limit, condition of the road or any associated driving related hazards.
● Monitor Business Journeys.
● Communication with drivers.
● Escalation of Emergencies during Journeys.
General appearance of the working group and section
Achieve the goal of the Branch Sales
Solve all the problems of team work and customer
System works and the role of the documentary branch
Achieve the goals and the application of management policies
An assessment of vendors
Bachelor of Commerce