Office Manager & HR Admin
Electrotech
مجموع سنوات الخبرة :11 years, 4 أشهر
• Maintain the CEO’s agenda and assist in planning appointments, meetings and dealing with e-mail.
• Prepare letters, presentations, and reports.
• Maintain Legal Documents of the company.
• Coordinate with inside staff and outside agencies for daily administrative operations.
• Fulfill other additional administrative duties related to the job as needed.
• Prepare and monitor the estimated office budget (hospitality expenses, cleaning, fixed expenses). Providing stationery, office supplies, and necessary office furniture.
• Regular Checking of Office Equipment to make sure that they are in excellent working condition and request maintenance whenever needed for any malfunctioning equipment by coordinating with the IT department.
• Manage relationships, contract and price negotiations with vendors, and service providers, ensuring that all items are invoiced and paid on time.
• Fulfill all projects mobilization.
• Prepare all the documents needed to apply for new projects.
• Deal with external entities and governmental authorities such as Mobile Operators, Social Insurance Authorities, Telecom Egypt, Electricity Authority, Water Authority, etc.
• Coordinate between the Company and the Marketing Agency for printings.
• Arrange interviews, and so on.
• Partner with HR to update and maintain office policies as necessary.
• Organize the recruitment process for new employees.
• Prepare Contracts.
• Assist in keeping employees' hiring documents completed.
• Manage databases and filing systems, develop and maintain a physical archiving system for all activities.
• Handle all the medical insurance issues (monthly chronic cases, approvals, complaints, refunds, Emergency Funds….)
• Follow up the daily attendance of employees through the attendance system "Fingerprint machine"
• Control the vacation system and track the vacation balance of all employees.
• Assist in payroll preparation by providing relevant data, like absences, bonuses, and leaves.
• Develop and prepare HR monthly reports.
• Collecting and handling export documents for subsidy.
• Recording subsidy documents on Excel.
• Matching between collection bank receipts and export documents.
• Recording the treasury transactions on ERP.
• Preparing daily, weekly, and monthly bank reconciliation.
• Some other administrative work within the department job requirements.
• Receiving requests.
• Negotiate prices with hotels
• Reserve the requests with the hotels
• Issue service order to the tour leader to handle the requested service/s
• Reserve Guide, buss/es, car/s
• Follow- up payment of the guest and hotels.
• Follow-up guest arrival and departure.
• Trying to solve the problems during the guest stay/ visit otherwise reporting the issues to the management.
• Follow-up with the guest and getting his feedback.
• Receiving e-mails, and phone calls and redirect to the responsible.
• Registration for daily sales.
• Preparing all sales reports daily, weekly, monthly, and annually.
• Preparing all branches reports and their needs on a daily basis.
• Follow-up all branches for sales and their requirements.
• Follow-up the movement of the stores.