Procurement Specialist
Sinopec International Petroleum Services Co
Total years of experience :11 years, 7 Months
• Materials Checkup: Scrutinize the Material Requisition (MR) Package to ensure that the required project materials meet CLIENTS Standards, Inspection Levels, and Requirements.
• Quotation Quest: Send out Requests for Quotation to potential suppliers, aligning with CLIENTS' Regulated Vendor List (RVL).
• Tech Touch: Conduct a thorough initial review of supplier offers to ensure they align with CLIENTS' Standards before sending them for technical evaluation and approval.
• Price Pioneering: Analyze commercial offers and create a price comparison tool for prospective suppliers, setting the stage for productive negotiations.
• Order Orchestration: After successful negotiations, issue Purchase Orders to suppliers in compliance with the CLIENT'S RVL.
• Query Resolution: Collaborate with the Project Team and CLIENTS to address any Technical Queries (TQ) that impact standards and material specifications in the procurement process.
• Document Dynamo: Gather all necessary engineering documents, from NMR601 to ITP and MTC, to prepare the Inspection Assignment Package (IAP) for CLIENTS.
• Timely Documentation: Ensure suppliers provide all required engineering and quality documents promptly to keep the agreed delivery schedule intact.
• Order Vigilance: Keep a watchful eye on Purchase Orders to guarantee suppliers adhere to the agreed delivery schedule, preventing delays in the project.
• Quality Checkup: Submit critical documentation like NMR601, NMR602, NMR603, MTC, and COC to the QC Department for CLIENTS' Material Receiving Inspection.
• Invoice Insight: Scrutinize supplier invoices and process payment requests efficiently.
• Invoice Integration: Provide essential documentation, such as MR approvals, unpriced PO copies, NMR601, NMR602, NMR603, delivery notes, and Inspection Release, for streamlined invoice processing by the Project Team.
• Delivery Dash: Follow up on material deliveries, especially critical items, to ensure they align with construction and project schedules.
• Management Update: Maintain open communication by reporting directly to the Procurement Manager and Project Managers about the project's procurement status.
Identification of all requirements in requisition for purchase issued by Design Department.
Maintain the BOQ with updates from suppliers until after awarding the contract.
Receiving the price quotations. (competitive quotes) & Prepare schedule of comparison.
Fully responsible for the EPM to Aramco materials management module. Such as uploading of MR list (MTO), MR package, RFQ bidding docs & TBE, Award recommendations, PO & NMRs to reconcile and tracking b/w SAPMT & contractor.
Reiterate with designers and suppliers for finalization of quantity and quality.
Establish delivery terms, time and stages of inspection for the supply with Project Management Team.
Ensure that all potential suppliers are provided with identical information upon which the quotations are given equal opportunity to meet the desired requirements.
Negotiate the best payment terms and contract conditions, maintaining high level of integrity.
Keep accurate records to justify the process and any other related decisions made in this regard. Issuance of Purchase order. Tracking and expediting of Shipment.
Handle Delivery and inspection of items. Assist in Insurance claims, if any.
Storage and handling on site, prior to use, during installation and commissioning and closure of any surplus/defective materials after the completion of the project.
Client acceptance/rejection, warranties and other related follow up matters with the supplier till completion of Project.
Keep updated with market developments and assist in Vendor Development.
Regularly train on company development programs.
Report on budget versus Actual performance on project-wise basis.
Arrange and participate in meetings between suppliers and Company engineers and other personnel to facilitate standardization and economical procurement.
Assist Tendering and Costing Department as required.
▪ Ensuring that the vendor has received Purchase Order (PO) with all attachments and has acknowledged the PO.
▪ Monitoring progress of the PO & Meeting deadlines, making sure that suppliers meet the scheduled shipment dates stipulated on the PO.
▪ Coordinating with purchasing, transportation, Logistics, QA/QC, jobsite personnel, freight forwarders, as required.
▪ Issuing Service Request Forms (SRF) s and Coordinating with Logistics for shipments arrivals.
▪ Requesting gate passes for Supplier’s that will deliver directly to site.
▪ Issuing and updating expediting reports in accordance with project requirements.
▪ Monitoring Overage, Shortage & Damage (OS&D) claims and ensure resolution of OS&Ds
▪ Ensuring that materials are received in warehouse and GRNs created on a timely basis.
▪ Updating incoming shipment and material receiving report as per the material tracking report.
▪ Responding to Suppliers and Site personnel for updates and clarifications.
▪ Creating an efficient filing system as well as a compilation of all terms and conditions in the contracts.
▪ Support Procurement team liaising with suppliers and performing commercial activity to manage those contracts in the company's best interest.
▪ Drive improvements in Supplier On Time Delivery Performance (in full) by prioritizing outstanding supplier documents
▪ Liaise with Procurement Operations, Engineering to act as focal point for expediting outstanding Supplier Documentation and ensuring it is correctly loaded to the System - Materials management module
▪ Identify and escalate on going supplier documentation issues to Procurement Manager
o Responsible to source, negotiate and purchase materials from both local and oversea vendors.
o Preparing request for Quotation (RFQ) & Purchase Order (PO) Follow up Clients / Customers and Suppliers.
o Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required for the project.
o Advise internal and external on issues regarding purchasing Terms & Conditions.
o In charge of daily operational purchasing needs such as planning, issuing and following upon Purchase Orders delivery and shipment schedules.
o Resolve supply, quality, service and invoicing issues with vendors.
o Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation.
o Maintain records of purchases, pricing, and other important data.
courses: MCITP: Microsoft Certified IT Professional, MC Exam Ref ID: 8825749.