Associate Admin Manager
Ministry of Interior
Total years of experience :17 years, 3 Months
Heading 3 PR Officers and allotting work and monitoring timely completion of allotted jobs
Assist the Admin Manager in day to day operations
First point of contact in absence of Admin Manager
Prepare various kinds of HR related correspondence
Facilitate the selection and recruitment process for staff recruitment
Advertise vacancies in various publications
Maintain the candidates’ database
Arrange and schedule for Interviews
Prepare for the new hires check in process and HR documentations
Conduct orientation sessions for new staff
Co-ordinate probation review processes and assist with the annual appraisal processes
Arrange for the assigned training course registration, bookings, and the employees’ training database
Update and maintain records in the personnel information system and run standard and ad hoc queries
Coordinate between the HR department and other departments within the company
Maintain employee leave and attendance administration and records
Assist the staff with the requested letters ex. NOC, Salary Letters, etc…
Schedule staffs visa, medicals with relevant departments
Collect all appropriate documentation necessary for visa and permits required to be processed
Ensure all visa, medical and labour permits are up to date and arrange timely renewal
Responsible for initial accommodation arrangements for all staff levels
Assist in preparing Employment Contracts for all the employees as per the details provided by HR department.
Assist employees with their application for Driving License and its renewal
Assist employees with the attestation of documents by the Qatar Ministry of Foreign Affairs
Assist in renewals of Company registration and maintaining Company registration paperwork
Organize visas for holiday and business related travel for managers as required