Projects Coordinator
Al Sahraa Group
مجموع سنوات الخبرة :12 years, 3 أشهر
• Coordinates project activities and ensure all project phases are documented appropriately.
• Organizing, attending and participating in stakeholder meetings and following up all the action items that result from each meeting.
• Ensuring project deadlines are met.
• Providing support to project managers and business leaders when requested.
• Preparing reports about the division ongoing projects & submitting them to the owners.
• Preparing necessary presentation materials for meetings.
• Immediately report all unusual incidents to the call focal point.
• Providing full secretarial support to a department of all employees by utilizing superior organizational and arrangement skills.
• Assisting in Tender Preparation Process.
• Writing Correspondence, Quotations, Invoices & preparing payments & Closing files for the ongoing projects.
• Coordinating Between Team Members Internally & Client/Subcontractor Externally Regarding Tender’s & Ongoing Projects.
• Preparing reports about the division Projects by Gathering information, Analyzing it to present it in understandable way (Reports, Tables, charts & etc..).
• Providing full translating support for the Non-Arabic speakers Engineers & Staff for the incoming letters, Fax’s & Emails.
• Immediately report all unusual incidents to the call focal point.
• Archiving all the incoming & outgoing Documents.
• Following Up the ongoing tasks & tenders & project.
• Organize the Division Meetings & recording of it’s MOM.
• Fast Learner to adapt the new tasks.
Tasks:
• Writing Various Types of Correspondences & Sub-Contractors Contracts.
• Archiving, Organizing & Updating projects & employee files.
• Creating a company projects database.
• Preparing the Projects Performance Bond & Insurance Applications.
• Preparing Health insurance (Daman) Applications & requirements for the Employees & Labors & submitting it to (Daman).
• Maintains payroll information by collecting, calculating, and entering data regarding the Attendance & Employee Leaves, New Joins or Canceled (Terminated/ Resigned) Employee's & According to that Preparing Monthly Salary for all the Staff.
• Writing cheques & maintains a record of all the projects expense & Payments & providing it to the owner in regular basis.
• Uploading projects to Municipality of Abu Dhabi System and booking Inspection request for them.
• Translating the English letters & emails & give it to the Manager.
• Purchasing &maintaining the office Stationary.
Tasks:
• Writing Official letters (Salary certificates, Salary transfer, DOT, Seha letters, etc).
• Doing the Health insurance (Daman) Both Addition & Cancelation for the Employees.
• Archiving and arrangement of employee’s files.
• Assisting in visa & Labor For the new DOT Employees & Cancellation for terminated .
• Contacting with employees when needed.
Tasks:
• Updating & organizing patient files.
• Answering potions Calls, Inquiries & booking for them.
• Calculating the income cash & sent a Daly report for the owner & my Branch manager.
• Typing Emirates ID & visa by the data entering system.
• Reserving business cards, invoice books, brochure & other requested from the customers & sent them to printing company that we contracted with.
• Writing official Letters.
• Calculating the income cash & providing a weekly report for the owner.
