Personnel Specialist
Manaf'e Economic Holding Group
Total years of experience :19 years, 3 Months
Duties may include, but are not limited to :
• Preparing attendance time sheets on a daily / monthly basis.
• Managing company accounts of (Bupa Medical Insurance / Tamm (Traffic Dept.) / Wasel(National Address) / Labour Office / GOSI / Muqeem (Psassport Dept.).
• Preparing final settlements for (termination / resignation / annual leave) cases.
• Serve as liaison officer between the head office and other branches of the group.
• Working closely with GRO to ensure all governmental documents of company and non-saudi employees are valid and updated.
- Handling incoming & outgoing mails.
- Preparation & recording the minutes of the monthly meeting of the teaching staff.
- Data entry of the teachers and students of the centre.
- Following-up the attendance of the teachers and students.
- Following-up the issuance of the half-monthly reports of the students.
- Answering the inquiries of the students and their parents.
- Managing the center's accounts in the educational affairs site and the administrative communication site.
- Handling petty cash.
- Serve as liaison officer between the head office and the centre.
- Process and monitor invoices and other payments involving the office.
- Maintaining the updates of all types of documents with validity.
- Responsible for maintaining the centre equipments and providing the centre with office supplies.
- Support the recruitment manager in the implementation of recruitment objectives, policies.
- Assist and coordinate with recruitment manager in preparation of manpower plan.
- Receive all the job applications, sort and classify based on each profession and store in database for retrieval when required.
- Arrange for test & interview appointments with candidates.
- Utilize online recruitment services to attract and source applicants.
- Specific recruitment processing tasks include: short listing candidate CV’s against job descriptions, updating vacancy and applicant status within the recruitment procedure, organizing interviews and producing interview schedules, liaising with applicants to provide updates on their progress etc.
- Manage vacancy and candidate records on software and, ensuring that all data and information is accurate and up to date.
- Assisting with employee relations.
- Ensuring that human resource files and records are maintained in accordance with legal requirements and company policies and procedures.
- Coordinating with related departments as required.
- Completing miscellaneous research, reports, and memos as requested.
- Recording the minutes of the meetings.
- Assisting with the day-to-day efficient operations of the HR departments.
- Maintaining Time Cards & Attendance of all employees.
- Preparing the monthly payroll.
- Responsible for all personnel data updating in the H.R Software including leaves and travel, medical, documents renewals, salaries and benefits etc.
- Coordinating with Travel Agencies to ensure proper and timely booking as per Travel Schedules of the Management and the requests submitted by the Company employees.
- Register new employees and delete terminated employees from Insurance data.
- Responsible for preparing the final settlements for resigned or terminated employees and preparing vacation settlements.
- Responsible for the company's accounts in following websites:
1. www.eserve.com.sa/muqeem
Issuing Re-entry Visas, Final Exit Visas.
2. www.mol.gov.sa
Issuing work permits for employees.
Transferring employees between the branches of the company.
3. www.gosi.com.sa
Filling in online injury report to the hospitals assigned for the company's employees.
Following up the compensations of injured employees.
Addition & deletion of employees.
Preparing the GOSI monthly dues for the Finance Department.
4. www.bupame.com
Addition & cancellation of medical insurance memberships.
