fatimah awada

• Ensure proper accounting and administration of funds;
• Ensure proper execution of goods, works and services procurement processes
and conformity to INTERSOS and donors procedures;
• Responsible for the mission administrative-accounting documents and all
documentation related to completed project.
• Check the budgets and their relative amendments once prepared by PMs and
Provide feedback to the Admin Fin Manager
• Organize trainings and Capacity Building sessions to the Admin Fin officers
in addition to the daily on Job training
• Follow up and monitor the archive in all the bases (ensure regular visits to
improve the quality of the archiving system)
• Monitor the level of spending in all ongoing projects 8
• Monitor and close follow up on the monthly financial planning
• Follow up with the insurance companies
• Check the MoUs and contracts prepared at the level of the whole mission
• Bank and Cash reconciliation, and uploading it on the drive
• Archiving system of all dossiers of lebanon mission
• Checking reports, Budget, amendments, proposals, , , etc
• Checking the salaries and prepare the bank letters and register it on the
accounting system
• Prepare the monthly NSSF payments and Taxes and deal with the lawyer
• Working closely with various departments, increasingly in a consultancy role,
assisting line managers to implement policies and procedures
• Uploading the data in the accounting system and check the balance on
monthly basis

Responsibility for ensuring effective, efficient and accurate financial operations and
application of administrative procedures in assigned area.
Duties:
• Perform day to day financial transactions to ensure an up-to-date,
accurate and documented finances:
• Provide administrative support in order to ensure effective and
efficient operations:
• Prepare budgets: proposal budgets and budget revisions and update the
economic and financial status of the mission and related-projects, in terms
of expenses, appropriations, available cash and liquidity.
• Support in preparing the structure file related to mission level
• Ensure correct budget processing, checking conformity and consistency
of expense items, as well as accordance with procedures in force.
• Support logisticians in maintaining complete and up to date inventory
files
• Maintain a tight and clear archiving system for all financial and
administrative documents (expenses, invoices, cash counting documents,
and documents, etc.)
• Ensure the confidentiality and security of all financial and employee files
• Participate in staff coordination meetings and contribute to follow up all
the administrative issues
• Monitor the level of expenses in relation to available budgets with PMs.
• Check the list of expenditures, prepare financial reports and maintain
expenditures and supporting documents in compiled systems
• Support PMs in Budget revision and Financial Plan and provide inputs for
preparation of Budget proposals
• To prepare and carry out all the audit, Spot checks and verification visits
in the base
• Monitor the level of spending in all ongoing projects
• Monitor and close follow up on the monthly financial planning
• Follow up with the insurance companies
• Check MOUs and contracts prepared by logistics and teams and update it
in the contract sheet
• Working on VAT report, submit new projects to VAT ..etc.
• Administer employee files and records and follow up on Human
resources aspects:
• Establish employee HR files in the computerized accounting system
• Keep updated each staff/contract according to the Salary scale & prior
verification with project managers and head of mission on changes in
scales
• Check, confirm and issue the monthly payroll in order to ensure that
employees are paid in an accurate and timely manner. Verify in
coordination with HR the list of staff for the monthly Insurance and to
ensure compliance with local labor laws, in term of salary related
payment
• Monthly salaries and to update HR files
• Ability to deal and coordinate with social security related to the relevant
staff (New and resigned employees NSSF document, indirect follow with
INTERSOS lawyer) in addition to do employment certificates for all staff
• Legal statements and formalities knowledge, through INTERSOS lawyer
per Lebanese law(NSSF payments for expats and national staff .. etc)

• Registering in an out invoice
• Doing barcodes and leaflets
• Reporting and salaries (attendance sheets)
• Dealing with the accountants and supervisors

• Typing documents and files sent to the Ministry and manager of the
school
• Typing exams in Arabic and English
• Doing exams for math classes including figures, charts and graphs
• Scans and photocopies