Fasil Aboobacker, HR And Admin Officer

Fasil Aboobacker

HR And Admin Officer

Ilwaddi Investments - Qatar Royal Family Office

البلد
قطر
التعليم
ماجستير, Finance and HR
الخبرات
6 years, 3 أشهر

مشاركة سيرتي الذاتية

حظر المستخدم


الخبرة العملية

مجموع سنوات الخبرة :6 years, 3 أشهر

HR And Admin Officer في Ilwaddi Investments - Qatar Royal Family Office
  • قطر - الدوحة
  • فبراير 2021 إلى ديسمبر 2023

• Responsible for preparation of all personnel and administrative documents and advising personnel on a variety of administrative issues.
• Providing high level HR and administrative support to an international VVIP in Qatar ensuring that HR policies are appropriately applied and implemented in high standards.
• Coordinating and providing support to investment professionals.
• Coordinating training system for new employees.
• Preparation of reports and presentation relating to training data.
• Coordinating with house manager to ensure that the policies and procedures in palace administration are strictly adhered.
• Coordinating in preparing of annual training catalogue.
• Assisting employees with training and development planning.
• Payroll and petty cash management.
• Prepared, reviewed, and updated attendance, absenteeism, and disciplinary action reports in coordination with departments, ensuring compliance with HR laws and processes.
• Filing and renewing company documents such as Commercial registration, Commercial permit, Computer card, QCB Approval of activities etc required for operation in Qatar.
• Budget and expense report preparation.
• Time sheet preparation and filing
• Assisting employees with training and development planning
• Coordinating and setting up meetings and conferences, scheduling calendars and travel arrangements.
• Mediating between the HR and Employees for day-to-day profile updates, such
as but not limited to travels, vacations, and medical leaves, and updating employee files, contracts, service work orders, and letters.
• Coordinated with Estate director to develop and implement employee relation policies to bridge the gap between employees and management by promoting a positive and productive working relationship
• Assisting employees for ID renewals, applying for new visa’s, medical cards etc
• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Assisting house managers in periodic performance reviews, feedback and appraisals.
• Acted as the executive assistant to an investment professional (a prominent figure in Qatar) managing his agendas, meetings, calendar etc.
• Coordinating in completion of annual audit report preparation and tax return filing.
• Assisting Estate director in investigating fraudulent practices and assisting during formal disciplinary action processes.
• Coordinated disciplinary actions with house manager to ensure adherence to HR policies and procedures.

HR And Admin Coordinator في GULF WHOLESALE TRADING
  • قطر - الدوحة
  • يونيو 2019 إلى يناير 2021

• Responding to internal and external HR related inquiries or request and providing assistance.
• Maintaining records of personnel related data in the database ensuring all employment requirements are met.
• Maintaining administrative work flow by studying methods, implementing cost reductions, developing reporting procedures.
• Assisting in hiring personnel
• Focal point for employees and management
• Focal point for employee related queries and solutions for day-to-day employee
issues
• Finding and negotiating with vendor and keeping records of vendor registrations
• Assisting in rewards and recognition programs conducted by HR team.
• Maintaining employee records.
• Assisting with payroll processing.
• Providing administrative support to all employees.
• Coordinating in planning, development and implementation of employees training programs
• Calendar management
• Scheduling meetings, interviews, HR events and maintaining agendas.
• Purchasing stationery and other office supplies
• Assisting in rewards and recognition programs conducted by HR team.
• Prepared and updated attendance and disciplinary action reports in coordination with departments, ensuring compliance with HR laws and processes

Assistant Accountant في Levillagio Holiday apartments
  • الهند - كيرالا
  • مارس 2017 إلى مارس 2018

• Petty cash management.
• Managing accounts payable (Invoices, Salaries, Expenses etc).
• Maintaining fiscal files.
• Assisting the finance department and senior accounting staff members with
various tasks
• Maintaining spreadsheets for monitoring and analysing accounting data and preparing various reports to the management.

HR and Admin assistant في PRO Tax consultancy
  • الهند - كيرالا
  • أغسطس 2016 إلى فبراير 2017

• Supporting procurement team by collecting quotations, proposals and preparing price comparisons.
• Managing and maintaining office stationery inventories, keeping track of office supplies purchases and storage.
• Making travel arrangements such as booking flight tickets, rental car arrangements and making hotel bookings.
• Scheduling and coordinating meetings and appointments for managers and supervisors.

الخلفية التعليمية

ماجستير, Finance and HR
  • في University Of Calicut
  • مايو 2016

Masters degree in business administration with dual specialisation ( Finance and HR)

بكالوريوس, Commerce And Finance
  • في University Of Calicut
  • أبريل 2014

Specialties & Skills

Training and Development
HR Policies
Employee Relations
HR Officer
Administration
Employee Relations
Training
Human Resources
Payroll
Recruitment
Administration
Management
Microsoft Office
HR Management
HR policies and procedures
Time sheets
Training and development

اللغات

الانجليزية
متمرّس
الملايام
اللغة الأم
الهندية
متمرّس
التاميلية
متمرّس
العربية
متوسط

التدريب و الشهادات

SAP Human Capital management (تدريب)
معهد التدريب:
Udemy
Lean six sigma black belt (تدريب)
معهد التدريب:
Star Agile
Lean six sigma green belt (تدريب)
معهد التدريب:
Star Agile
Project Management Professional (PMP) (الشهادة)
تاريخ الدورة:
December 2023
صالحة لغاية:
December 2026
The Role of Executive Assistant - CPD certificate (تدريب)
معهد التدريب:
Global PA Association
تاريخ الدورة:
December 2022