Project Officer
Danish Refugee Council
Total years of experience :7 years, 6 Months
Sub-grants Finance and Compliance Support
• Ensure effective budgetary control and compliance for consortium project.
• Develop, update and share finance management standard operating procedures (SOPs) and internal guidelines with partners to align with organization's Operations Handbook and donor requirements.
• Design and update templates and tools to ensure compliance with budget and financial management policies and procedures.
• Monitor and document overspending and underspending in budget lines by the consortium and project partners, and recommend corrective actions to consortium coordinators and the COP.
• Provide technical support, advice, and coordination to partner organizations' finance teams.
• Ensure proper collection, documentation, and storage of expenses' supporting documents by all partners on a monthly basis.
• Track and review budget change requests to ensure compliance with approved budget and donor flexibility level.
• Conduct periodic on-site spot check visits to different partners and project locations to ensure compliance and document in the visit report.
• Manage timely payment of installments by donor and to partners and coordinate with the organization's country office for consortium cash management.
• Update the Terms of Reference for the consortium Finance Management Technical Working Group (FTWG) to ensure effective coordination and knowledge exchange with partners.
• Facilitate monthly meetings for the FTWG and with CMU project coordinators to provide monthly financial briefings and discuss key variances.
• Assist with annual audits in coordination with country staff and HQ.
• Lead and manage the timely delivery of quality financial reports to donors, internal colleagues, steering committee, government of Jordan, and DRC country office.
• Accurately upload all project transactions, including CMU and partners, on DRC Dynamics.
Procurement Support
• Manage consortium inventory, procurement, and compliance with DRC procedures.
• Coordinate CMU purchase requests and plan procurement with DRC country office.
• Organize and facilitate CMU meetings, events, and travel arrangements.
• Ensure RYSE branding and visibility guidelines are adhered to by partners.
• Maintain CMU documents and correspondences, and attend events as requested by COP.
RYSE Facilities Office & Vehicle Management
• Ensure appropriate, safe, and secure office infrastructure, in coordination with safety, supply chain, and related staff.
• Manage and update lease agreements for office premises and expatriate housing and serve as the liaison with landlords.
• Coordinate handover of leased properties and ensure timely refunds of security deposits.
• Ensure timely payment of all Consortium Management Unit utility bills.
• Manage transportation for CMU staff, including scheduling, registration logs, monitoring fuel consumption, and ensuring car safety.
Operations management:
• Vetting process
• Managing Zain account and sim-card: activation, deactivation, line changes, tracking sheet, invoices, and payments
• Supporting new joiners (staff/visitors) with TAR, transfer, and accommodation
• Diary management and appointment scheduling
• Internal and external event planning
• Providing administration support to other departments
Record-keeping and reporting:
• Creating and updating records and databases
• Submitting timely reports and preparing presentations/proposals
Legal and documentation:
• Pre-entry visa support process, work permit, and residencies
• Lease contract management
• Preparing and creating service agreements
• Documenting and managing project-specific data
Procurement:
• Reviewing, comparing, analyzing, and approving products and services for purchase
• Managing inventories and maintaining accurate purchase and pricing records
• Maintaining and updating supplier information.
As a part of the Institutional Development Department for the King Abdullah II Award for Excellence in Government Performance, my responsibilities included:
• Service creation and implementation
• Consulting with management and leadership to identify business processes
• Developing methods for data file formatting, analysis, and management reporting
• Creating effective strategic planning methods
• Developing team-building exercises and workshops
• Resolving conflicts within groups
• Developing methods for measuring performance.
As an Engineering Assessor and UK IV for the UK Diploma in Electro-Mechanical, Welding, and Industrial Engineering, my responsibilities included:
• Planning, preparing, and researching lectures.
For my graduation thesis, I designed and implemented a Warehouse ERP system.