فيصل الجهني

Organize, categorize, and maintain a centralized repository for project documentation.
• Ensure proper version control and document naming conventions are followed.
• Implement and manage document control procedures to streamline workflows.
• Utilize document control software systems to track, manage, and distribute project documents.
• Train project team members on the use of document control tools and ensure compliance with established
processes.
• Facilitate communication and collaboration among project teams by providing access to the latest project
documents.
• Work closely with engineers, project managers, and other stakeholders to collect, review, and distribute project-
related documents.
• Perform regular audits of project documentation to ensure compliance with company standards and industry
regulations.
• Identify and rectify discrepancies or inconsistencies in project documentation.
• Manage the change control process for project documents, ensuring that all changes are documented, reviewed,
and approved.
• Communicate changes to relevant stakeholders and update documentation accordingly.
• Maintain accurate and up-to-date records of all project documents, including drawings, specifications, contracts,
and correspondence.
• Ensure adherence to document retention policies and procedures.
• Generate regular reports on document control metrics, such as document status, distribution, and any outstanding
issues.
• Provide project teams and management with insights into document control performance.
• Stay informed about industry standards, regulations, and best practices related to document control.
• Implement improvements to document control processes to enhance efficiency and compliance.

Oversee and coordinate daily administrative operations, ensuring efficient workflow and
adherence to organizational policies.
• Supervise and lead a team of administrative staff, providing guidance, training, and support as needed.
• Develop and implement administrative procedures, systems, and workflows to enhance organizational
efficiency.
• Manage office supplies, equipment, and facilities to ensure a well-maintained and productive work environment.
• Act as a liaison between various departments, fostering effective communication and collaboration.
• Handle employee-related administrative tasks, such as onboarding, training coordination, and maintaining
personnel records.
• Plan and organize meetings, conferences, and special events, including logistical arrangements and coordination
of resources.
• Manage and negotiate contracts with vendors, service providers, and suppliers to ensure cost-effectiveness and
quality.
• Develop and maintain relationships with external stakeholders, such as government agencies, clients, and
partners.
• Monitor and implement compliance with relevant regulations, policies, and procedures.
• Prepare and analyze reports, presentations, and data to support decision-making and strategic planning.
• Assist in the development and implementation of administrative policies and procedures.
• Conduct regular assessments of administrative processes to identify areas for improvement and implement
enhancements.
• Collaborate with IT to ensure the effective utilization and maintenance of office technology and software.
• Handle confidential information with discretion and ensure data security and privacy.
• Participate in the budgeting process for administrative expenses and manage expenditures within approved
budgets.
• Foster a positive and inclusive work environment through effective leadership and communication.
• Stay updated on industry trends, best practices, and technologies related to administrative management.
• Address and resolve administrative issues, conflicts, or concerns raised by team members or other stakeholders.
• Support senior management in various administrative and strategic initiatives as needed

Coordinate and facilitate the recruitment process, including posting job openings, reviewing resumes,
scheduling interviews, and communicating with candidates.
• Assist in the onboarding process for new employees, ensuring all necessary paperwork is completed and
orientations are conducted.
• Maintain and update employee records, ensuring accuracy and compliance with relevant regulations.
• Handle day-to-day HR-related inquiries from employees, providing information and assistance as needed.
• Support HR activities such as performance management, employee relations, and disciplinary processes.
• Assist in the development and implementation of HR policies and procedures.
• Coordinate and administer employee benefits programs, including health insurance, retirement plans, and other
perks.
• Facilitate training and development programs for employees to enhance skills and knowledge.
• Manage and update the HRIS (Human Resources Information System) to ensure data accuracy and integrity.
• Assist in the planning and execution of employee engagement initiatives and events.
• Process payroll information, working closely with the finance department to ensure accurate and timely
payments.
• Coordinate and conduct exit interviews to gather feedback and insights from departing employees.
• Stay informed about changes in employment laws and regulations to ensure compliance in HR practices.
• Assist in the coordination of employee recognition programs to promote a positive work culture.
• Collaborate with other departments to address cross-functional HR issues and initiatives.
• Participate in HR-related projects and contribute to continuous improvement initiatives.
• Provide support in performance appraisal processes, including data collection and analysis.
• Assist in the development and maintenance of HR reports and metrics.
• Handle confidential HR information with discretion and maintain data security.
• Assist in resolving employee relations issues and conflicts, escalating when necessary.
• Keep abreast of industry trends and best practices in HR coordination.
• Collaborate with external vendors, such as recruitment agencies or training providers, as needed.
• Perform other HR-related tasks and duties as assigned by the HR manager or supervisor.