Coordinator, Supplier Relaction & Commercial
Saudi Aramco Shell Refinery Co. (SASREF)
Total des années d'expérience :18 years, 11 Mois
1- Supplier & Contractor registration & pre-qualification in SRM (Supplier Relationship Management) & SAP support and backup.
2- Supplier & Contractor data base analyzing and coordination.
3- Coordinate supplier & contractor Qualification process and activities .
4- Assisting Supplier & Contractor for Suppliers Portal Issues.
5- Create and Analyze Services Codes in SAP.
6- MCP Reporting.
7- MCP Central Log Book management.
8- Tender room management .
• Commercial bids manual opening, coordination and verifications.
9- Commercial Bids Opening management For services Section in SRM.
11- Archiving activities/Archive room management, Electronic and Hard Copy.
12- MCP2 Administration activities Focal Point .
13- MCP Focal Point for SASREF archiving project.
1- Enter Contracts in SAP & PACER.
2- Create blanket PO's in SAP.
3- Register Vendors in SAP.
4- Prepare Monthly Reports.
5- Upload changes referred to in Contracts Variation Order.
6- Receive Quotations & Register in the Central Log Book.
7-Open the tender room and initial/sign commercial bids with FNC Representative.
8-Ensure that original contracts are properly filed in the cabinets located in PR's office.
9-Keep copy of the newly-signed contracts in MCP's Archive.
10-Manage the process of archive in Electronic and Hard Copy.
1- Receiving, filing and recording for Contracts & Procurement document.
2- Working as office manager for the GM of Contracts & Procurement Dept.
3- Support Expeditor for purchase order.
4- Responsible for the Archive. (Contracts & Procurement)
5- Takes dictation and transcribes material from shorthand into typed materials for Supervisor's review.
6- Develops and maintains filing system in assigned department. Includes filing documents, correspondence and other records related to the activities of the assigned department, maintaining files and locating and retrieving items from filing.
7- Prepares routine correspondence such as standard forms and letters for supervisor's signature.
8- Receives, opens and passes incoming mail, prepares outgoing mail for dispatch, and delivers confidential material personally to other offices. Includes acting as focal point for receiving and distributing fax messages to individuals and sending outgoing faxes for the department.
9- Orders, receives and distributes stationary and stores to assigned department personnel. Maintains a level of stock satisfactory to run the.
10- I am the focal point in Contracts & Procurement Dept.
JOB RESPONSIBILITIES:
Prepare Report:
Daily Construction Report.
At the end of the day all construction supervisor will give a daily report at their corresponding area. Then out of this I make a summarize report for all area.
Daily Subcontractor Man-Hours Report.
Everyday all subcontractors give the manpower report for yesterday works, then incorporate it in man hours excel files.
Prepare Minutes of Meeting:
CHD Weekly Meeting
MDU Weekly Meeting
Substation 1A Weekly Meeting
DCSU Weekly Meeting
IC Pipe rack Weekly Meeting
Tank Farm Weekly Meeting
Prepare Meeting Deliverables.
Upload all these Meeting deliverables to SharePoint.
Update Information’s and References.
Daily Man-hours.
JSA (Job Safety Analysis)
Construction Pictures.
Others:
Scan, Copy, Print Documents.
Pickup Construction Documents at SAMREF office every morning and afternoon.
Prepare documents needed for construction.
Establish and maintain suitable system including electronic filing and SharePoint uploads.
Support Construction Team with required drawings by coordinating with Document Controls Department.
1- Planning & Control all Project Documents.
2- Maintaining a Master Document Log for all Incoming & Outgoing Document and Drawings.
3- Manage the process of Correspondence Document Distribution (DDR).
4- Respond to queries regarding revision status of Issued Drawings / Documents.
5- Manage the process of archive in Electronic and Hard paper format.
6- Administer all incoming Faxes, Letter, Mails, Memos and Applicable Records.
7- Answering all queries of Client and Manger, Engineers and Inspectors.
8- Accurate Filing of project correspondence, Reports, Drawings with relevant codes and Revision.
9- Management of the Electronic and Hard copy Document Management System (EDMS)
1- Planning & Control all Project Documents.
2- Maintaining a Master Document Log for all Incoming & Outgoing Document and Drawings.
3- Manage the process of Correspondence Document Distribution (DDR).
4- Respond to queries regarding revision status of Issued Drawings / Documents.
5- Manage the process of archive in Electronic and Hard paper format.
6- Administer all incoming Faxes, Letter, Mails, Memos and Applicable Records.
7- Answering all queries of Client and Manger, Engineers and Inspectors.
8- Accurate Filing of project correspondence, Reports, Drawings with relevant codes and Revision.
9- Management of the Electronic and Hard copy Document Management System (EDMS)
1- Planning & Control all Project Documents.
2- Maintaining a Master Document Log for all Incoming & Outgoing Document and Drawings.
3- Manage the process of Correspondence Document Distribution (DDR).
4- Respond to queries regarding revision status of Issued Drawings / Documents.
5- Manage the process of archive in Electronic and Hard paper format.
6- Administer all incoming Faxes, Letter, Mails, Memos and Applicable Records.
7- Answering all queries of Client and Manger, Engineers and Inspectors.
8- Accurate Filing of project correspondence, Reports, Drawings with relevant codes and Revision.
9- Management of the Electronic and Hard copy Document Management System (EDMS)
• Receiving, filing and recording project documentation, like IFC drawings, vendor drawings, fabrication drawings, material submittals, request for information, request for inspection, and minutes of meetings, site clarifications, specifications, engineering standards, schedules, and change orders (contract modifications)
• Review and verification of project documents for completeness, format, and compliance with Quality Procedures.
• Update of documents in the system.
• Preparation of reports and monitoring of documents status.
• Collecting and reporting of information related to status of project documents and drawings thru the entire file cycle of the project.
• Manage project database, ensuring timely update for easy search and retrieval process of documents by all project personnel.
• Address different types of queries of project personnel regarding project documents.
• Effectively control, report and ensure all duties are carried out within the established procedures.