accounts receivable specialist
Hapag Lloyd
Total years of experience :12 years, 0 Months
Receivables Management
- Generating Bank statement and confirming payment made by the customers on email as when asked by customers.
- Resolving queries of the customer pertaining to their account with regards to adjustments, BL / DO releasing, Invoicing, Charges, disputes etc.
- Posting identified and unidentified entries from the Bank statement / Suspense account to the customer account via SAP
-Following up with customers daily basis via email and phone
MIS
-Preparing Debtors report for all the countries
-Bucketing the line items basis their status like documy not released, Late invoicing, Missed collection, SOC/OPS/Elsewhere customer etc.
-Extracting data via macro from the FIS system for late invoicing, missed collection for export and import cases
Analysing Reports
-Analysing debtors report Import and export document not released data
-Analysing BL on Hold data and taking up with the individual stakeholder for clarification and closure
-Rmoving EPOS data from the system and concluding invoiwise whether is actual document not released or is missed collection/ late invoicing
-Analysing detention invoice and taking up with dispute team for correction if wrongly invoiced
-Preparing missed collection data and taking up with counter for discussion and closure
Credit limit application (CLA)
-Preparing CLA basis past and future revenue
-Preparing S CASE in SAP
-Taking up for signing via Adobe with Management for signing
-Once CLA is signed taking up with for Scase closure and updation of credit terms in the system
1.) Preparing Receivables reports (Overdue, Outstanding etc.) and sending same to the respective Regional General Managers, Directors and Top Management of the company.
2.) Analyzing and preparing ageing report with the help of the Oracle system to understand the Parties incurring delay.
3.) Following up alarming cases with Regional General Managers regularly till the payment get realized and keeping Top Management informed about the same.
4.) Generating various reports from Oracle system (AR module) for managing the receivables.
5.) Doing various adjustments (AR module) to manage the receivables smoothly.
6.) Checking the Coffee Export Documentation (Pre and Post shipment).
7.) Resolving the issues related to Export Documentation.
8.) Checking the Inland Documentation
9.) Resolving the issues related to Inland Documentation.
10.) Checking Freight remittances.
11.) Resolving the issues related to Freight remittances.
12.) Effecting and checking miscellaneous remittances (Exhibitions, sponsorship, memberships etc.).
13.) Effecting and checking Import remittances (LC, DA, DP, and Advance).
14.) Booking Invoices of all the aforesaid Expenses and also effecting the payments against the same in the Oracle system (AP module)
15.) Applying and arranging for 15 CA-CB certificates from Taxation department to effect the Overseas remittance.
16.) Doing various adjustments in Oracle system (AP module) to manage the Payables smoothly.
17.)Maintaining records of Forward contracts booked in an excel sheet as well as in the Export doc. software.
18.)Issuing letters to the bank for the forward contracts Booked, liquidation of contracts, Bank transfers etc.
19.)Booking the transfer entries, liquidation in the Oracle system (Cash management Module).
20.)Preparing Daily Banking reporting depicting the daily cash flows of the company.
21.)Preparing Statement of Useable funds report (Working capital).
Morning Outlook Report:
22.)Preparing the report pertaining to the Forex market depicting the information about the USD -INR movement in the market.
23.) Putting forward the news triggering USD - INR market showcasing the reason for the appreciation or depreciation in the market.
24.) Providing news pertaining to the movement in the DOW JONES, US market and what are the factors affecting them.
25.) Updating details of oil market along with reason for movement in the oil market.
26.)Proving information about the Sensex and Nifty depicting reasons for the market moving upward or downward.
Foreign Funds arrangement and I-Expense audit:
27.)Arranging foreign currencies for the Employees visiting abroad.
28.)Surrendering the Foreign currency remains unused by the employees after coming back from the business visit.
29.) Performing an I-Expense audit in the Oracle system (I-Expense module) of the I-Expense reports submitted by the employees.
2 month summer internship project on “Study of Islamic Investment” at IDAFA Investment, Mumbai. Studied the Islamic Investments available in India as well as what are the criterias on the basis of which we can call a particular investment as shariah compliant investment. Also studied workings in IDAFA Investment at it different segments like equity, mutual fund etc. Helped the firm to recover annual maintainance charges of demat account of more than 50 clients.