HR And Admin Officer
Ilwaddi Investments - Qatar Royal Family Office
Total years of experience :6 years, 3 Months
• Responsible for preparation of all personnel and administrative documents and advising personnel on a variety of administrative issues.
• Providing high level HR and administrative support to an international VVIP in Qatar ensuring that HR policies are appropriately applied and implemented in high standards.
• Coordinating and providing support to investment professionals.
• Coordinating training system for new employees.
• Preparation of reports and presentation relating to training data.
• Coordinating with house manager to ensure that the policies and procedures in palace administration are strictly adhered.
• Coordinating in preparing of annual training catalogue.
• Assisting employees with training and development planning.
• Payroll and petty cash management.
• Prepared, reviewed, and updated attendance, absenteeism, and disciplinary action reports in coordination with departments, ensuring compliance with HR laws and processes.
• Filing and renewing company documents such as Commercial registration, Commercial permit, Computer card, QCB Approval of activities etc required for operation in Qatar.
• Budget and expense report preparation.
• Time sheet preparation and filing
• Assisting employees with training and development planning
• Coordinating and setting up meetings and conferences, scheduling calendars and travel arrangements.
• Mediating between the HR and Employees for day-to-day profile updates, such
as but not limited to travels, vacations, and medical leaves, and updating employee files, contracts, service work orders, and letters.
• Coordinated with Estate director to develop and implement employee relation policies to bridge the gap between employees and management by promoting a positive and productive working relationship
• Assisting employees for ID renewals, applying for new visa’s, medical cards etc
• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Assisting house managers in periodic performance reviews, feedback and appraisals.
• Acted as the executive assistant to an investment professional (a prominent figure in Qatar) managing his agendas, meetings, calendar etc.
• Coordinating in completion of annual audit report preparation and tax return filing.
• Assisting Estate director in investigating fraudulent practices and assisting during formal disciplinary action processes.
• Coordinated disciplinary actions with house manager to ensure adherence to HR policies and procedures.
• Responding to internal and external HR related inquiries or request and providing assistance.
• Maintaining records of personnel related data in the database ensuring all employment requirements are met.
• Maintaining administrative work flow by studying methods, implementing cost reductions, developing reporting procedures.
• Assisting in hiring personnel
• Focal point for employees and management
• Focal point for employee related queries and solutions for day-to-day employee
issues
• Finding and negotiating with vendor and keeping records of vendor registrations
• Assisting in rewards and recognition programs conducted by HR team.
• Maintaining employee records.
• Assisting with payroll processing.
• Providing administrative support to all employees.
• Coordinating in planning, development and implementation of employees training programs
• Calendar management
• Scheduling meetings, interviews, HR events and maintaining agendas.
• Purchasing stationery and other office supplies
• Assisting in rewards and recognition programs conducted by HR team.
• Prepared and updated attendance and disciplinary action reports in coordination with departments, ensuring compliance with HR laws and processes
• Petty cash management.
• Managing accounts payable (Invoices, Salaries, Expenses etc).
• Maintaining fiscal files.
• Assisting the finance department and senior accounting staff members with
various tasks
• Maintaining spreadsheets for monitoring and analysing accounting data and preparing various reports to the management.
• Supporting procurement team by collecting quotations, proposals and preparing price comparisons.
• Managing and maintaining office stationery inventories, keeping track of office supplies purchases and storage.
• Making travel arrangements such as booking flight tickets, rental car arrangements and making hotel bookings.
• Scheduling and coordinating meetings and appointments for managers and supervisors.
Masters degree in business administration with dual specialisation ( Finance and HR)