Personal Assistant for CFO
Khidmah LLC
Total years of experience :9 years, 4 Months
• Devise and maintain office systems, including data management and filing
• Handle all clerical tasks for the CFO and for the Finance Department
• Coordinate with the Chairman’s office (Al Dar PJSC) for official and urgent matters
• Coordinate department events (indoor and outdoor)
• Organize, maintain diaries and making appointments for the CFO
• Organize meetings and ensure the CFO is well prepared
• Handle all the monthly meetings for the finance team with other internal departments (monthly performance, budgeting, receivables, and weekly finance meetings)
• Meet and greet visitors at all levels
• Deal with incoming and outgoing email, faxes, and post, often corresponding on behalf of the manager
• Prepare the layout for the quarterly presentations with the Board and prepare the folders (printing, organizing and filing)
• Assist the Budget Analyst in checking the budgets for the technical position requests
• Prepare the Finance Policies and Procedures Manual: collecting data from each division, re-type and design layout, follow up with any changes, verify, print and present it in a well-organized booklet
• Prepare the DOA of the company: collecting data from all departments and retype and design layout, follow up with any changes
• Create the Finance Organizational Chart
• Create Transmittals and Purchase Requests on SAP
• Liaise with the external auditors for the quarterly Financial Statements, ensuring received on time, and signed from all concerned parties
• Handle all meetings with the external auditors and strategy companies with Khidmah, and assist in their requirements and provide them with all the supporting documents
• Assist the Financial Controller
• Assist the Head of Procurement by managing his calendar and appointments
• Assist the Managing Director while the Office Manager is on Leave
• Undertake other job responsibilities as when delegated by the management
• Assists in Sales whenever needed
• Handle customer service related issues
• Assist in Graphic Design related tasks
• Handle payments of the retail and wholesale of the prints, and supplies
• Prepare purchase orders and delivery and communicate with suppliers
• Undertake other job responsibilities as when delegated by the management
• Provide concept development, design and execution of print publications
• Design publication of a wide variety of complex graphic work
• Consult with clients and department staff requesting artwork, in the creation, and development of materials, illustrations, and publications incorporating graphic artwork
• Complete process design and layouts to develop print-ready specifications
• Follow up with customers with all the details of their orders
• Filing, archiving, manipulating and distributing art files
• Handling all administrative tasks
BS, Computer Graphics Business and Computer University (BCU/AUL) Beirut, Lebanon 2003 – 2007 MS Office Certificate Byblos Institute Beirut, Lebanon 2003