Administrator - HR
Teyseer Motors
Total years of experience :9 years, 3 Months
Generate Employee code in HRMS and proceed with joining formalities for new Employees
Arrange medical formalities for new Employees.
Arrange RP renewals on monthly basis for Employees and their family.
Keep track of probation confirmation and prepare confirmation memos accordingly / update revised salary package in HRMS after probation.
Provide Salary Certificates for the bank account/ Credit facility.
Prepare weekly reports, Update Master file every month.
Arrange documents for Business visa.
Prepare general memos.
Calculate accruals for employees leave and get approval from the management.
Ticket and Hotel booking.
Filing of personal documents of Employees.
Coordinate with Insurance agent for medical card.
Passport custodian ship of Employees.
Getting approvals in HRMS for employees going on Leave.
Cancellation of RP for resigned employees
Proceed with Exit formalities for resigned Employees
Enters orders in the system on behalf of the sales team.
Act as first point of contact for urgent calls, emails and messages when sales executives are on field.
Responds to sales inquiries received on the company email.
Forwards inquiries received to the sales team for necessary action.
Provides customer requirements to the graphic design department.
Emails product design received from graphic design department to sales team / Customers.
Check with management team on pricing for orders/ inquiries received.
Prepares quotations and sends the same to customers and sales team.
Follows up with customer for order confirmation and purchase orders when necessary.
Prepare job orders once customer confirmation is received and sends the same to production.
Follows up with production and operations team on status of job.
Keeps customers and sales team informed of production status, delays etc.
Prepares invoices to be sent to customers
Generate Employee code in HRMS and proceed with joining formalities for new Employees
Arrange medical formalities for new Employees.
Arrange RP renewals on monthly basis for Employees and their family.
Keep track of probation confirmation and prepare confirmation memos accordingly / update revised salary package in HRMS after probation.
Provide Salary Certificates for the bank account/ Credit facility.
Prepare weekly reports, Update Master file every month.
Arrange documents for Business visa.
Prepare general memos.
Calculate accruals for employees leave and get approval from the management.
Ticket and Hotel booking.
Filing of personal documents of Employees.
Coordinate with Insurance agent for medical card.
Passport custodian ship of Employees.
Getting approvals in HRMS for employees going on Leave.
Cancellation of RP for resigned employees
Proceed with Exit formalities for resigned Employees
Send company profile to the targeted clients and follow-up.
Make cold calls and reply on the queries.
Prepare Quotations against.
Attend Sales meetings, prepare minutes.
Make a sample as per customer’s requirement, on approval confirm the order with production department.
Prepare Pro forma Invoice to customer.
Coordinate with production department for the order status and inform the delivery time to the customer.
Coordinate with service providers for the orders and delivery date.
Keep updating the stock with existing customers.
Payment follow -up with the Clients.
Scheduling meetings and appointments.
Answering multi-line phone calls and messages in a timely and efficient manner and sending communication of emails.
Maintain updated database of the employees, prepare offer Letters, follow-up on Visa.
Follow-up of payments with the customers, sending reminders for the renewal of contracts.
Coordinate with the sales team and the customers for the upcoming exhibitions.
Taking care of Hotel booking /Courier/Petty cash and ordering of stationary.
Identify new business prospect clients through research.
Contact businesses to offer them the benefits of advertising/listing their company in our directory.
Respond to and follow up sales enquiries, communicate courteously with all customers by telephone and email.
Send Quotation as per the enquiry.
Make cold calls, provide qualified leads and book appointments for the sales team.
On confirmation of order coordinate with the production department for the order booking.
Coordinate with the production department for the delivery schedule.
Follow-up with payments, artwork, achieve the targets set every month.
Building positive relationships, and progressing issues and queries to a successful conclusion at the earliest time