Purchasing Representative
Abu Dhabi Investment Council
Total years of experience :14 years, 0 Months
•Receives approved purchase requisitions (PR) for direct purchase materials, as well as requisitions for equipment repair raised by users; checks for accuracy and completeness with regard to work scope, requisitioned quantities and authorization, highlights discrepancies/shortfalls, requesting amendments from users as and when necessary, prepares for procurement action according to assigned priorities.
•Pre-qualifies and prepares list of qualified bidders for the requisitioned items, prepares enquiry packages incorporating all commercial, technical and inspection requirements where specified for issue to approved bidders, follows up with bidders to ensure timely submission of bids and carries out opening of bids after bid closing dates as per the delegation of authority.
•Checks bids for completeness of technical/commercial data, transmits bids and /or vendors’ queries; if necessary to users for technical comments, further clarifications or additional details, returns users feedback to vendors and follows-up with latter to ensure that company requirements are fully satisfied.
•Participates as and when required in discussion with users and supplier’s representatives to clarify techno-commercial contents or suppliers quotations and budget availability before purchase recommendations are made.
•Conducts preliminary technical evaluation of Bids, follows up with users to obtain final technical evaluation of bids, carries out the commercial evaluation of all bids and participates in the technical review.
•Evaluation of standard and less complex bids. Prepares techno commercial recommendations and submits the same for review, approval and award. Refers user’s attention to bids, which are commercially highly competitive and ensures that proper justifications are provided for rejected bids.
•Prepares purchase orders and incorporate amendments as and when required and passes to purchasing section head for approval and further processing. Prepares annual price agreements as instructed.
•Forward purchase orders with invoices, delivery notes any other required documents time to time for payment and forward petty cash for reimbursement with all necessary support documents.
•Follows up on progress of pre-order activities expediting where possible. Liaises as required with Expediting Section and Materials inspection personnel on assigned purchase orders to ensure balance items are ordered, timely deliveries are made and final purchase orders “close-out”.
•Performs other similar or related duties as assigned. Includes maintaining and updating related files and records, assisting in resolution of disagreements with terms and conditions if within authority limits.
•Carries out other similar or related duties as assigned by Line Manager.
•Receives approved purchase requisitions (PR) for direct purchase materials, as well as requisitions for equipment repair raised by users; checks for accuracy and completeness with regard to work scope, requisitioned quantities and authorization, highlights discrepancies/shortfalls, requesting amendments from users as and when necessary, prepares for procurement action according to assigned priorities.
•Pre-qualifies and prepares list of qualified bidders for the requisitioned items, prepares enquiry packages incorporating all commercial, technical and inspection requirements where specified for issue to approved bidders, follows up with bidders to ensure timely submission of bids and carries out opening of bids after bid closing dates as per the delegation of authority.
•Checks bids for completeness of technical/commercial data, transmits bids and /or vendors’ queries; if necessary to users for technical comments, further clarifications or additional details, returns users feedback to vendors and follows-up with latter to ensure that company requirements are fully satisfied.
•Participates as and when required in discussion with users and supplier’s representatives to clarify techno-commercial contents or suppliers quotations and budget availability before purchase recommendations are made.
•Conducts preliminary technical evaluation of Bids, follows up with users to obtain final technical evaluation of bids, carries out the commercial evaluation of all bids and participates in the technical review.
•Evaluation of standard and less complex bids. Prepares techno commercial recommendations and submits the same for review, approval and award. Refers user’s attention to bids, which are commercially highly competitive and ensures that proper justifications are provided for rejected bids.
•Prepares purchase orders and incorporate amendments as and when required and passes to purchasing section head for approval and further processing. Prepares annual price agreements as instructed.
•Forward purchase orders with invoices, delivery notes any other required documents time to time for payment and forward petty cash for reimbursement with all necessary support documents.
•Follows up on progress of pre-order activities expediting where possible. Liaises as required with Expediting Section and Materials inspection personnel on assigned purchase orders to ensure balance items are ordered, timely deliveries are made and final purchase orders “close-out”.
•Performs other similar or related duties as assigned. Includes maintaining and updating related files and records, assisting in resolution of disagreements with terms and conditions if within authority limits.
•Carries out other similar or related duties as assigned by Line Manager.
•Receives approved purchase requisitions (PR) for direct purchase materials, as well as requisitions for equipment repair raised by users; checks for accuracy and completeness with regard to work scope, requisitioned quantities and authorization, highlights discrepancies/shortfalls, requesting amendments from users as and when necessary, prepares for procurement action according to assigned priorities.
•Pre-qualifies and prepares list of qualified bidders for the requisitioned items, prepares enquiry packages incorporating all commercial, technical and inspection requirements where specified for issue to approved bidders, follows up with bidders to ensure timely submission of bids and carries out opening of bids after bid closing dates as per the delegation of authority.
•Checks bids for completeness of technical/commercial data, transmits bids and /or vendors’ queries; if necessary to users for technical comments, further clarifications or additional details, returns users feedback to vendors and follows-up with latter to ensure that company requirements are fully satisfied.
•Participates as and when required in discussion with users and supplier’s representatives to clarify techno-commercial contents or suppliers quotations and budget availability before purchase recommendations are made.
•Conducts preliminary technical evaluation of Bids, follows up with users to obtain final technical evaluation of bids, carries out the commercial evaluation of all bids and participates in the technical review.
•Evaluation of standard and less complex bids. Prepares techno commercial recommendations and submits the same for review, approval and award. Refers user’s attention to bids, which are commercially highly competitive and ensures that proper justifications are provided for rejected bids.
