Adminstrative Coordinator
Saudi Arabian Mining Company
مجموع سنوات الخبرة :21 years, 9 أشهر
Once I joined Ma’aden date of Aug 13, 2007, I was assigned to General Service Department to work as Administrative Coordinator to be responsible for the following missions and duties beside my achievements I had been doing during my career at Ma’aden :
• Petty cash custodian effectively from 2008 till 2010.
• Planning and scheduling agenda for candidate and other comers who purposely travel for business visit.
• Managing and handling hotels and conference booking internally and externally.
• Controlling and systemizing the transaction of our supplier invoices.
• Planning and managing office occupation whether at Cement building tower or on the site of Raz Alkheer.
• Site project logistic coordinator. (Raz Alkheer)
o Housing, Telecommunication, Workstation provider, coordinator, transportation provider,
Acting purchasing items to be procured for the concern requester.
Initiator of corporate deal and agreement of housing to be provided by such supplier as 5 stars hotels such Marriott, Radisson, , , , etc.
Managing and controlling housing of compound which is provided to our employee for long term such supervising and coordinating any villa related such electricity bills, contract, inventory items and any required needs, , , , , etc.
Annually processing items inventory since 2008.
Statistical weekly report writer.
Administrating supplier service contract and agreement.
Customer service oriented.
Coordinator any administrative service is needed by any concern customer.
Working as shipments dispatcher for distrabution.
1. Yanbu Gas Plant Expansion Pro. \{2005 till 2007\}
2. Yanbu Crude Oil. (2006 till 2007\}
My duties and missions in SNC were as following:
• Managing and maintaining documents files and official correspondence.(filling)
• Controlling bills are related to user’s expense.
• Cost report (reporter) preparation, reviewing, submission.
• Time sheet organizer (preparing, filling, submission)
• Weekly report writer.
• Service provider & facilitator.
• Coordinator between client & contractor (correspondence & any admin requirements.
• Trained for five months on functioning primavera software “scheduling & planning” project tasks.
• Following up and preceding legal docs and request in Saudi Labor Office / Chamber of Commerce for any required and needed request.
• Represent office legally in Saudi Labor Office. (Gov PR)
• Follower for any legal document for renewal and update.
• Participating in marketing for travel packages.
• Mainly controlling administration expenses. (reporter)
• Coordination between others firms and our office for travel and flight and hotel requirements.
• Helping and associating in preceding vises requirements. (doc’s collector)
• Increased Travelers percent by 26% through my own marketing as I am talented with marketing (spectacular communicator)
• Communicator/coordinator (Customer Care) for :
Vises Applicant
Job Applicants
Gov Sector
Travelers
• Out Patient Clinic - Emergency Room
• Welcoming patient with worm compliments, salutation (oriented of customer care)
• Procuring and coordinating for patient file and others doc’s
• Recalling medical report for patient if needed.
• Opening new patient file in the system for new patient with registering his personal information
• Coordination and registering an appointment for patients with several clinics
• Reporting cash flow statement (reporter)
• Following up with patients (appointment scheduling attendance)
Copy/encode of letters, maps, reports, invoices.
Administrating all outgoing / incoming correspondence & any submission related.
Entering and sorting report of surveillance report - inspection - hydro test)
Supporting / assisting all inspectors by making needed administrative and secretarial duties.
Managing filing documents and sorting any correspondence, report into the filing system.
Updating reports and weekly minutes meeting on daily basis.
Assisting and helping the inspectors with finding their required and needed documents easily through filing system.
During my study in JIC I acquired skills in English generally & the study in JIC added many value to my life as enhancing my quality of life by adhering to work rule and respecting business aspects. As well as throughout the studying the management courses my knowledge was developed and being rich to qualify me to have analytical skills in the filed I perform my task. Other obtained courses & seminars as follows: Finance for Administrator & secretaries (Glomas Institute) Organize yourself (Sunday Time) Advance business writing (Meric Institute) Effective Administration Skills (Altawil Institute) 7 Habits for highly effective people (Meric Institute) Business Writing – Seminar (SNC – Lavalin) Design for six sigma – (on line course) Time Management – Seminar (SNC-Lavalin) Planning & Scheduling (Seminar (SNC-Lavalin) Primavera (version 4) – Training on Job (SNC-Lavalin) Solving Problem – Course (Arab Open University) English ½ - 2 courses (Arab Open University) Principles of Customer Services (Oxford Institute) Advance access – level 3 – New Horizon Advance excel – level 3 – New Horizon Principles of reception(Saad Specialist Hospital) Communication Skills –Arabic Language (Saad Specialist Hospital)
