Outsourced Employee
Aramex
Total years of experience :22 years, 9 Months
Small-Scale Family Business
• Provide support to the VP Commercial & Procurement inside and outside of
normal working hours when required.
• Develop and maintain effective working relations with senior personnel within
the Royal Saudi Air Force (RSAF) and with senior management within BAE
Systems.
• Plan, organise and control day to day activities as defined by the VP
Commercial & Procurement to satisfy the needs of the business.
• Make effective and timely arrangements for all VP Commercial &
Procurement meetings, engagements and contacts with external Government /
commercial bodies and internally within BAE Systems.
• Maintain an effective holiday and business meeting planning system, to
include timely travel authorisation and booking procedure for all members of
the VP Commercial & Procurement.
• Provide overall administrative support to the VP Commercial & Procurement
at his direction.
• Maintain an effective Registry service for all RSAF/ Saudi Armed Forces
correspondence, and provide regular feedback to VP Commercial &
Procurement as to the status of outstanding correspondence issues.
• Maintain an effective archive filing system, including the recording for
future review, of all files for possible destruction in accordance with company
procedures.
• Be responsible for the maintenance and secure storage of all classified and
sensitive material within VP Commercial & Procurement.
• Responsible for the daily maintenance of the T5 Server backup system, and
report any defects to TLCS for remedial action.
• Maintain an effective mail delivery and distribution system for the VP.
• Represent the VP Commercial & Procurement as ‘Fire Marshall’ and keep
abreast of all procedural requirements in this regard.
• Carry out all other reasonable requests as directed by the VP line
management.
• Responsible for providing translation services from Arabic to English and vice
versa
• Provide support to the VP Commercial & Procurement inside and outside of
normal working hours when required.
• Develop and maintain effective working relations with senior personnel within
the Royal Saudi Air Force (RSAF) and with senior management within BAE
Systems.
• Plan, organise and control day to day activities as defined by the VP
Commercial & Procurement to satisfy the needs of the business.
• Make effective and timely arrangements for all VP Commercial &
Procurement meetings, engagements and contacts with external Government /
commercial bodies and internally within BAE Systems.
• Maintain an effective holiday and business meeting planning system, to
include timely travel authorisation and booking procedure for all members of
the VP Commercial & Procurement.
• Provide overall administrative support to the VP Commercial & Procurement
at his direction.
• Maintain an effective Registry service for all RSAF/ Saudi Armed Forces
correspondence, and provide regular feedback to VP Commercial &
Procurement as to the status of outstanding correspondence issues.
• Maintain an effective archive filing system, including the recording for
future review, of all files for possible destruction in accordance with company
procedures.
• Be responsible for the maintenance and secure storage of all classified and
sensitive material within VP Commercial & Procurement.
• Responsible for the daily maintenance of the T5 Server backup system, and
report any defects to TLCS for remedial action.
• Maintain an effective mail delivery and distribution system for the VP.
• Represent the VP Commercial & Procurement as ‘Fire Marshall’ and keep
abreast of all procedural requirements in this regard.
• Carry out all other reasonable requests as directed by the VP line
management.
• Responsible for providing translation services from Arabic to English and vice
versa
• Providing and managing a comprehensive secretarial and administration
service to both Directors, whilst maintaining confidentiality at all times;
• Organising and Coordinating world-wide travel arrangements;
• Screening, and handling where appropriate, telephone calls, enquiries and
requests;
• Organising and attending meetings, and to ensure both Directors are wellprepared for meetings;
• Organising and maintaining both Directors’ diaries and making appointments
for them.
• Providing and managing a comprehensive secretarial and administration
service to both Directors, whilst maintaining confidentiality at all times;
• Organising and Coordinating world-wide travel arrangements;
• Screening, and handling where appropriate, telephone calls, enquiries and
requests;
• Organising and attending meetings, and to ensure both Directors are wellprepared for meetings;
• Organising and maintaining both Directors’ diaries and making appointments
for them.
• Composing and typing internal and external Letters;
• Composing and typing Arabic/English Reference Letters;
• Composing and typing Circulars;
• Secretary;
• Data Entry;
• In addition to some technical tasks;
• On Job Training Period;
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