Executive Assistant and Operations coordinator
Jordan select tours
Total des années d'expérience :8 years, 2 Mois
Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, making changes to appointments, and organize calendars
● Support the CEO to manage workload and activities
● Make reservations for travel plans, accommodation, recreational activities as directed by the
management
● Follow up with daily and weekly requested tasks
● Composes, edits, authors and organizes a variety of documents
● Liaising with internal colleagues and external clients at all levels
● Responsible for filling and maintaining of documents and records, reports & reference material
● Anticipate needs independently applies a systemic approach toward achieving outcomes that
meet the needs of internal clients
● Ensure team members are kept up to date with all meetings, events and deadlines.
● Well versed with business protocols and office management practices.
● Ability to operate and work with different communication instruments and data management
tools.
● Superior decision-making abilities with a strong sense of taking initiatives and setting priorities.
● Maintaining accurate and up-to-date information on all confirmed services
● Liaising with the data and sales teams to resolve rate or service issues and handling account
queries
● Maintaining good relationships with partners and ensuring suppliers provide services in line with
company guidelines
● Overseeing client itineraries and documents and ensuring prompt delivery
● Assisting with special projects and other duties as assigned by Management
Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes
● Support the CEO to manage workload and activities
● Manage and maintain executive schedules, including scheduling travel and conferences, making
appointments, and making changes to appointments
● Assist CEO in planning of yearly master calendar
● Propose and organize workspace planning
● Responsible for filling, maintaining and retrieving of documents and records, reports and
reference materials
● Travel and event organization
● Ensure team members are kept up to date with all meetings, events and deadlines.
● Liaise with Government and other external actors in providing vital supportive services
● Liaising with internal colleagues and external clients at all levels to organize meetings and
training sessions.
● Meet and greet visitors at all levels of seniority.
● Processing invoices and payments, proof reading, printing and binding documents.
● Ensuring all administration is efficiently and correctly completed. ok
Well versed with business protocols and office management practices.
● Knowledge of the arrangements that need to be made at the office for meetings and seminars.
● Ability to operate and work with different communication instruments and data management
tools.
● Superior decision-making abilities with a strong sense of taking initiatives and setting priorities.
● Attending meetings and senior management.
● Composes, edits, authors and organizes a variety of documents, (correspondence, memos, etc..)
and materials for publication or dissemination, under the guidance of administration.
● Work comfortably operating the computer and performing work with the basic software and
tools.
● Placed orders for office supplies and other utility items, and ensured they get delivered to the
office on time.
● Make reservations for travel plans, accommodation, recreational activities as directed by the management.
● Collect or deliver couriers, parcels, documents, etc.,
● Preparing and tracking visas for resources in the organization.
● Look after filing