Administration Officer
Save The Children
مجموع سنوات الخبرة :5 years, 10 أشهر
Administration Officer July 16, 2010 to date
Save the Children
Save the Children is the largest International NGO working for the rights and welfare of children in over 90 countries since 1919.
The position is responsible of overall management of administration department including staff travel, lodging, procurement/purchases, vendor management, staff house management, contracts management, building administration staff capacity, management and organization of meetings events and workshops, petty cash management.
Key Responsibilities includes: • Manage administrative function and establish internal administrative systems and controls.
• Contribute fully to implementation and oversight of administrative support to Save the Children Staff, including National and Expats.
• Assess and provide / manage high quality capacity building inputs to Administrative Staff, office helpers, gardener, cook, kitchen staff and outsourced janitorial staff.
• Negotiate prices, leases, and contracts on behalf of Save the Children.
• Perform purchases function and manage Save the children vendors.
• Supervise in carrying out market surveys for identification of potential vendors for procurement.
• Liaise with logistics department to advertise tenders in newspapers.
• Support logistics department in pre-qualification of vendors/suppliers.
• Establish and maintain good relationships with vendors and ensure cost effective highest standards are maintained.
• Ensure highest standards are maintained in direct day to day purchases.
• Manage petty cash for day to day administrative expenses.
• Establish systems to facilitate efficient administrative procedures.
• Supervise and manage all domestic/international staff travels (by Air and Road)
• Act as a focal person for administrative support to field offices.
• Supervise and manage staff lodging in different guest houses.
• Managing and supervising staff houses to be running in full operational condition.
• Manage and organize events, conferences, workshops and meetings.
• Manage proper administration fillings and records.
• Supervise maintenance assistant, and ensure the proper maintenance of electrical equipment and fittings in office and staff houses.
• Supervise the admin assistants and ensure that office billing is done properly in time including Sui gas, electricity, water, Nayatel and Phoenix etc.
• Supervise Admin Assistants in managing the EVO/Edge sticks, maintain records and pay bills including that of Mobilink and Telenor bills.
Administration & Logistics Assistant March 02, 2010 - July 15, 2010
Save the Children ERRP
Key Responsibilities included: • Manage and organize all air travels for staff members.
• Assist in lodging/hotel accommodations for staff members.
• Manage petty cash for general administration expenses and organizational purchases.
• Coordinate with vendors and ensure high standards are kept while purchases.
• Carry out frequent market surveys for cost effective quality purchases and identify potential vendors.
• Assist in managing workshops/meetings/conferences.
• Assist in managing and payment of office billing including utility, internet, egde/evo sticks, and mobile bills.
• Properly manage administration filing.
• Assist in preparation and management of lease agreements.
• Supervise kitchen operations, and manage kitchen supplies.
• To take care of maintenance of office fixtures, fittings and equipments.
• Supervise the cleaning staff.
• Provided logistics support during Cyclone Phet.
Human Resource Trainee August 09, 2009 -- Feb 28, 2010
Save the Children US
Key Responsibilities included: • Maintained all personal files of employees.
• Follow up with all advertisements.
• General correspondence with all other departments.
• General coordination with all employees regarding related matters.
• Assisted in interview sessions.
• Assisted in employees' orientation sessions.
• Maintained employee monthly time sheets and leave record.
HR Consultant
Comprehensive Business Solutions
Worked with CBC, as HR Consultant for developing the policies and procedures manuals for different local organizations. Other then developing policies and procedures also looked after accounts and data entry sections.
HR Coordinator July 2008 - June 2009
United Human Resource Services (Pvt.) Ltd.
Key Responsibilities included:
• To maintain the personal files of employees.
• To prepare all necessary documents i.e. experience letters, contract letters, call letters etc.
• To help in preparing payroll of NOKIA, ERICSSON, ALCATEL.
• Short listing of candidates.
• General correspondence with all stations country wide.
• To prepare annual plan for employee orientation, training and development.
• To assist the senior management of organization for planning of finances and allocation of budget.
• To maintain all the important and relevant documents record.
• Comprehensive planning for petty cash, salary schedule.
• To maintain petty cash and to look for all bank accounts and banking transactions.
Customer sales representative for six months in 2006
SANA TECH
Key Responsibilities included: o To prepare a plan for project milestones and create the list of targeted potentials customers.
o Tele sales representative for an out bond American project "Communication Networks"
o To create leads for potential projects.
Notable Achievement ▼
Won 2nd prize at all Pakistan Inter-University business plan competition at TechnoMoot in 2008.
Masters of Business Administration (Human Resource Management) • COMSATS Institute of Information Technology 2009 Islamabad, Pakistan
Bachelor of Science in Business Administration & IT (BS BA-IT) • COMSATS Institute of Information Technology 2008 Islamabad, Pakistan Intermediate in Commerce (I-COM)
• F.B.I.S.E 2003 Punjab College of commerce Abpara, Islamabad.