Networks Programme Officer
Anna Lindh Euro mediterranean Foundation for the Dialogue between Cultures
Total years of experience :16 years, 10 Months
• Supporting the development of the strategy for the consolidation of the National Networks and their participation in the programme of the Foundation
• Supporting defining the specific objectives, drafting the related concept notes, work plans and budgets for the projects and activities assigned;
• Supervising the overall implementation of the funding schemes designed for the financial support of the ALF Networks from launching the schemes to award notification, to contracting, followed by monitoring and technical and financial reporting and lastly closure;
• Acting as a Focal Point to the assigned National Networks, in the framework of the internal focal point system applied by the unit, contributing to social analyses, technical assistance and regular reporting;
• Carrying out missions to National Networks, representing the Foundation in designated meetings and events related to the ALF Networks, and reporting about them;
• Assessing project proposals, participating in evaluation committees and elaborating technical progress reports in the framework of ALF Funding schemes and grants;
• In coordination with the Monitoring & Evaluation team, ensuring the systematic compliance of information and reports to assess result an impact of the Networks, and contributing to the reporting exercise and analysis of the required reports;
• In the framework of the Activity Management Cycle of the Foundation, ensuring the correct and timely development and implementation of the activities assigned. Following up with the previous service providers and updating the related administrative tools in close collaboration with the Administration and Finance Unit. Contributing to the selection of participants to be involved in activities and assisting in the process;
• Contributing to the implementation of communication and visibility tools for the National Networks and related activities, in close collaboration with the ALF communication Team;
• Contributing to the development of the organisation’s institutional affairs, including the work of the President and Executive Director, and communication and media policy
• Developing and managing the information and administration system of the Executive Office, including maintaining and updating the contact database related to the work of the President, Executive Director, National Civil Society Networks and key institutional partners
• Ensuring the information related to the overall work of the Executive Office is filed, up-to-date and accessible to members of the office
• Assisting the Head of the Executive Office in the coordination of the Executive Office, including preparation and follow-up of the weekly staff meeting, updating the task manager system, preparing presentations and dossiers on the institution’s key initiatives
• Updating and maintaining the shared calendar of the communication and institutional activities of the Anna Lindh Foundation
• Assisting the Head of the Executive Office in the coordination Advisory Council, the elected consultative body of the Anna Lindh Foundation, including the preparation of annual meetings and the management of logistical matters
• Coordinating the translation service of the Office in English, French and Arabic, in cooperation with the relevant service providers
• Translation, editing and proof-reading of press-releases and web content.
• Contributing to the development of institutional publications, such as the Anna Lindh Review and promotional materials, as well as the development of multi-media products for the Anna Lindh Networks
• Supporting the Press Office in keeping press records up-to-date and media monitoring activities
• Coordinating the participation of the Head of Office on international missions for the Anna Lindh Foundation in coordination with relevant partners, including logistical and travel matters
• Carrying out other tasks and duties requested by the immediate supervisor.
• Assisting with and supporting the procedural work related to the launch, the evaluation and the award of ALF contracts through calls and other grant schemes.
• Assisting on the preparatory work concerning contracts for provision of ALF calls.
• Assisting with different daily administrative, financial and budgetary matters.
• Assisting with the follow-up and reporting on ALF contracts.
• Verifying financial reports and any other supporting documents related to ALF calls.
• Maintaining appropriate records, documents, contracts and other documentation needed.
• Approaching potential donors of different nationalities (American, European, and Arab) in order to secure funds needed to implement specific projects to be carried out by the Bibliotheca Alexandrina.
Writing project proposals. This includes rewriting/amending existing proposals to meet specific guidelines for proposal writing set by grant-making organizations where they exist.
Drafting submission letters and emails to potential donors.
Meeting with potential donors in order to better acquaint them with the Bibliotheca Alexandrina in general and the specific projects it implements especially those that fall within their scope of interest.
Filling out application forms where they are part of a submission.
Creating project budgets and project management and evaluation tools.
• Handling cooperation with the European Union and exploring the European Commission’s different programmes in order to secure funding for the Bibliotheca Alexandrina's different projects.
Developing a fundraising strategy specifically tailored for cooperation with the EU, other multi-lateral donors bilateral cooperation agencies.
Regular scanning of EuropeAid/ European Commission’s Delegation to Egypt as well as other European Commission websites in order to locate relevant open and forecast calls for proposals.
Verifying whether any of the open or forecast calls cover the Bibliotheca Alexandria’s current projects and priorities for funding.
Writing up project proposals as per the guidelines set by the European Commission
Filling out European Commission application forms.
Carrying out online, email, courier submissions to the European Commission as per their own rules.
Establishing communication and dialogue with the Delegation to the European Union here in Egypt.
Writing promotional material (e.g. organization profiles) to better promote the Bibliotheca Alexandrina in the European Community and increase its chances of participation in European funded projects.
• Providing editorial assistance in all stages of the publication of books.
Proofreading texts of books to be published;
Summarizing written material;
Correcting manuscripts.
Using Adobe Photoshop and Quark Xpress programmes to design book covers.
Creating blurbs and book summaries;
Using computers for word processing, desktop publishing and email;
Filing, photocopying and other routine administrative tasks.
An Arts Degree in English Literature – English Department June 2007
High School Diploma