•Prepares purchase orders and incorporate amendments as and when required and passes to purchasing section head for approval and further processing. Prepares annual price agreements as instructed.
•Forward purchase orders with invoices, delivery notes any other required documents time to time for payment and forward petty cash for reimbursement with all necessary support documents.
•Follows up on progress of pre-order activities expediting where possible. Liaises as required with Expediting Section and Materials inspection personnel on assigned purchase orders to ensure balance items are ordered, timely deliveries are made and final purchase orders “close-out”.
•Performs other similar or related duties as assigned. Includes maintaining and updating related files and records, assisting in resolution of disagreements with terms and conditions if within authority limits.
•Carries out other similar or related duties as assigned by Line Manager.
•Receives approved purchase requisitions (PR) for direct purchase materials, as well as requisitions for equipment repair raised by users; checks for accuracy and completeness with regard to work scope, requisitioned quantities and authorization, highlights discrepancies/shortfalls, requesting amendments from users as and when necessary, prepares for procurement action according to assigned priorities.
•Pre-qualifies and prepares list of qualified bidders for the requisitioned items, prepares enquiry packages incorporating all commercial, technical and inspection requirements where specified for issue to approved bidders, follows up with bidders to ensure timely submission of bids and carries out opening of bids after bid closing dates as per the delegation of authority.
•Checks bids for completeness of technical/commercial data, transmits bids and /or vendors’ queries; if necessary to users for technical comments, further clarifications or additional details, returns users feedback to vendors and follows-up with latter to ensure that company requirements are fully satisfied.
•Participates as and when required in discussion with users and supplier’s representatives to clarify techno-commercial contents or suppliers quotations and budget availability before purchase recommendations are made.
•Conducts preliminary technical evaluation of Bids, follows up with users to obtain final technical evaluation of bids, carries out the commercial evaluation of all bids and participates in the technical review.
•Evaluation of standard and less complex bids. Prepares techno commercial recommendations and submits the same for review, approval and award. Refers user’s attention to bids, which are commercially highly competitive and ensures that proper justifications are provided for rejected bids.
•Prepares purchase orders and incorporate amendments as and when required and passes to purchasing section head for approval and further processing. Prepares annual price agreements as instructed.
•Forward purchase orders with invoices, delivery notes any other required documents time to time for payment and forward petty cash for reimbursement with all necessary support documents.
•Follows up on progress of pre-order activities expediting where possible. Liaises as required with Expediting Section and Materials inspection personnel on assigned purchase orders to ensure balance items are ordered, timely deliveries are made and final purchase orders “close-out”.
•Performs other similar or related duties as assigned. Includes maintaining and updating related files and records, assisting in resolution of disagreements with terms and conditions if within authority limits.
•Carries out other similar or related duties as assigned by Line Manager.
-Directing monthly procurement of various IT equipment, Mobile handsets, Tools and other telecom related products.
-Monitoring timely establishment of purchase orders and payments to suppliers
-Negotiating prices, contract agreement with material suppliers and service providers.
-Ensuring on time procurement after consultation with the stores on material availability
-Float RFQ’s and preparation of comparative statements on quotes received.
-Review orders on hand with respect to material availability and pricing.
-Escalate any costs increase in projects to the management.
-Generating Purchase Orders in Oracle and transmitting it to the suppliers with Technical Delivery Conditions.
-Building excellent working relations with suppliers and ensuring process of goods/services supplied are as per the best market prices.
-Comply with ISO 9001; 2008 procedures throughout the workflow and timely cost allocation and duty exemptions on each project.
-Conducting Internal Audit for checking the effectiveness of the practiced Quality Management system.
-Generating monthly reports on number of orders executed and saving generated to senior managements
-Directing monthly procurement of various grades of steel like Stainless, Mild, Special Grade, Structure, Deformed Bars, Wire Rod Coils and Piping Material.
-Tonnage handled in FY2012- 60, 000 and import LC’s worth AED 50 Million.
-Procuring steel products of Grades like SS304/316L, S235/275 JR, SA 516 Gr70N, BS4449;1997 Gr460, BS4449;2000 GrB500B, ASTM from Mills like Posco, Salzgitter, Bepro, Habas, Yucelborou, Qatar Steel, Emirates Steel & Dual Certified piping Material & Fittings from local and international suppliers
-Monitoring timely establishment of Letter of Credits and payments to suppliers
-Negotiating prices, contract agreement with material suppliers and service providers.
-Ensuring on time procurement after consultation with the stores on material availability
-Float RFQ’s and preparation of comparative statements on quotes received.
-Review orders on hand with respect to material availability and pricing.
-Escalate any costs increase in projects to the management.
-Generating Purchase Orders in SAP and transmitting it to the suppliers with Technical Delivery Conditions.
-Resolve operational issues and cooperate with Sales & Estimation on pricing and material availability for projects bidding.
-Building excellent working relations with suppliers and ensuring process of goods/services supplied are as per the best market prices.
-Comply with ISO 9001; 2008 procedures throughout the workflow and timely cost allocation and duty exemptions on each project.
-Conducting Internal Audit for checking the effectiveness of the practiced Quality Management system.
-To review the current policies and improvise plans to improve upon the existing quality standards.
- To Ensure competent quality execution of all regular purchasing duties
- To manage & create supplier database by preparing comparative statements.
- Coordinate with user departments and suppliers in the purchasing scope of work.
- Review orders on hand with respect to material availability and pricing.
- Negotiate price with the suppliers.
- Coordinate with suppliers to establish raw material requirements as per the specifications.
- Handling and monitoring of claims to vendors for defective, shortage and missing parts.
- Coordinate with suppliers to ensure timely deliveries.
- Establish and implement purchasing policies.
