Finance Officer/Supervisor
Qatar Charity
Total years of experience :12 years, 8 Months
Efficiently manage the assigned awards UNICEF, Start Network, Qatar Red Crescent (Qatar donor), UNDP, Concern Worldwide, World Food Program etc. as donor funded projects implemented by Qatar Charity
Budgeting, proposal development and Contracting
o Preparation of financial proposals
o Ensure full cost recovery Thematic/Non Thematic cost in each proposal.
o Match budget figures with narrative proposals and respective log frame.
o Roll out strategy to mitigate grant related risk.
o Posting of all proposals, grant agreements, budgets and amendments on the Portal
o Circulation of approved grant agreements to appropriate staff, field offices
o Review of grant agreements to ensure that the terms and conditions are acceptable and practical
o Prepare and analyze BVAs, of monthly grant Issue Report, Salary Coverage, Award information sheet for budget holders, key management personnel’s and concerned stakeholders
Preparation of donor financial report
o Ensure completeness of expenses from financial system for donor reporting
o Ensure donor agreement compliance for reports
o Submission of report to management for review
o Liaising with Member regarding any change or in report and finalization before submission to Donor
QC Gate Portal System
o Uploaded of assign financial documents on QC Gate and responding to HQ comments of uploaded documents
o Liaising with member for any updates and queries on uploaded documents raised by HQ and get approvals
o Coordinate with External and internal auditors for all related matters of award and responding the Management letter
Bank Account Management
o Liaising with banks and ensuring a regular monitoring of the movement in the bank accounts vis-à-vis ensuring sufficient liquidity in the bank accounts.
o Rigorously keeping track of the variation in the exchange rates and prudently recommending conversions of foreign currencies in to local currencies
o Preparing monthly bank reconciliations statements of all bank accounts.
Administrative Support.
o Providing assistance to the program staff in all financial related matters
o Provide assistance in HR, Logistics and Admin departments
o Providing support to the administration for the office procurement.
o As a Member of procurement committee processed all the purchases
o Vehicles management and coordination with suppliers and contractors.
Key Responsibilities:
o Undertaking the field monitoring visits to verify the financial records of the field offices ensuring compliance with the sub grant agreements, & proposed budgets.
o Following up and ensuring timely submission of the periodic financial reports by the Field offices
o Preparing and posting all kind of vouchers in Quick Books accounting software
o Maintain the books of accounts in coordination with line manager
o Ensuring the management of the data file and the appropriate filing of the electronic and hard copies of the financial documents and reports.
o Under the guidance of the line manager preparing the periodic financial reports as per Donner requirements ensuring that the budgets overruns do not occur
o Efficiently and properly, administer all staff related benefits including salaries, allowances, medical insurance, provident funds, EOBI etc. to ensure quality of treatment to the staff. Manage national staff welfare policies including health insurance, personal and accident cover.
o Review of financial transactions of funds received and spent within the financial policies of Qatar Charity and Donor Organization
o Coordinate with budget holders to check, calculate and code to ensure correct posting and coding for the grants and in the event of a mistake, rectify it.
o Responsible to carry financial correspondence with implementing partners and sub offices,
o Preparation of timely and accurate financial reports
o Budgeting in coordination with program team, field managers, logistic department and HR department
o Uploading of proposals on web, based Grant Management System to get approves proposals from Donor and responding to any of queries from Donor.
o Follow-up with donor for timely funds disbursement
o Follow-up with program team for timely provision of program reports and comparing those with financial reports (interim/final) before submission to donor and responses on any comments from donor
o Prepare and update files for each of the assigned grants.
o Conduct audits for assigned grants, in co-ordination with finance team.
In addition to this I was also working on some of other tasks for the overall portfolio:
o Performed accountant functions effectually i.e. including preparing of payments, issuing receipts, making cash payments, banking matters, managing books of accounts, maintaining cash advances, processing operational and salary advances and acquittal (e.g. Field offices advance, travel related expenses, program activities advances).
o As a member of procurement committee and involve in all procurement process i.e. purchase requisition, invitation of bids, bids opening, comparative statement, purchase order, receiving & inspection report.
o Recovery of Expenses/costs from donor agencies, including the use of vehicles, project installation charges, drivers’ overtime, freight charges, utility and telecommunication charges etc.
o Assist in preparation of periodic budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget.
Responsibilities:
o Maintained proper record of all the transaction and update the accounting software (Quick-Books).
o To ensure ongoing update of the Finance database and filing system and produce reports as requested by the Supervisor.
o Report all the client offices (monthly financial reports, monthly variance report, fund requests and compliance with their annual/program budget, and budgets variance reports).
o Verification and counter-signed official cheques and payment instruction letters, arranged the delivery/collection of signed cheques and letters from the clients.
o Supervised Taxation procedures (deduction of income tax/sales tax generate PSID’s, CPR’s and monthly tax statement) of client organization.
o Interface with Audit bodies/team, provide all relevant information, and also assist annual quality assurance session.
I also worked as a Tax/Audit Supervisor in Taxation/Audit and Assurance department. My key responsibilities included:
o Supervising audit and taxation engagements of client organization through planning, execution and completion stages.
o Engagement planning based on understanding of the entity and assessment of business and related audit risks.
o Guiding the team members to define the extent of planned audit procedures and to update on the progress of the engagement.
o Supervision, review and finalization of an assurance engagement and tax returns of client organization.
o Liaison with client’s management and communication of relevant matters to persons at appropriate level of responsibility.
o Assisting clients in preparation of financial statements in accordance with the applicable financial reporting framework including compliance with International Financial Reporting Standards (IFRS), local corporate laws and directives of regulatory authorities.
o Establishing positive working environment by building solid relationships with team members, clients and other stakeholders.
o Providing basic advisory services to clients in respect of taxation, accounting treatment of complex transactions and compliance with secretarial practices.
o On-the-job training and professional development of staff.
Following are typical roles that I performed while working in accounts and finance department of Iqra University
Book keeping and preparation of financial statements:
o Maintenance of books of accounts.
o Preparation of financial statements in accordance with the applicable International Financial Reporting Standards and applicable laws.
o Preparation of reports on monthly basis or whenever needed.
Internal Audit and System Analysis:
o Review of accounting and internal control systems.
o Examine financial and operating information.
o Review compliance with applicable laws and regulations.
o Preparation of reports as per recommended patron or in a manner, which suits the decision-making needs of the appointing authority.
General Responsibilities:
o Preparation of all kinds of accounting vouchers and verify payment documents and financial approvals to ensure accuracy and compliance. Draft, process and file payment approval forms.
o Enter all procurement and expense vouchers, journal entries and advances in the financial accounting system Oracle Financial, Microsoft excel sheets and Quick Books, including maintaining the advances and debtor’s registers
o Coding and processing of the invoices received from the suppliers and vendors.
o Coordination with Vendors & responding to the queries from the vendors.
o Dealing with banks personnel to ensure the effective management of official bank accounts.
o Ensured that all the bills and invoices received from suppliers are in accordance with the terms and conditions of the Purchase Orders, agreements and contracts.
o As a member of procurement committee and involve in all procurement process i.e. Purchase Requisition, inviting of bids, bids opening, comparative statement, and purchase order and receiving & inspection report.
o Performed any other tasks assigned by supervisor.
1. Financial Economics 2. Monetary Theory 3- Agriculture Economics 4- Economic Analysis of Project Planning & Management.
1. Corporate Finance 2. International Finance 3. Working Capital Management 4. Analysis of Financial Statement 5. Financial Management 6. Business Economics 7. Managerial Economics