office manager
afaq world co
مجموع سنوات الخبرة :11 years, 10 أشهر
- Writing reports for senior management and making presentations & preparing scheduled reports
-Follow-up database programs-mail and archive
-Overseeing administrative activities that facilitate office management &Coordinate office procedures
-Produce and distribute correspondence memos, letters, faxes, and forms
-Develop and maintain a filing system
-Develop and update administrative systems to make them more efficient
-Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
-Provide information by answering questions and requests
-Reply to email, telephone, or face-to-face inquiries
-Receive, sort, and distribute the mail
-Doing tasks related to the HR section
-Manage staff appointments
-Maintain up-to-date employee holiday records
-responsible for recruiting, screening, interviewing, and placing workers
-Develop and update job descriptions and job specifications
-Preparation of employee payroll, sanctions, and incentives
-Do administrative work for company projects in external sit
-Preparing application files for public and limited tenders
-Prepare an archive of all files, tenders, and quotations
-Maintain internal and external purchase requisition files, quotations, and contracts.
-Discover suppliers, initiate contracting and create commercial and organizational partnerships & Constant search for new suppliers of raw materials used in manufacturing or operation
-Prepare quotations for clients
-Negotiate with vendors to secure quality and favorable price terms
-Finalize purchase ordering and delivery details
-Review suppliers' offers and respond to them positively or not.
-Contact the party requesting the goods and follow up on the required materials in a timely and appropriate manner
- Organize and schedule meetings and appointments
-Maintain contact lists
-Produce and distribute correspondence memos, letters, faxes, and forms
-Develop and maintain a filing system
-Order office supplies
-Provide information by answering questions and requests
-Prepare and monitor industrial supply orders
-Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
-Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
-Write letters and emails on behalf of other office staff
-Book conference calls, rooms, taxis, couriers, hotels, etc.
-Cover the reception desk when required
-Handle sensitive information in a confidential manner
-Coordinate office procedures
-Reply to email, telephone, or face-to-face inquiries
-Receive, sort, and distribute the mail
- working to recruit all types of Engineers I have worked on many projects for KSA to recruit Engineers to the following projects e.g. \[Roads projects, Bridges projects, urban planning projects, Constructions projects, sewage and water projects
-Responsible for effective and fast recruitment processes both externally and internally. Responsible for the CV Search for people interviewing and recruitment
-Responsible for providing current recruitment knowledge and trends within the market overall and also for multinationals
-Searching for the proper candidates among many sources.
-Follow up and coordinate with recruitment channels.
-Receiving requests, and analyzing it
-Communicating with the short-listed candidates through telephone screening
-Scheduling interviews for the candidates and proper follow-ups with the prospective candidates until they
-Complete all the rounds of interviews
-Creation of a recruiting and interviewing plan for each open position efficiently and effectively.
-Coordinating the technical interview with the clients' Customer follow up
-Coordination with companies to implement the terms of contracts signed
-Follow up with managers to determine the effectiveness of recruiting plans and implementation.
-Develop a pool of qualified candidates in advance of need.
-Research and recommend new sources for active and passive candidate recruiting.
-Research new ways of using the Internet for recruitment.
-Use social and professional networking sites to identify and source candidates.
-Post openings in newspaper advertisements, with professional organizations, and in other position-appropriate venues
- Handling recruitment process to all levels.
-Official visa section and follow all visas issued by the company
-Conduct regular follow-ups with managers to determine the effectiveness of recruiting plans and implementation.
-Develop plans to work every day and work to implement them with the team
-Follow-up and processing of all visas
-Coordinating for the recruitment process and the issuance of visas
-Review customer accounts
- Responsible for effective and fast recruitment processes both internally and externally.
-Screening CVs and application forms and short-list applicants
-receive all the job applications, sort and classify them based on each profession, and store them in a database for retrieval
-Searching for the exact match for the requirement from the database.
-Reviews all applications and interviews applicants to obtain work history, education, training, job skills, and salary requirements, and to provide information about the company to the candidates.
-Scheduling interviews for the candidates and proper follow-up with the prospective candidate suntilthey complete all the rounds of interview
-following up with recruitment process
-Preparing working monthly reports
