Executive Legal Secretary
Qatar International Center of Arbitration - Qatar Chamber
مجموع سنوات الخبرة :16 years, 4 أشهر
• Performing complex, diverse administrative support duties.
• Managing the clerical operations of the Centre.
• Coordinating the work with different Departments of Qatar Chamber.
• Preparing legal correspondence and legal documents.
• Answering inquiries and explaining office policies, rules, and procedures to administrators, the general public, staff, and representatives from other public agencies.
• Editing correspondence, reports, and other related materials.
• Filing and researching correspondence, legal opinions, court decisions, and other related documents.
• Assisting in the preparation of agenda, bulletins, reports, correspondence.
• Doing Research and briefing data for reports or meetings.
• Screening mail, telephone calls, and visitors to determine the nature and priority.
• Supporting the Secretary General of QICA with preparation of presentation materials.
• Maintaining a calendar of office activities, court dates, meetings, and other events.
• Assisting in the preparation and monitoring of the office budget.
• Contributing in pipeline/forecast preparation and management.
• Assisting in organizing for different events and coordinating the related printing and publishing of documents.
• Prioritizing and managing multiple projects simultaneously, and follow through on issues in a timely manner.
• Arranging travel schedule and reservations for executive management as needed.
• Dealing with correspondence and writing letters, taking dictation and minutes. Organizing and attending meetings, maintaining diaries, & making appointments.
• Producing documents, briefing papers, reports and presentations.
• Dealing with incoming email, faxes and post, often corresponding on behalf of my manager.
• Screening telephone calls, enquiries and requests, and handling them when appropriate.
• Deputizing for the manager, making decisions and delegating work to others in the manager's absence due to direct given instructions.
• Devising and maintaining office systems, including data management, filing, etc.
• The coordination of a range of projects, from policy briefings to conferences and publications.
• Implementing and maintaining procedures/administrative systems.
• Manage & arrange CEO meetings (room booking, minutes, requirements, ..)
• Handle the CEO Diary management (meetings, visits, alerts, …)
• Arrange all aspects of travel from field trips (hotels, car rental, visas, ….)
• Being the first point of contact for any inquiry for the CEO.
• Monitor, respond to, and distribute incoming communications.
• Coordinate project based work.
• Conduct research, assemble and analyze data.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
• Coordinate and direct office services, such as records, reports, budget preparation, personnel.
• Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs.
• Proposing & implementing department forms
• Following up with Banks and Suppliers
• Cash & Checks’ Operations
• Transfers
• Operations
• Bills payment
• Cash service and checkup payment
• Customer Service
• Loan operations
• Account opening
• Banking Cards issuance
Key Courses: - Introduction to Management: - Accounting I & II - Financial Management and Taxation - Managerial Accounting - Human Resource Management - Operations Management - International Business - Statistics - Business Systems & Computing - E-Business